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Instructions: 2016–17 Title III Immigrant Report

Consolidated Application Winter Release instructions for the 2016–17 Title III Immigrant Year-to-Date Expenditure and Closeout Report, 27 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016, through September 30, 2018, from the Title III Immigrant Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.

For LEAs that consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please see Procedure 780 in the CSAM located on the CDE Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the Discover U.S. Government Information – Citation External link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act Section 3115 (e)(1) as a guide to determine allowable expenditures.

CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data – Source Data

2016–17 Title III immigrant entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

2016–17 Title III immigrant total apportionment Issued: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Procedures
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. Enter an amount equal to or greater than zero.
Displayed Data – Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2016–17 Unspent funds: The total apportionment issued amount minus the sum of all expenditure amounts.

Note: The CDE will invoice the LEA to return the unspent funds reported on this line.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15 percent of the total apportionment issued amount. Expenditures will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs amount is appropriate.
Total Year-to-Date Expenditure Amount The YTD expenditure total cannot be greater than the total apportionment issued amount. Ensure the sum of all expenditures is not greater than the total apportionment issued amount.
Total Year-to-Date Expenditure Amount The YTD expenditure total should be greater than zero.

Warning only. Ensure that expenditure amounts are appropriate.

Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero.

If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, September 20, 2019
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