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Instructions: Title III Imm YTD Expenditures 12 Mo

Consolidated Application, Spring Release program instructions for the 2017–18 Title III Immigrant Year-to-Date (YTD) Expenditure Report, 12 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2017, through June 30, 2018, from the Title III Immigrant Student Subgrant program entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program.

For more information regarding administrative costs, please see Procedure 915 in the California Department of Education (CDE) California School Accounting Manual (CSAM) on the Definition, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the United States (U.S.) Government Publishing Office External link opens in new window or tab. web page. Use the Elementary and Secondary Education Act Section 3115(e)(1) as a guide to determine authorized expenditures.

CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Entitlement

2017–18 Title III immigrant entitlement: Source data from the CDE Title III, English Learner and Immigrant Programs web page.

Transferred-in amount: The transferred-in amount as reported in the same fiscal year’s Federal Transferability data collection.

2017–18 Total allocation: The sum of Title III Immigrant entitlement plus the transferred-in amount.

Procedures – Object Code Activity
Step Action Program Instructions
1
Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2
Enter the YTD amount spent on Classified Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

3
Enter the YTD amount spent on Employee Benefits. Required field. Enter an amount equal to or greater than zero.
4
Enter the YTD amount spent on Books and Supplies.
Required field. Enter an amount equal to or greater than zero.
5
Enter the YTD amount spent on Direct Administration Costs.

Required field. Enter an amount equal to or greater than zero.

6
Enter the YTD amount spent on Administrative and Indirect Costs.

Required field. Enter an amount equal to or greater than zero. Amount cannot exceed 2% of the entitlement.

7
Enter the YTD amount spent on Indirect Costs. Required field. Enter an amount equal to or greater than zero. Apply restricted indirect cost rate to the portion of subgrant that is not reserved for administrative costs.
Displayed Data – Expenditures

Total year-to-date expenditures: The sum of all expenditures and costs.

2017–18 Unspent funds: The entitlement plus transferred-in amount less total YTD expenditures and costs.
Error Messages
Field Name Error Message Resolution
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts are zero, then ensure that employee benefits expenditure amount is zero.
Direct Administration Costs Amount Direct administration costs amount cannot exceed 2% of the entitlement. Ensure that the direct administration costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement plus transferred-in amount. Ensure the sum of all expenditures is not greater than the entitlement plus transferred-in amount.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency.
Not field name specific The total allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III immigrant entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, August 07, 2019
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