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Ins: Title III EL Allocations and Reservations

Consolidated Application Winter Release instructions for the 2018–19 Title III English Learner (EL) Local Educational Agency (LEA) Allocations and Reservations form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III English learner (EL) program and to report required reservations.

Guidance

An LEA may use no more than two percent of EL student subgrant for direct administrative costs (Title III, Section 3115[b]). An LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.
CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Source Data and Transfers

2018–19 Title III English learner entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Procedures - Repayment of Funds
Step Action Program Instructions
1 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Allocation

2018–19 Allocation: The entitlement amount plus the transferred-in amount plus the repayment of funds amount.

Procedures - Reservations
Step Action Program Instructions
2 Enter a Professional Development Activities amount.

Required field. Enter an amount equal to or greater than zero. (ESSA Section 3115[c][2])

3 Enter a Program and Other Authorized Activities amount. Required field. Enter an amount equal to or greater than zero. (ESSA Sections 3115[d] & 3116[b][1])
4 Enter an English Proficiency and Academic Achievement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3116[b][2][A-B])
5 Enter a Parent, Family and Community Engagement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3115[b][3])
6 Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero.

The amount entered cannot exceed 2 percent of the entitlement.
7 Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero.

The amount entered should not exceed the entitlement, less the direct administrative cost reservation, multiplied by the LEA approved ICR as published on the CDE ICR web page.

Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount Direct administrative costs amount cannot exceed 2 percent of the entitlement.

Ensure that the direct administrative costs amount is appropriate.

Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.
Not field name specific The allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III English learner entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.
Total Allocation Reservations The total allocation reservations amount must equal the allocation amount. Adjust reservation amounts as needed so that the two amounts are equal.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, September 20, 2019
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