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Instructions: 2018–19 Title I, Part A Closeout

Consolidated Application Winter Release data entry instructions for the 2018–19 Title I, Part A LEA Closeout Report.
Data Collection Purpose

Report fiscal year (FY) expenditures to determine 2018–19 Title I, Part A unspent funds and compliance with the availability period.

Note: If the local educational agency has carryover funds to report, then effective FY 2019-20, this form must be certified annually.

Guidance

Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, any funds that are not obligated at the end of the federal funding period, July 1, 2018, through September 30, 2019, shall remain available for obligation for an additional period of 12 months, through September 30, 2020, within the limits specified in the Every Student Succeeds Act Section 1127.

This data collection is to report expenditures related to the FY 2018–19 Title I, Part A funds. The LEAs that reported a carryover amount in the Winter Release last year must report expenditures related to that carryover amount to ensure that FY 2018–19 Title I, Part A funds were spent by September 30, 2020.

CDE Program Staff Contact

Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472

Displayed Data – Reported Carryover

2018–19 Title I, Part A LEA available allocation: The allocation amount plus transferred-in amount, as displayed in the same fiscal year Title I, Part A LEA Carryover data collection form from the prior Winter Release.

Expenditures through September 30, 2019: Data displays as reported in the same fiscal year Title I, Part A LEA Carryover data collection form from the prior Winter Release.

Carryover as of September 30, 2019: The LEA available allocation minus the expenditures through September 30, 2019 amount, as displayed in the same fiscal year Title I, Part A LEA Carryover data collection form from the prior Winter Release.

Amount of funds CDE invoiced the LEA, if applicable: The amount above the allowable 15 percent carryover, as displayed in the same fiscal year Title I, Part A LEA Carryover data collection form from the prior Winter Release, for which the LEA received an invoice from the California Department of Education (CDE), if applicable.

Adjusted carryover amount: The carryover as of September 30, 2019, minus the amount of funds CDE invoiced the LEA, if applicable.

Procedures
Step Action Program Instructions
1 Enter the amount of 2018–19 Expenditures as of September 30, 2020. Required field. Include liquidation of obligations not later than 90 days after September 30, 2020. Enter an amount equal to or greater than zero.
Displayed Data - Unspent Funds

Amount of unspent funds: The adjusted carryover amount minus the amount of FY 2018–19 expenditures as of September 30, 2020.

Note: On April 21, 2020, the U.S. Department of Education granted the State of California approval of their Federal Funding Flexibility Waiver Request, which included approval to allow LEAs to spend FY 2018–19 carryover funds through September 30, 2021. Although LEAs will continue to report remaining FY 2018–19 carryover funds as of September 30, 2020 in this data collection form, the CDE will not invoice LEAs with remaining FY 2018–19 carryover funds until after the close of the 2021–22 Winter Release, targeted to open in January of 2022.

Error Messages
Field Name Error Message Resolution
2018–19 Expenditures As of September 30, 2020 Final expenditures cannot be greater than the adjusted carryover amount. Ensure the final expenditures are not greater than the adjusted carryover amount.
Adjusted Carryover Amount The adjusted carryover amount must be recalculated. A change has occurred to either the Title I, Part A LEA available allocation amount, the Federal Transferability amount, or the expenditures amount reported in Title I, Part A LEA Carryover. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, select the form to open, then save it again.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, January 14, 2021
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