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Ins: Title III Imm Allocations and Reservations

Consolidated Application Winter Release instructions for the 2018–19 Title III Immigrant Local Educational Agency (LEA) Allocations and Reservations form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III immigrant program, and to report required reservations.


Recommended direct administration expenses for a fiscal year may not exceed two percent of such funds for the cost of administering the subgrant. LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definition, Instructions, and Procedures web page.
CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office

Displayed Data - Source Data and Transfers

2018–19 Title III immigrant entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Procedures - Repayment of Funds
Step Action Program Instructions
1 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Allocation

2018–19 Allocation: The entitlement amount plus the transferred-in amount plus the repayment of funds amount.

Procedures - Reservations
Step Action Program Instructions
Enter an Authorized Activities amount. Required field. Enter an amount equal to or greater than zero.
Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero.

The amount entered should not exceed 2 percent of the entitlement.
Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero.

The amount entered should not exceed the entitlement, minus the direct administrative cost reservation, multiplied by the LEA approved ICR as published on the CDE ICR web page.
Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount should not exceed 2 percent of the immigrant entitlement amount, this may be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the direct administrative costs amount is appropriate.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.
Not field name specific The allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III immigrant entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.
Total Allocation Reservations The total allocation reservations amount must equal the allocation amount. Adjust reservation amounts as needed so that the two amounts are equal.

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Questions:   ConApp Support Desk | | 916-319-0297
Last Reviewed: Friday, September 20, 2019
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