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Ins: 2018–19 Title I School Allocations

Consolidated Application Winter Release instructions for the 2018–19 Title I, Part A School Allocations form.
Data Collection Purpose

This data collection form is used to indicate the amount of funds to be allocated to eligible schools. Ranking information is based on student counts provided in the School Student Counts data collection form.

This data collection form is required if the local educational agency (LEA) received a 2018–19 Title I, Part A allocation, regardless of the amount.

If the LEA meets small LEA criteria, then ranking rules are not enforced, however submission of the form is still required. An LEA is defined as a small LEA if, based on the school list and the data entered in School Student Counts, the LEA meets one or more of the following criteria:

  • Is a single school LEA
  • Has an enrollment total for all schools less than 1,000 students
Guidance - School Ranking Exceptions

The Consolidated Application and Reporting System (CARS) facilitates LEAs in planning and allocating Title I, Part A consistent with program rules in statute posted on the California Department of Education (CDE) Title I, Part A web page. Certain exceptions to the rules are outlined in Every Student Succeeds Act Section 1113. In CARS, LEAs can use Discretion Codes, where allowable. Please refer to the Title I, Part A School Allocations web page for the definitions of the following codes:

a: Below LEA average and at or above 35% student low income
d: Desegregation Waiver on File
e: Grandfather Provision
f: Feeder Pattern

CDE Program Staff Contact

Lana Zhou
Education Research and Evaluation Consultant
Title I Policy and Program Guidance Office
lzhou@cde.ca.gov
916-319-0956

Rina DeRose
Education Programs Consultant
Title I Policy and Program Guidance Office
rderose@cde.ca.gov
916-323-0472

Displayed Data - LEA Determinations

Low income measure: Measure displays as selected by the LEA in the School Student Counts data collection form.

Serving schools selection: Data displays as selected by the LEA in the School Student Counts data collection form which impacts the order in which schools are displayed in this data collection form.

LEA-wide low income percent: Data is calculated based on school enrollment and eligible low income students ages 5-17 counts entered by LEA in the School Student Counts data collection form.

Available Title I, Part A school allocations: Data displays as calculated in the Title I, Part A LEA Allocation and Reservations data collection form.

Available parent and family engagement reservation: Data displays as reserved by the LEA in the Title I, Part A LEA Allocation and Reservations data collection form.

Displayed Data - Source Data and School Grid

School name and School code: Source data from the CDE California School Directory web-based application.

Grade span group, Student enrollment, and Eligible low income students ages 5-17: Data displays as entered by the LEA in the School Student Counts data collection form.

Low income student percent: Data is calculated as the school eligible low income students ages 5-17 count divided by school enrollment.

Eligible to be served: A school is flagged as eligible if the school’s low income percent is equal to or greater than the LEA-wide low income percent, or greater than 75 percent, or if the school is a high school with a low income percent equal to or greater than 50 percent.

Required to be served: A school is flagged as required if the school’s low income percent is greater than 75 percent.

Ranking: Ranking order based on the low income student percent.

Procedures - Per Student Amount
Step Action Program Instructions
1 Enter the $ Per Low Income Student (0.00) amount.

Default value: 0.00. An LEA has discretion to set this amount as long as higher poverty schools do not receive a per student amount that is lower than a lower ranked school. The amount per student must provide a level of funding in a school budget sufficient to implement an effective Title I, Part A (TIA) program.

Displayed Data - TIA School Allocation

TIA school allocation: The dollar per low income student amount multiplied by eligible low income students ages 5-17 count.

Procedures - School Carryover and Parent and Family Engagement Amount
Step Action Program Instructions
2 Enter a 2017–18 Carryover amount allocated to each school.

Optional field. The school must have a dollar per low income student amount allocated in order to allocate carryover.

3 Enter the amount of funds allocated to each school for Parent and Family Engagement services. Optional field. The school must have a dollar per low income student amount allocated in order to allocate a parent and family engagement amount.
Displayed Data - Total School Allocation

Total school allocation: The (dollar per low income student amount multiplied by eligible low income students ages 5-17 count) plus carryover amount plus parent and family engagement amount.

Procedures - Discretion Code
Step Action Program Instructions
4 If an exception to funding is needed, then enter a valid Discretion Code*.

Discretion codes must be lower case.

*Funding and discretion code notes:

  • If an LEA meets small LEA criteria, then ranking is not enforced.

  • A school with a low income percent greater than 75 percent must be funded and cannot be skipped.

  • The LEA may elect to provide funding to schools with a low income percent below the LEA-wide low income percent and above the minimum 35 percent requirement, as long as schools with higher percentages are funded first, using discretion code “a: Below LEA average and at or above 35% student low income.”

  • An LEA may serve a school with a low income percent below 35 percent if the LEA low income percentage is below 35 percent. If the LEA is choosing to allocate funds to a school(s) that meets this criteria, then then 125 percent allocation rule should be applied.

