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Instructions: 2016–17 Title III EL Expenditure

Consolidated Application Winter Release instructions for the 2016–17 Title III English Learner (EL) Year-to-Date Expenditure and Closeout Report, 27 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016, through September 30, 2018, from the Title III English Learner (EL) Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant.

Note: An LEA may use no more than 2 percent of EL student subgrant for direct administrative (Title III, Section 3115[b]).

According to the California School Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the Discover U.S. Government Information – Citation External link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act sections 3115(c) and (d) as a guide to determine allowable expenditures.

California Department of Education (CDE) Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data – Source Data

2016–17 Title III English learner entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

2016–17 Title III English learner total apportionment issued: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Procedures
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. The administrative and indirect costs amount cannot be more than 2 percent of the total apportionment issued amount.
Displayed Data – Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2016–17 Unspent funds: The total apportionment issued amount minus the sum of all expenditure amounts.

Note: The CDE will invoice the LEA to return the unspent funds reported on this line.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs amount cannot be greater than 2 percent of the total apportionment issued amount. Ensure that the administrative and indirect costs amount is appropriate.
Total Year-to-Date Expenditure Amount The YTD expenditure total cannot be greater than the total apportionment issued amount. Ensure the sum of all expenditures is not greater than the total apportionment issued amount.
Total Year-to-Date Expenditure Amount The YTD expenditure total should be greater than zero. Warning only. Ensure that expenditure amounts are appropriate.
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 29, 2020
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