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Title II, Part A FY Expenditure, 39 Months Form

Consolidated Application, Winter Release data entry instructions for the 2018–19 Title II, Part A Fiscal Year (FY) Expenditure Report, Closeout 39 Months data collection form.
Data Collection Purpose

This section is used to report the year-to-date expenditures and encumbrances for the Title II, Part A Educator Quality federal funding by activity. This expenditure reporting period is July 1, 2018 through June 30, 2021.

This data collection form will display if the local educational agency (LEA) applied for and received a Title II, Part A allocation.

Program Information

Each LEA that received Title II, Part A Educator Quality funding must complete this report. For further information on allowable uses of funds, please visit the United States Code External link opens in new window or tab. web page.

California Department of Education (CDE) Program Staff Contact
Fiscal Contact

Alice Ng
Associate Governmental Program Analyst
Division Support Office
ang@cde.ca.gov
916-323-4636

Program Contact

Lisa Fassett
Education Programs Consultant
Professional Learning Support and Monitoring Office
lfassett@cde.ca.gov
916-323-4963

Displayed Data – Allocation and Transfers

2018–19 Title II, Part A allocation: Source data from the CDE Title II, Part A web page.

2018–19 Title II, Part A total apportionment issued: Source data from the CDE Title II, Part A web page.

Transferred-in amount: Data displays as reported in the same fiscal year (FY) Federal Transferability data collection form.

Transferred-out amount: Data displays as reported in the same FY Federal Transferability data collection form.

2018–19 Total allocation: The total apportionment issued amount plus the transferred-in amount minus the transferred-out amount.

Procedures – Professional Development Expenditures
Step Action Program Instructions
1 Enter the expenditures for Professional Development for Teachers. Enter the expenditures, as applicable.
2 Enter the expenditures for Professional Development for Administrators. Enter the expenditures, as applicable.
3 Enter the expenditures for All Other Professional Development Expenditures.

Enter the expenditures, as applicable.

Procedures – Recruitment, Training, and Retention Expenditures
Step Action Program Instructions
4 Enter the expenditures for Recruitment Activities. Enter the expenditures, as applicable.
5 Enter the expenditures for Training Activities

Enter the expenditures, as applicable.

6 Enter the expenditures for Retention Activities.

Enter the expenditures, as applicable.

7 Enter the expenditures for All Other Recruitment, Training, and Retention Expenditures. Enter the expenditures, as applicable.
Procedures - Miscellaneous Expenditures
Step Action Program Instructions
8 Enter the expenditures for Class Size Reduction.

Enter the expenditures, as applicable.

9 Enter the expenditures for Administrative and Indirect Costs.

Enter the expenditures, as applicable.

10 Enter the funds used for Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation.

Enter the expenditures, as applicable. This field will only display if the LEA participated in Alternative Uses of Funds Authority Participation, per the applicable fiscal year Application for Funding.

11 Enter the expenditures for Equitable Services for Nonprofit Private Schools.

Enter the expenditures, as applicable. Equitable services expenditures for nonprofit private schools could be less than or equal to the equitable services allocation which must be spent during the year allocated.

12 Enter the expenditures for All Other Allowable Expenditures or Encumbrances.

Enter the expenditures, as applicable.

Displayed Data – Total Expenditures, Encumbrances, and Unspent Funds

Total expenditures and encumbrances: The sum of all expenditure and encumbrance amounts.

2018–19 Unspent funds: The total allocation amount minus the sum of all expenditures and encumbrances amount.

Note: The CDE will invoice the LEA to return the unspent 2018–19 total allocation.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15% of the total allocation amount. Obligations will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs amount is appropriate.
Total Expenditures Amount The total expenditures and encumbrances cannot be greater than the total allocation amount. Review the expenditures and encumbrances for accuracy and make necessary adjustments.
Total Expenditures Amount If the total allocation is greater than zero, then the total expenditures and encumbrances should be greater than zero. Warning only. Ensure that the expended amounts are correct.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, January 21, 2022
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