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Instructions-Title III EL Allocation & Reservation

Consolidated Application Winter Release data entry instructions for the 2020–21 Title III English Learner (EL) Local Educational Agency (LEA) Allocations and Reservations data collection form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III English learner (EL) student program and to report required reservations.

Guidance

An LEA may use no more than two percent of EL student subgrant for direct administrative costs (Title III, Section 3115[b]). An LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definitions, Instructions, and Procedures web page.
CDE Program Staff Contact

Caroline Takahashi
Staff Services Analyst
Language Policy and Leadership Office
ctakahashi@cde.ca.gov
916-323-5739

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Allocation and Transfers

2020–21 Title III EL student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Procedures - Repayment of Funds
Step Action Program Instructions
1 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Total Allocation

2020–21 Total allocation: The sum of the Title III EL student program allocation amount plus the transferred-in amount plus the repayment of funds amount.

Procedures - Reservations
Step Action Program Instructions
2 Enter a Professional Development Activities amount.

Required field. Enter an amount equal to or greater than zero. (Every Student Succeeds Act [ESSA] Section 3115[c][2])

3 Enter a Program and Other Authorized Activities amount. Required field. Enter an amount equal to or greater than zero. (ESSA sections 3115[d] and 3116[b][1])
4 Enter an English Proficiency and Academic Achievement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3116[b][2][A-B])
5 Enter a Parent, Family and Community Engagement amount. Required field. Enter an amount equal to or greater than zero. (ESSA Section 3115[b][3])
6 Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero. The amount entered cannot exceed 2% of the student program allocation amount plus transferred-in amount.

7 Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero. LEA can apply its approved indirect rate to the portion of the subgrant that is not reserved for direct administrative costs.

Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount cannot exceed 2% of the English learner student program allocation amount plus transferred-in amount.

Ensure that the direct administrative costs amount is appropriate.

Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced data collection form before or at the same time as this data collection form.
Total Allocation Reservations The total allocation reservations amount must equal the total allocation amount. Adjust reservation amounts, as needed, so that the two totals are equal.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Tuesday, February 15, 2022
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