  • Discretion code “e: Grandfather Provision” can be used by the LEA to fund a school that is not eligible under current ranking but was served in the preceding fiscal year. The school must have been served in the prior fiscal year and the discretion code cannot have been used in the prior year.
Displayed Data - LEA Summary

Unallocated school amount: The available Title I, Part A school allocation minus the sum of all TIA school allocation amounts. Note: If the amount is in parentheses, then it is a negative value (less than zero). The unallocated amount cannot be less than zero or greater than one dollar.

Unallocated parent and family engagement amount: The available school parent and family engagement reservation minus the sum of all parent and family engagement school amounts. Note: If the amount is in parentheses, then it is a negative value (less than zero). The unallocated amount must equal zero.

Displayed Data - Equitable Services Proportional Share

This section is used validate the equitable services proportional share for participating nonprofit private schools. It is only applicable if the LEA has one or more participating nonprofit private schools.

Total participating public and nonprofit private school low income students count: This count is the student count entered in the Title I, Part A Nonprofit Private School Equitable Services Reservations data collection form. If the amount needs to be revised, then the LEA should make the change in Title I, Part A Nonprofit Private School Equitable Services Reservations form.

Sum of Title I served public schools low income students count: The total number of public low income student counts for schools with a per student amount greater than zero.

Sum of participating nonprofit private school low income students count: The sum of nonprofit private school low income counts as entered in the Title I, Part A Nonprofit Private School Participation form.

The sum of Title I served public schools low income students count plus the sum of participating nonprofit private school low income students count minus the total participating public and nonprofit private school low income students count: The value is calculated using the preceding fields. Note: If the amount is in parentheses, then it is a negative value (less than zero). The difference must equal zero.

Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages
Field Name Error Message Resolution
Discretion Code School: [School Name] is not eligible to be served without a valid discretion code. Either the funding must be removed or a valid discretion code entered.
Unallocated School Amount The unallocated school amount cannot be less than 0 or greater than 1. Allowing for rounding, all Title I, Part A school allocations must be allocated. Adjust either $ Per Low Income Student, Carryover or LEA reservations.
Unallocated Parent and Family Engagement Amount The unallocated amount for parent and family engagement does not equal zero. All parent and family engagement reservations must be allocated to the schools.

The unallocated amount must equal zero.

Not field name specific The sum of all school level carryover dollars cannot exceed the September 30 carryover amount or the allowable carryover amount, whichever is less. Reduce the schools carryover amount as needed.
Carryover School: [School Name] does not have a per student rate, school carryover amount cannot be greater than zero. Either add a school per student dollar amount or remove the school carryover amount.
Parent and Family Engagement Amount School: [School Name] does not have a per student rate, Parent and Family Engagement amount cannot be greater than zero. Either add a school per student dollar amount or remove the school Parent and Family Engagement amount.
Not field name specific School: [School Name] has a low income percent below 35% but above the LEA average. If the LEA is choosing to serve this school, then the 125% allocation rule should be applied. Informational note only.
Discretion Code School: [School Name] has an invalid discretion code. School does not meet the criteria for the discretion code entered.
Discretion Code School: [School Name] is not a middle or high school. . Discretion Code “f: Feeder Pattern” only applies to middle and high schools. School does not meet the criteria for the discretion code entered.
Discretion Code School: [School Name] did not receive a prior year allocation, or the discretion code was used in the prior year. Discretion Code “e: Grandfather Provision” is not a valid discretion code. School does not meet the criteria for the discretion code entered.
Not field name specific School: [School Name] has a per student rate higher than a school with a higher low income percent. Adjust the school $ Per Low Income Student amount as needed.
Total School Allocation School: [School Name] Low Income Student Count is zero, Total School Allocation cannot be greater than zero. Remove all school allocations.
Difference Between Participating Attendance Area Low Income Student Count The difference between the total participating public and nonprofit private school low income students counts must equal zero. Adjust the total participating public and nonprofit private school low income students count entered on Title I, Part A Nonprofit Private School Equitable Services Reservations, as needed.
Not field name specific The available Title I, Part A school allocation amount is greater than zero, at least one school must be served. Fund at least one school.
$ Per Low Income Student Amount School: [School Name] must be served. Enter a dollar per student amount.
Total School Allocation School: [School Name] Title I, Part A school allocation and total school allocation amounts must be recalculated. A change has occurred to the school’s low income student count. To recalculate this value and resolve this error, save this submission again. Re-save the form.
Discretion Code School: [School Name] is served using Discretion Code "f: feeder pattern", CDE may verify the accuracy of the feeder pattern poverty percentage. Note only.
$ Per Low Income Student Amount School: [School Name] has a per student rate higher than an eligible high school with a higher low income percent. A higher ranked high school has been skipped and must be funded in order to fund this school.
Not field name specific Prior year Title I, Part A LEA Carryover must be certified before this submission Certification dependency. Certify the referenced form before or at the same time as this data collection.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 29, 2020
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