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Instructions: 2018–19 Title I, Part D Subpart 2

Consolidated Application Winter Release data entry instructions for the year to date 2018–19 Title I, Part D Subpart 2 Expenditure and Closeout Report.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2018, through September 30, 2020, from the Title I, Part D Subpart 2 LEA allocation.

Guidance

Expenditures by the LEA may include administrative and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 in the California Department of Education (CDE) California School Accounting Manual (CSAM) located on the Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, on the Discover U.S. Government Information – CitationExternal link opens in new window or tab. web page.

CDE Program Staff Contact

Sherry Davis
Education Programs Consultant
Title I Policy, Program, and Support Office
sdavis@cde.ca.gov
916-445-4904

Displayed Data – Apportionment and Transfers

2018–19 Title I, Part D Subpart 2 LEA allocation: Source data from the Title I, Parts A and D web page.

2018–19 Title I, Part D Subpart 2 total apportionment issued: Source data from the CDE Title I, Parts A and D web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

2018–19 Total LEA allocation: The total apportionment issued amount plus the transferred-in amount.

Procedures
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. Enter an amount equal to or greater than zero.
Displayed Data – Total Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2018–19 Unspent funds: The total apportionment issued amount plus transferred-in amount minus the sum of all expenditure amounts.

Note: The CDE will invoice the LEA to return the unspent 2018-19 total LEA allocation.

Error Messages
Field Name Error Message Resolution
Employee Benefits Expenditure Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero.
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15% of the total apportionment issued amount. Expenditures will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the total apportionment issued amount plus transferred-in amount. Ensure the sum of all expenditures is not greater than the total apportionment issued amount plus transferred-in amount.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that expenditure amounts are appropriate.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, January 14, 2021
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