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Instructions: Notification Authorization of SWP

Consolidated Application Winter Release data entry instructions for the 2020–21 Title I, Part A Notification of Authorization of Schoolwide Program (SWP) data collection form.
Data Collection Purpose

This form is used by the local educational agency (LEA) to notify the California Department of Education (CDE) of a school's eligibility and local governing board approval to operate a Schoolwide Program (SWP).

Note: Effective 2019–20, this form must be certified annually regardless of whether or not there are changes.

Guidance

An LEA may consolidate and use funds under Title I, Part A together with other Federal, State, and local funds, in order to upgrade the entire educational program of a SWP school that serves not less than 40 percent of children from low income families (Every Student Succeeds Act [ESSA] Section 1114[a][1][A]). LEAs may approve a school that has a low income percentage below 40 to operate as SWP if the school meets the SWP Waiver criteria established by the CDE (ESSA Section 1114[a][1][B]).

Currently authorized SWP:

  • For SWPs that continue to receive Title I, Part A funds and have low-income percentages at 40 percent or above, the LEAs do not need to make updates to the data elements in this report. However, such LEAs are encouraged to update the low income percentage for each SWP school, but not update the local board approval date of their SWP plan. This practice ensures the accuracy of local board approval dates and at the same time reminds LEAs and SWP schools about the need to apply for the SWP Waiver if their low-income percentages fall below 40 percent.
  • If the low-income percent falls below the 40 percent student low income threshold at a SWP school during the current school year the LEA must apply, during the same school year, for a SWP Waiver in order to continue to operate as a SWP school. For such SWP schools the LEA must update the “Low Income %” data field and the “Local Board Approval Date SWP Waiver” field.

Newly authorized SWP:

  • For schools that meet the 40 percent student low income threshold, the LEA will provide:
    • the low-income percentage;
    • the local board approval date of the approved SWP plan.
  • For schools that do not meet the 40 percent student low income threshold, the LEA will provide:
    • the low-income percentage;
    • the local board approval date of the approved SWP plan; and
    • the local board approval date of the SWP Waiver request.

Please note that the local governing board approval date must occur on or before June 30 of current school year. A school may begin to operate as a SWP on the day the local governing board approved the SWP plan. The SWP Waiver approval date must be either the same or before the local board’s approval of the SWP Plan.

School Improvement Grant (SIG) approved SWP:

  • If the low income percentage is below 40 percent and the school has received a SIG with local board approval, then the school can be authorized as a SWP.

SWP Waiver Criteria

The following SWP Waiver criteria are used for a school that does not have the 40 percent low-income threshold required to operate as a SWP, or for a SWP school that has fallen below the 40 percent low-income threshold after the initial local board approval of the SWP plan. To be eligible to apply for a SWP waiver schools shall meet one or more of the following criteria:

  • ≥25 percent student low income
  • Graduation rate is below state average
  • Local governing board recommends that a SWP is the best way to serve the student population
  • ≥30 percent English learner student population
  • School has been identified for comprehensive or targeted support
  • School has been identified as the lowest 5 percent of low performing schools
CDE Program Staff Contact

Lana Zhou
Education Research and Evaluation Consultant
Title I Policy, Program, and Support Office
lzhou@cde.ca.gov
916-319-0956

Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472

Displayed Data - School Details

School name and School code: Source data from the CDE County-District-School database, as reflected in the California School Directory web-based application.

Pre-populated Data

Authorized SWP, Low income percent (%), Local board approval date SWP plan, Local board approval date SWP waiver, and SIG approval date: These editable fields are pre-populated with data from the prior fiscal year version of this data collection form, if that prior year form was certified.

Procedures
Step Action Program Instructions
1 If applicable, select the Authorized SWP indicator to designate the school as SWP. Optional field (field used by authorized SWPs). The school must meet the criteria defined in the guidance listed above and have the appropriate approvals.
2 Enter the Low Income Percent (%).

If the authorized SWP indicator is selected, then this field is required. Integers only (percentages may be rounded).

3 Enter the Local Board Approval Date SWP Plan. If the authorized SWP indicator is selected, then this field is required. Format: MM/DD/YYYY. To allow for appropriate notification and implementation, and appropriate California Longitudinal Pupil Achievement Data System end-of-year reporting, the local board approval date of the SWP plan must be on or before June 30, 2021.
4 If applicable, enter the Local Board Approval Date SWP Waiver.

Conditionally required field. Format: MM/DD/YYYY. A school must receive the local board’s approval of the SWP Waiver on the same date or before the approval date of the SWP Plan.

5 If applicable, enter the SIG Approval Date. Conditionally required field. Format: MM/DD/YYYY. Applicable to SIG schools with a low income percent below 40.
Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages
Field Name Error Message Resolution
Local Board Approval Date SWP Plan School: [School Name] has an invalid local board approval date of the SWP plan entered. To allow for appropriate notification and implementation, the local board approval date of the SWP plan must be on or before June 30, 2021. If the local board approval date of the SWP plan is after 06/30/2021, then notification of the SWP must wait until the winter release of CARS in the following fiscal year.
School Improvement Grant (SIG) Approval Date School: [School Name] has an invalid SIG approval date entered. Date must be equal to today's date or earlier. Date must be equal to today's date or earlier.
Not field name specific School: [School Name] does not meet Schoolwide Program low income requirement. Low income percent is not equal to or above 40 percent. A SIG approval date or local board approval date of the SWP waiver should be provided. Provide a SIG approval date or a local board approval date of the SWP waiver, as appropriate.
Local Board Approval Date SWP Plan School: [School Name] Local board approval date of the SWP plan is required. Enter the local board approval date of the SWP plan.
Low Income Percentage School: [School Name] Low income percent is required. Enter the low income percent as an integer.
Local Board Approval Date SWP Plan School: [School Name] has a local board approval date of the SWP waiver. The local board approval date of the SWP plan must be on or after the local board approval date of the SWP waiver. The local board approval date of the SWP plan must be on or after the local board approval date of the SWP waiver.
Local Board Approval Date SWP Waiver School: [School Name] has an invalid local board approval date of the SWP waiver entered. Date must be equal to today's date or earlier. Date must be equal to today's date or earlier.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 13, 2021
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