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Instructions: Title III Immigrant LEA Allocations

Consolidated Application Winter Release data entry instructions for the 2020–21 Title III Immigrant Local Educational Agency (LEA) Allocations and Reservations data collection form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III immigrant student program, and to report required reservations.

Guidance

Recommended direct administration expenses for a fiscal year may not exceed two percent of such funds for the cost of administering the subgrant. LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definition, Instructions, and Procedures web page.
CDE Program Staff Contact

Caroline Takahashi
Staff Services Analyst
Language Policy and Leadership Office
ctakahashi@cde.ca.gov
916-323-5739

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Allocation and Transfers

2020–21 Title III immigrant student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.

Procedures - Repayment of Funds
Step Action Program Instructions
1 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Total Allocation

2020–21 Total allocation: The sum of the Title III immigrant student program allocation amount plus the transferred-in amount plus the repayment of funds amount.

Procedures - Reservations
Step Action Program Instructions
2
Enter an Authorized Activities amount. Required field. Enter an amount equal to or greater than zero.
3
Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero. The amount entered should not exceed 2% of the student program allocation amount plus transferred-in amount.

4
Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero. LEA can apply its restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs.

Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount, this may be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the direct administrative costs amount is appropriate.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency. Certify the referenced data collection form before or at the same time as this data collection form.
Total Allocation Reservations The total allocation reservations amount must equal the total allocation amount. Adjust reservation amounts, as needed, so that the two totals are equal.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Tuesday, February 15, 2022
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