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Instructions: Title II Part A LEA Allocations

Consolidated Application Winter Release instructions for the 2019–20 Title II, Part A Local Educational Agency (LEA) Allocations form.
Data Collection Purpose

The purpose of this data collection form is to calculate the total allocation amount available to the local educational agency (LEA) for Title II, Part A Supporting Effective Instruction.

Guidance

As specified in the Every Student Succeeds Act, Title VIII, Section 8501 the LEA must calculate and report the proportionate share of Title II, Part A allocation to be used for equitable services for eligible participating nonprofit private school.

Charges by the district may include indirect costs and any repayment of funds.

California Department of Education (CDE) Program Staff Contact
Fiscal Contact:

Arianna Bobadilla
Associate Governmental Program Analyst
Division Support Office
abobadilla@cde.ca.gov
916-319-0208

Program Contact:

Lisa Fassett
Education Programs Consultant
Standards Implementation Support Office
lfassett@cde.ca.gov
916-323-4963

Displayed Data - Allocation and Transfers

2019–20 Title II, Part A allocation: Source data from the CDE Title II, Part A web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Total funds transferred out of Title II, Part A: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Allocation after transfers: The allocation amount plus transferred-in amount minus total funds transferred out of Title II, Part A.

Procedures - Repayment of Funds
Step Action Program Instructions
1
If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Total Allocation

2019–20 Total allocation: The allocation after transfers plus repayment of funds.

Procedures - Reservations
Step Action Program Instructions
2
Enter the Administrative and Indirect Costs.

The indirect cost rate (ICR) for federal programs is a rate previously approved by the CDE, through the use of Form ICR. Final approved rates are posted on the CDE ICR web page.

3 Enter the Equitable Services for Nonprofit Private Schools amount. This field is required if the LEA has one or more participating nonprofit private schools.
Displayed Data - Adjusted Allocation

2019–20 Title II, Part A adjusted allocation: The total allocation minus administrative and indirect costs and minus equitable services for nonprofit private schools.

Displayed Data - Title V

Note: This section is only applicable to LEAs that are participating in Title V, Part B Subpart 1 Alternative Uses of Funds Authority, per their same fiscal year Application for Funding data collection form.

Funds available under Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation: The amount is equal to the allocation amount.

Procedures - Title V
Step Action Program Instructions
4
Enter the Budgeted Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation amount. Provide the amount of any Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation budgeted for Title II, Part A.
Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs reservations are more than 15% of the total allocation. The reservation will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs are appropriate.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced form before or at the same time as this data collection.
Not field name specific Total reservations cannot be greater than the 2019–20 total allocation. Reduce reservation amounts, as applicable.
Equitable Services for Nonprofit Private Schools Amount LEA has one or more participating nonprofit private schools. Equitable services for nonprofit private schools is a required field. Enter an amount equal to or greater than zero.
Not field name specific The LEA has one or more nonprofit private schools participating in Title II, Part A, and has not reserved equitable services funds, this may be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the amount entered for equitable services for nonprofit private schools is appropriate.
Equitable Services for Nonprofit Private Schools Amount LEA does not have any participating nonprofit private schools. Equitable services for nonprofit private schools cannot be greater than zero. This field is not applicable to the LEA. Either remove the amount entered or enter a value of zero.
Budgeted Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation Amount The amount budgeted for Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation cannot exceed the amount available for Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation. Reduce reservation amount as applicable.
Not field name specific The total allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title II, Part A allocation. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, select the form to open, then save it again.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Monday, February 1, 2021
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