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Title III EL YTD Expenditure Report 12 Months

Consolidated Application, Spring Release program instructions for the 2018–19 Title III English Learner (EL) Year-to-Date (YTD) Expenditure Report, 12 Months data collection.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2018, through June 30, 2019, from the Title III English Learner (EL) Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include direct administrative and indirect costs, and any repayment of funds. An LEA may use no more than 2 percent of EL student subgrant for direct administrative (Title III, Section 3115[b]). LEA can also apply its approved indirect rate to the portion of the subgrant that is not reserved for direct administrative costs. A list of approved indirect cost rates are available on the California Department of Education (CDE) Indirect Cost Rates web page.

According to the California School Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to 34 Code of Federal Regulations (34 CFR), Part 76, Section 707 on the U.S. Government Publishing Office External link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act sections 3115(c) and (d) as a guide to determine authorized expenditures.

CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data – Total Allocation

2018–19 Title III English learner entitlement: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

2018–19 Total allocation: The entitlement amount plus the transferred-in amount.

Procedures – Object Code Activity
Step Action Program Instructions
1
Enter the YTD amount spent on Certificated Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

2
Enter the YTD amount spent on Classified Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

3
Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4
Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5
Enter the YTD amount spent on Services and Other Operating Expenditures.

Required field. Enter an amount equal to or greater than zero.

6
Enter the YTD amount spent on Direct Administrative Costs.

Required field. Enter an amount equal to or greater than zero. The direct administrative costs amount cannot exceed 2 percent of the entitlement amount.

7
Enter the YTD amount spent on Indirect Costs. Required field. Enter an amount equal to or greater than zero. The LEA can apply its approved indirect rate to the portion of the subgrant that is not reserved for direct administrative costs.
Displayed Data – Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2018–19 Unspent funds: The total allocation amount minus the sum of all expenditures amount.

Error Messages
Field Name Error Message Resolution
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. Ensure that the certificated and classified personnel salaries amounts are appropriate.
Direct Administrative Costs Amount The direct administrative costs amount cannot exceed 2 percent of the entitlement amount. Ensure that the direct administrative costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement plus transferred-in amount. Ensure the sum of all expenditures is not greater than the entitlement plus transferred-in amount.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, May 01, 2020
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