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Instructions: 2017–18 Title III Immigrant Report

Consolidated Application Winter Release instructions for the 2017–18 Title III Immigrant Year-to-Date Expenditure Report, 18 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2017, through December 31, 2018, from the Title III Immigrant Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 in the California Department of Education (CDE) California School Accounting Manual (CSAM) located on the Definitions, Instructions, and Procedures web page.

For LEAs that consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please see Procedure 780 CSAM located on the Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the Discover U.S. Government Information – CitationExternal link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act Section 3115 (e)(1) as a guide to determine allowable expenditures.

CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data – Source Data and Allocation

2017–18 Title III immigrant entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year’s Federal Transferability data collection.

2017–18 Total allocation: The sum of Title III immigrant entitlement plus the transferred-in amount.

Procedures
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Direct Administrative Costs. Required field. Enter an amount equal to or greater than zero. Amount should not exceed 2% of the entitlement.
7 Enter the YTD amount spent on Indirect Costs.

Required field. Enter an amount equal to or greater than zero. Apply restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs.

Displayed Data – Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2017–18 Unspent funds: The entitlement amount minus the sum of all expenditure amounts.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount should not exceed 2% of the immigrant entitlement amount, this may be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the direct administrative costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement plus transferred-in amount. Ensure the sum of all expenditures is not greater than the entitlement plus transferred-in amount.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the total expended amount is greater than zero, if appropriate.
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero.
Not field name specific The total allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III immigrant entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, September 20, 2019
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