Instruction: Title III Imm Allocations and Reserv
Consolidated Application Winter Release instructions for the 2019–20 Title III Immigrant Local Educational Agency (LEA) Allocations and Reservations form.Data Collection Purpose
The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III immigrant program, and to report required reservations.
Guidance
Recommended direct administration expenses for a fiscal year may not exceed two percent of such funds for the cost of administering the subgrant. LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.
For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definition, Instructions, and Procedures web page.CDE Program Staff Contact
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831
Displayed Data - Allocation and Transfers
2019–20 Title III immigrant student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page.
Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.
Procedures - Repayment of Funds
| Step | Action | Program Instructions |
|---|---|---|
| 1 | If applicable, enter the Repayment of Funds amount. | Optional field. The amount must equal the determination made from the foregoing processes. |
Displayed Data - Total Allocation
2019–20 Total allocation: The student program allocation amount plus the transferred-in amount plus the repayment of funds amount.
Procedures - Reservations
| Step | Action | Program Instructions |
|---|---|---|
2 |
Enter an Authorized Activities amount. | Required field. Enter an amount equal to or greater than zero. |
3 |
Enter a Direct Administrative Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered should not exceed 2% of the student program allocation amount plus transferred-in amount. |
4 |
Enter an Indirect Costs amount. | Required field. Enter an amount equal to or greater than zero. LEA can apply its restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs. |
Displayed Data - Total Reservations
Total allocation reservations: The sum of all reservation amounts.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Direct Administrative Costs Amount | The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount, this may be reviewed by CDE program staff to determine reasonableness. | Warning only. Ensure that the direct administrative costs amount is appropriate. |
| Not field name specific | Federal Transferability must be certified before this submission. | Certification dependency. Certify the referenced form before or at the same time as this data collection. |
| Not field name specific | The allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title III immigrant student program allocation. To recalculate this value and resolve this error, save this submission again. | To recalculate this value and resolve this error, select the form to open, then save it again. |
| Total Allocation Reservations | The total allocation reservations amount must equal the total allocation amount. | Adjust reservation amounts, as needed, so that the two totals are equal. |
