Skip to main content
California Department of Education Logo

ConApp Records Retention Guidance

Guidance regarding Consolidated Application (ConApp) Records Retention.

Each recipient of federal funds under any applicable program through any grant, subgrant, cooperative agreement, loan, or other arrangement shall keep records which fully disclose the amount and disposition by the recipient of those funds, the total cost of the activity for which the funds are used, the share of that cost provided from other sources, and such other records as will facilitate an effective financial or programmatic audit. The recipient shall maintain such records for three years after the completion of the activity for which the funds are used. (Title 20, United States Code (USC), Chapter 31, Subchapter III, Part 4, Section 1232f[a])

The Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access, for the purpose of audit examination, to any records maintained by a recipient that may be related, or pertinent to, grants, subgrants, cooperative agreements, loans, or other arrangements to which reference is made in subsection (a) of this section, or which may relate to the compliance of the recipient with any requirement of an applicable program. (Title 20, USC, Chapter 31, Subchapter III, Section 1232f[b])

Additional information is available on the Office of the Law Revision Counsel USC External link opens in new window or tab. web page.

Back to Table of Contents

Previous | Next

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, July 10, 2020
Recently Posted in Allocations & Apportionments
  • Learning Loss Mitigation Funding (added 07-Aug-2020)
    Federal and state funding provided to LEAs for activities that directly support pupil academic achievement and mitigate learning loss related to COVID-19 school closures.
  • ESSER Funding (added 07-Aug-2020)
    Provides funding to LEAs through Section 18003 of the Elementary and Secondary School Emergency Relief (ESSER) Fund, to address the impact of COVID-19 on elementary and secondary schools.
  • 2020–21 Advance Apportionment Letter (added 20-Jul-2020)
    Letter to county superintendents of schools, auditors, and treasurers for the 2020–21 advance apportionment.
  • Funding Excel Files, FY 2020–21 Advance (added 20-Jul-2020)
    Apportionment exhibits provide detail of the distribution of funds by either county, district, or charter school for fiscal year (FY) 2020–21 Advance.
  • Advance Apportionment ADA Letter, FY 2020–21 (added 10-Jul-2020)
    Letter dated July xx, 2020 for average daily attendance (ADA) for allocation of supplemental taxes for fiscal year (FY) 2020–21.