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Instructions: Nonprofit Priv School Consultation

Consolidated Application, Spring Release program instructions for the 2020–21 Nonprofit Private School Consultation data collection.
Data Collection Purpose

The local educational agency (LEA) must offer to provide equitable services that address the needs of nonprofit private school students, teachers, and other educational personnel under the programs listed. This completed data entry form, along with the LEA’s records of contact and consultation, will serve to document that the nonprofit private schools were contacted and decided to participate in Title I, Part A (Basic Grant), Title II, Part A (Teacher Quality), Title III English Learner, Title III Immigrant, and/or Title IV, Part A (Student Support).

Note: If applicable, this form must be certified annually.

Guidance

Every Student Succeeds Act (ESSA) Fiscal Changes & Equitable Services Guidance can be found on the U.S. Department of Education (ED) External link opens in new window or tab. web page. It outlines consultation between LEAs and eligible private schools. The LEA records should include dates of contact, persons contacted, and the results of such contacts with each nonprofit private school. These records should document both the participating nonprofit private schools and those choosing not to participate in ESSA services.

It is expected that LEAs engaged in private school consultation verify nonprofit status and the accuracy of student enrollment data if it is being used for the purpose of providing equitable services.

California Department of Education (CDE) Program Staff Contact
Ombudsman and Consultation for Title I, Part A

Sylvia Hanna
Equitable Services Ombudsman
Federal Programs and Reporting Office
shanna@cde.ca.gov
916-319-0948

Consultation for Title I, Part A, secondary contact

Rina DeRose
Education Programs Consultant
Federal Programs and Reporting Office
rderose@cde.ca.gov
916-323-0472

Consultation for Title II, Part A

Lisa Fassett
Education Programs Consultant
Standards Implementation Support Office
lfassett@cde.ca.gov
916-323-4963

Consultation for Title III Immigrant and English Learner

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Consultation for Title IV, Part A

Federal Programs and Reporting Office
TitleIV@cde.ca.gov

Displayed Data – School Grid

School name and School code:  Displayed using source data from the California Department of Education (CDE) County-District-School (CDS) database which populates the online CDE California School Directory web page.

Enrollment: The numbers are reported under penalty of perjury by each private school on its annual Private School Affidavit. The information filed in the Private School Affidavit is not verified and the CDE takes no position as to its accuracy.

The CDE maintains a Private School Affidavit web page (password required) that allows LEAs to view private school affidavits filed by schools within the district, including the school’s self-reported tax status and enrollment.

If a private school is not listed, then please use the CDE Private School Affidavit web page to determine if an affidavit was filed and/or to view the self-reported tax status.

  • If an affidavit has not been filed, then please contact the school to remind them to file and refer them to the CDE Private School Affidavit Information web page, or have them contact the Title II Leadership Office at 916-445-7331 or privateschools@cde.ca.gov for filing information.
  • If a school inadvertently reported its tax status incorrectly (as tax exempt or not tax exempt), then please have the school email the Title II Leadership Office at privateschools@cde.ca.gov to have this updated.

Title I, Part A: If students from the LEA’s Title I, Part A eligible attendance area are attending nonprofit private schools located outside of your LEA’s attendance area and the nonprofit private school is participating in the Title I, Part A program, then the LEA must add the nonprofit private school to this data collection using the Add a School button. If the LEA contacted schools located outside of the LEA’s attendance area, but those schools declined to participate in the Title I, Part A program, then the LEA does not need to add those nonparticipating schools.

Title II, Part A: Non-unified school districts (i.e., elementary and high school districts) may opt to share responsibility for providing equitable Title II, Part A services for an eligible private school whose grade span includes both elementary and high school students. To accommodate this, an elementary or high school district may add a shared attendance area school using the Add a School button. If this option is chosen, then the total private school enrollment will appear on both districts’ forms. Districts may wish to refer to the Private School Affidavit on file with the CDE, using the Private School Affidavit web page to determine the number of students enrolled by grade span.

Refer to the Consolidated Application and Reporting System (CARS) Training and User Documents section of the CDE CARS web page and select the CARS User Guide document for Add a School instructions.

Procedures – Consultation
Step Action Program Instructions

1

Indicate whether Consultation Occurred.

Required field. The LEA must consult with each eligible private school within its boundaries and offer to provide Elementary and Secondary Education Act for all Title program services. Additionally, the LEA must consult with each eligible private school outside its boundaries and offer to provide Elementary and Secondary Education Act for Title I, Part A program services ONLY. The LEA must add a school, if it does not appear on the list, using the Add a School “button.”

2

Indicate whether Was Consultation Agreement Met.

If consultation occurred is “Yes,” then this field is required.

3 Indicate whether Signed Written Affirmation on File. If consultation occurred is “Yes,” then this field is required.

4

Enter a Consultation Code that represents the private school official’s beliefs regarding the equitable services consultation.

If signed written affirmation on file is “Yes,” then this field is required. Allowable values are:
Y1: meaningful consultation occurred
Y2: timely and meaningful consultation did not occur
Y3: the program design is not equitable with respect to eligible private school children
Y4: timely and meaningful consultation did not occur and the program design is not equitable with respect to eligible private school children.

5 If applicable, Remove a previously added non-participating school. The system will not allow the LEA to remove an attendance area school.
Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Note: If the LEA does not have any nonprofit private schools in its attendance area and attempts to download the schools template before adding any schools, then the template will be blank. The solution is to add a school before selecting the Download Schools Template.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages
Field Name Error Message Resolution

Consultation Occurred

School: [School Name] Federal statute requires the LEA to make reasonable attempts to consult with the private school. To validate compliance, documentation of those attempts should be kept on file.

Warning message that displays if consultation occurred is “No.” This warning will not prevent the form from certifying.

Consultation Agreement Met

School: [School Name] Consultation agreement met field is required.

If consultation occurred is “Yes,” then this field is required.

Consultation Agreement Met

School: [School Name] Federal statute requires, if an LEA disagrees with the views of the private school officials with respect to one or more issues, the LEA shall provide in writing to such private school officials the reasons why the LEA disagrees.

Warning message that displays if consultation agreement met is “No.” This warning will not prevent the form from certifying.

Affirmation On File

School: [School Name] Federal statute states that each LEA shall maintain in the agency’s records a written affirmation signed by officials of each participating private school. If such officials do not provide such affirmation within a reasonable period of time, the LEA shall retain documentation that such consultation has, or attempts at such consultation, have taken place.

Warning message that displays if signed written affirmation on file is “No.” This warning will not prevent the form from certifying.

Affirmation On File

School: [School Name] Signed written affirmation on file is a required field.

If consultation occurred is “Yes,” then this field is required.

Consultation Code School: [School Name] A signed written affirmation is on file, consultation code is a required field. If signed written affirmation on file is “Yes,” then this field is required.
Consultation Code School: [School Name] Consultation agreement was not met, Y1 is not an allowable value. If consultation agreement met is “No,” then the only allowable values in this field are: Y2, Y3, or Y4.
Consultation Code School: [School Name] A signed written affirmation is not on file, Consultation Code must be blank. If signed written affirmation on file is “No,” then Consultation code must be blank.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Tuesday, July 7, 2020
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