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Instructions: Title I Nonprofit Low Income Count

Consolidated Application, Winter Release data entry instructions for the 2020–21 Title I, Part A Nonprofit Private School Low Income Count data collection form.
Data Collection Purpose

To identify nonprofit private schools that will participate in the Every Student Succeeds Act (ESSA) Title I, Part A services.

Note: This data collection will not display if the local educational agency (LEA) did not apply for Title I, Part A funding and/or does not have an allocation, is a county office of education or direct funded charter, or did not complete the Nonprofit Private School Consultation form.

Guidance

The ESSA, Title I, Part A, Section 1117 requires LEAs to provide equitable services to eligible students attending nonprofit private schools. These equitable services must be comparable to the services provided for students in public schools.

Additional information and resources are found on the California Department of Education (CDE) Title I Services for Students in Private Schools web page.

The LEAs must maintain and provide to the CDE upon request, a written affirmation signed by the officials of the participating private schools that the consultation required by ESSA Title I, Part A, Section 1117(b) has occurred.

It is expected that LEAs engaged in private school consultation verify nonprofit status and the accuracy of student enrollment data if it is being used for the purpose of providing equitable services. If a discrepancy is found, the LEA should notify the CDE by sending an email to privateschools@cde.ca.gov. Additional information (including a link to the Private School Directory) is available on the CDE Private School Data web page.

The enrollment numbers are reported under penalty of perjury by each private school on its annual Private School Affidavit. The information filed in the Private School Affidavit is not verified, and the CDE takes no position as to its accuracy.

CDE Program Staff Contact
Title I, Part A and Ombudsman

Sylvia Hanna
Education Programs Consultant
Equitable Services Ombudsman
Title I Policy, Program, and Support Office
shanna@cde.ca.gov
916-319-0948

Title I, Part A

Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472

Displayed Data – School Grid

School name and School code: These are displayed data from the Nonprofit Private School Consultation form. Only schools with a signed written affirmation on file are included in the school grid.

Enrollment: These are displayed using source data from the school’s annual Private School Affidavit.

Procedures – Participation and Low Income
Step Action Program Instructions

1

The LEA must indicate whether the school is Participating.

Required field. Participation will not display if the school does not have a signed written affirmation on file.

2

The LEA must enter the Low Income Student Count.

If the school is participating, this field is required.

Displayed Data – Added Schools

School added: A flag identifying whether a non-attendance area school was added in the Nonprofit Private School Consultation data collection form.

Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages
Field Name Error Message Resolution

Not Field Name Specific

School: [School Name] cannot participate, the school does not have a signed written affirmation on file.

Open the form and re-save it.

Not Field Name Specific

School: [School Name] has a signed written affirmation on file. Participating is a required field.

Select Participating “Yes” or “No.”

Low Income Student Count

School: [School Name] is electing to participate. To participate, a low income student count must be entered.

If school participation is “Yes,” then a low income student count is required.

Low Income Student Count School: [School Name] The low income student count cannot be greater than the total school enrollment. The low income student count cannot be greater than the total school enrollment.
Not Field Name Specific Title I, Part A LEA Allocation and Reservations has been certified with data from this form. If a change was made that impacts school participation or low income student counts, then Title I, Part A LEA Allocation and Reservations must be saved and certified again. If data previously certified in Title I, Part A LEA Allocation and Reservations is affected by a change made in this form, then open Title I, Part A LEA Allocation and Reservations again, update as appropriate, re-save, then recertify when appropriate.
Not Field Name Specific Nonprofit Private School Consultation has been recertified. Title IV, Part A Nonprofit Private School Participation must be saved and certified again. Open this form and re-save it.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, January 14, 2021
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