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Ins: 2018–19 Title III EL Expenditure 6 Months

Consolidated Application Winter Release instructions for the 2018–19 Title III English Learner (EL) Year-to-Date Expenditure Report, 6 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2018, through December 31, 2018, from the Title III English Learner (EL) Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to 34 Code of Federal Regulations (34 CFR), Part 76, Section 707 on the Discover U.S. Government Information – CitationExternal link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act sections 3115(c) and (d) as a guide to determine authorized expenditures.

CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Source Data and Allocation

2018–19 Title III English learner entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

2018–19 Total allocation: The entitlement amount plus the transferred-in amount.

Procedures
Step Action Program Instructions
1
Enter the YTD amount spent on Certificated Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

2
Enter the YTD amount spent on Classified Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

3
Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4
Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5
Enter the YTD amount spent on Services and Other Operating Expenditures.

Required field. Enter an amount equal to or greater than zero.

6
Enter the YTD amount spent on Direct Administrative Costs.

Required field. Enter an amount equal to or greater than zero.

The amount entered cannot exceed 2 percent of the entitlement.
7
Enter the YTD amount spent on Indirect Costs.
Required field. Enter an amount equal to or greater than zero. Apply restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs.
Displayed Data - Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditures.

2018–19 Unspent funds: The entitlement amount plus transferred-in amount minus the sum of all expenditure amounts.

Error Messages
Field Name Error Message Resolution
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero.
Direct Administrative Costs Amount Direct administrative costs amount cannot exceed 2 percent of the entitlement. Ensure that the direct administrative costs amount is appropriate.
Total Year-to-Date Expenditure Amount The YTD expenditure total cannot be greater than the entitlement plus transferred-in amount. Ensure the sum of all expenditures is not greater than the entitlement plus transferred-in amount.
Total Year-to-Date Expenditure Amount The YTD expenditure total should be greater than zero. Warning only. Ensure that the total expended amount is greater than zero, if appropriate.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.
Not field name specific The total allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III English learner entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, September 20, 2019
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