2021–22 Title I, Part A School Student Counts
Consolidated Application Winter Release data entry instructions for the 2021–22 Title I, Part A School Student Counts data collection form.Data Collection Purpose
The purpose of the school student counts data collection form is to report low-income measurement, total student enrollment counts, and eligible low-income students ages 5–17 only counts. The information entered will be used to calculate eligibility and ranking for Title I, Part A school allocations.
Program Information
Total student enrollment and eligible low-income students ages 5–17 only counts will be pre-populated into this form with prior fiscal year (FY) data from the certified California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 submission. Please review the information in the following “Important Update” section regarding options available to an LEA for its within-LEA allocations (Title I, Part A School Allocations) in FY 2021−2022 and FY 2022−2023.
Important Update
The
U.S. Department of Education (ED) issued an updated Fact Sheet, titled: Successfully Implementing State-Administered Programs in the Elementary and Secondary Education Act of 1965 Without Complete National School Lunch Program Data from School Years 2020−21 and 2021−22, dated January 12, 2022
(PDF) web document.
The guidance primarily extends existing flexibilities, allowing districts to account for missing 2020−21 or 2021−22 National School Lunch Program (NSLP) data in many cases by using alternate options. To the extent that NSLP data from FY 2020−2021 and FY 2021−2022 are not available, the options available to an LEA for its within-LEA allocations in FY 2021−2022 and FY 2022−2023 include:
- Poverty data from other sources, including Medicaid or Temporary Assistance for Needy Families (TANF);
- The “best available” NSLP data, including data from the 2019−20 school year;
- Any NSLP data from a more recent school year that may be accessible, for example, direct certification data (please see ED guidance for when a multiplier can be used);
- A combination of the best available NSLP data from 2019−20, 2020−21, and 2021−22, or
- Data from a survey conducted by the State or district which replicates NSLP data.
Some form of this alternate data can be used to determine eligibility and allocations for Title I, Part A. The LEA may choose to manually enter the data in place of prior year data.
Important: Records must be maintained to verify any revisions made to pre-populated data.
School student enrollment should include the total number of children enrolled in each school listed.
If the grade levels of a school have changed, then the LEA County-District-School (CDS) coordinator must submit the update on the California Department of Education (CDE) Online Public Update for Schools (OPUS-CDS) web-based application. For additional OPUS-CDS instructions, please follow the link.For more information, please refer to the CDE Title I, Part A School Student Counts web page.
CDE Program Staff Contact
Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472
Procedures - Ranking and Funding Options
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Select a School Ranking Option. | Required field. Select the highest to lowest school ranking method: |
| 2 | Select a Low Income Measure from the dropdown list. | Required field. |
| 3 | Enter a Comment, if composite is the low income measure selected, to provide an explanation detailing how the student count is derived. | If the LEA selects a low income measure of composite, then this comment field will display and will be required. |
Displayed Data
School name, School code, Low grade offered, and High grade offered: Source data from the CDE CDS database, as reflected in the California School Directory web-based application.
Pre-populated Data
Student enrollment and Eligible low income students ages 5–17: These fields will be pre-populated with PRIOR year certified data from the CALPADS Fall 1 submission report. The pre-populated data can be edited in this data collection form. Once this data collection form is saved as a draft, the system will not pre-populate data again.
Procedures – Student Counts
| Step | Action | Program Instructions |
|---|---|---|
| 4 | Verify the Grade Span Group. | Required for all schools. Allowable values are 1, 2, or 3. LEA may accept or overwrite the pre-populated value. For additional information, please refer to the School Grade Span Group Assignment Guidance web page. |
| 5 | Verify the Student Enrollment count. | Required field. LEA may accept or overwrite a pre-populated count. |
| 6 | Enter the Eligible Low Income Students Ages 5-17 count. | Required field. LEA may accept or overwrite a pre-populated count. |
Optional Function
Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.
Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Grade Span Group | School: [School Name] must have a grade span group assigned. | Required field. Enter an allowable value. |
| Composite Comment | A low income measure of composite was selected. A comment must be entered providing an explanation how the LEA is determining its low income student count. | If low income measure of composite is selected, then a description comment is required. |
| Student Enrollment Count | School: [School Name] enrollment is equal to zero, this may be reviewed by CDE program staff to determine reasonableness. | Warning only. Enter a number equal to or greater than zero. |
| Eligible Low Income Students Ages 5-17 Count | School: [School Name] the eligible low income students ages 5-17 count cannot be greater than the student enrollment count. | Ensure that the data entered is correct. |
| Not field name specific | School: [School Name] is missing. A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. | A school level record is missing for this data collection form. This is most likely caused by an update in the CDS database. Open the form and resave it. |