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Ins: 2018–19 Title IV LEA Allocations

Consolidated Application Winter Release instructions for the 2018–19 Title IV, Part A Local Educational Agency (LEA) Allocations form.
Data Collection Purpose

The purpose of this data collection form is to calculate the total allocation amount available to the local educational agency (LEA) for Title IV, Part A, and to report required reservations.

Guidance

Charges by the district may include indirect costs and any repayment of funds. The maximum reservation allowable for administrative costs is 15 percent, including indirect costs. The 15 percent is to be used for activities or services that are not direct services to students at the school sites. California Education Code Section 63001 requires LEAs to utilize no less than 85 percent at school sites for direct services to students, regardless of whether the services are centralized, managed by the school, or funded through LEA reservations.

California Department of Education (CDE) Program Staff Contact

Tom Herman
Education Administrator I
Coordinated School Health and Safety Office
therman@cde.ca.gov
916-319-0914

Displayed Data - Source Data, Transfers and Allocation

2018–19 Title IV, Part A entitlement: Source data from the CDE Title IV, Part A web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Total funds transferred out of Title IV, Part A: Data displays as reported in the same fiscal year Federal Transferability data collection form.

2018–19 Title IV, Part A allocation: The entitlement amount plus transferred-in amount minus the total funds transferred out of Title IV, Part A.

Procedures
Step Action Program Instructions
1 Enter the Indirect Cost Reservation amount.

Optional field. Final approved rates are posted on the CDE Indirect Cost Rates web page.

2 Enter the Administrative Reservation amount. Optional field.
3 Enter the Equitable Services for Nonprofit Private Schools amount. This field is required if the LEA has one or more participating nonprofit private schools.
Displayed Data - Adjusted Allocation

2018–19 Title IV, Part A adjusted allocation: The allocation amount minus the indirect cost reservation amount, the administrative reservation amount, and the equitable services for nonprofit private schools amount.

Error Messages
Field Name Error Message Resolution
Administrative Reservation Amount Administrative reservation amount cannot exceed 2 percent of the Title IV, Part A allocation. Reduce the administrative reservation as needed.
Not field name specific Total reservations cannot be greater than the 2018–19 allocation. Reduce reservation amounts, as applicable.
Not field name specific Administrative and indirect costs reservations are more than 15% of the allocation. The reservations will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs are appropriate.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.
Not field name specific The adjusted allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title IV, Part A entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.
Equitable Services for Nonprofit Private Schools Amount The LEA has one or more nonprofit private schools participating in Title IV, Part A. The equitable services reservation amount must be greater than zero. If the LEA has one or more participating nonprofit private school, then this field is required. Enter an amount equal to or greater than zero.
Equitable Services for Nonprofit Private Schools Amount The LEA does not have any participating nonprofit private schools, this field cannot be greater than zero. This field is not applicable to the LEA. Either remove the amount entered or enter a value of zero.
Not field name specific Title IV, Part A Nonprofit Private School Participation must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 29, 2020
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