CARS News Flash #76

To:           Consolidated Application Subscription List, CARS LEA User Administrators and Authorized Representatives

From:       Consolidated Application and Reporting System (CARS) Support Staff

Date:        May 15, 2023

Subject:    Consolidated Application and Reporting System Update FLASH #76

2022–23 Winter Release

The targeted opening date for the data collection forms (forms) of the 2022–23 Consolidated Application and Reporting System (CARS) Winter Release is Friday, May 19, 2023. The submission deadline is 11:59pm on Friday, June 9, 2023, and the forms will close at 11:59pm on Friday, June 30, 2023.Forms will not be reopened after their close date.

Below, in the Winter Release Forms with Changes section, are the forms included in the release that have changes, and a summary of those changes is provided. If you have any questions concerning a form change, then you may reach out to the form contact noted in the summary of changes. A complete list of the forms included in the Winter Release can be found on the California Department of Education (CDE) CARS Data Collection Release Schedule web page.

If you have difficulty logging into, need other technical assistance with, or have questions about, CARS, then you may contact our office by email at conappsupport@cde.ca.gov or by telephone at 916-319-0297.

2023–24 Spring Release

The 2023–24 Spring Release is targeted to open the first week of July, 2023.

Winter Release Forms with Changes

Below is a list of each form with changes, a brief summation of the change, and the CDE program staff to contact if you have questions.

2019–20 Title I, Part A LEA Closeout Report, 39 Months

Form contact:  Rina DeRose, rderose@cde.ca.gov, 916-323-0472

• This special form at 39 Months is the closeout reporting period for 2019–20.

2019–20 Title II, Part A Fiscal Year Expenditure Report, Closeout 39 Months

Form contacts:  Alice Ng (Fiscal), ang@cde.ca.gov, 916-323-4636; and Lisa Fassett (Program) lfassett@cde.ca.gov, 916-323-4963

• This special form at 39 Months is the closeout reporting period for 2019–20.
• Expenditure categories have been updated; some have been removed, some have been added, and some formerly collected dollar amounts are now Yes/No values.
• Data entry into each expenditure category is required; no expenditure category may be left blank.
• Expenditure categories collecting dollar amounts must have a minimum value of zero.

2019–20 Title III English Leaner YTD Expenditure Report, Closeout 39 Months

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• This special form at 39 Months is the closeout reporting period for 2019–20.

2019–20 Title III Immigrant YTD Expenditure Report, Closeout 39 Months

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• This special form at 39 Months is the closeout reporting period for 2019–20.

2019–20 Title IV, Part A LEA Closeout Report

Form contact:  Kevin Donnelly, TitleIV@cde.ca.gov, 916-319-0942

• New form to report final expenditures and calculate unspent funds.

2019–20 Title V, Part B Subpart 2 RLIS LEA Closeout Report

Form contact:  Patricia Ramirez, REAP@cde.ca.gov, 916-319-0787

• New form to report final expenditures and calculate unspent funds.

2020–21 Title I, Part A LEA Closeout Report

Form contact:  Rina DeRose, rderose@cde.ca.gov, 916-323-0472

• Invoicing after the 27^th month of the grant period is reinstated.

2020–21 Title II, Part A Fiscal Year Expenditure Report, Closeout 27 Months

Form contacts:  Alice Ng (Fiscal), ang@cde.ca.gov, 916-323-4636; and Lisa Fassett (Program), lfassett@cde.ca.gov, 916-323-4963

• Invoicing after the 27^th month of the grant period is reinstated.
• Expenditure categories have been updated; some have been removed, some have been added, and some formerly collected dollar amounts are now Yes/No values.
• Data entry into each expenditure category is required; no expenditure category may be left blank.
• Expenditure categories collecting dollar amounts must have a minimum value of zero.

2020–21 Title III English Learner YTD Expenditure Report, Closeout 27 Months

Form Contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Invoicing after the 27^th month of the grant period is reinstated.

2020–21 Title III Immigrant YTD Expenditure Report, Closeout 27 Months

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Invoicing after the 27^th month of the grant period is reinstated.

2020–21 Title IV, Part A LEA Closeout Report

Form contact:  Kevin Donnelly, TitleIV@cde.ca.gov, 916-319-0942

• New form to report final expenditures and calculate unspent funds.

2020–21 Title V, Part B Subpart 2 RLIS LEA Closeout Report

Form contact:  Patricia Ramirez, REAP@cde.ca.gov, 916-319-0787

• New form to report final expenditures and calculate unspent funds.

2021–22 Title I, Part A LEA Carryover

Form contact:  Rina DeRose, rderose@cde.ca.gov, 916-323-0472

• The three-year waiver requirement function has been reinstated.

2021–22 Title IV, Part A LEA Use of Funds and Carryover

Form contact:  Kevin Donnelly, TitleIV@cde.ca.gov, 916-319-0942

• Expenditure amounts saved in this form that are more or less than what will be allowable for final reporting in the future Closeout form will be flagged by an informational note.

2021–22 Title V, Part B Subpart 2 RLIS LEA Use of Funds and Carryover

Form contact:  Patricia Ramirez, REAP@cde.ca.gov, 916-319-0787

• Form was previously titled Title V, Part B Subpart 2 RLIS Use of Funds Report and collected only Yes/No values for expenditure categories.
• Form has been updated to display, collect, and calculate Title V RLIS available funds, to collect dollar amounts by expenditure category, and to calculate unspent carryover.
• Data entry into each expenditure category is required with a minimum value of zero.

2022–23 Title I, Part A LEA Allocation and Reservations

Form contact:  Sylvia Hanna, shanna@cde.ca.gov, 916-319-0948; and Rina DeRose, rderose@cde.ca.gov, 916-323-0472

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.
• Manually entered transferred funds data are included in the calculations for acceptable parent and family engagement amounts, when they are required.
• Prepopulated displayed parent and family engagement amount, when applicable, will round up, only, to the nearest dollar.
• Prepopulated editable school parent and family engagement amount, when applicable, will round up, only, to the nearest dollar.
• Prepopulated editable LEA parent and family engagement amount, when applicable, will round up, only, to the nearest dollar.

2022–23 Title I, Part A Notification of Authorization of Schoolwide Program

Form contact:  Rina DeRose, rderose@cde.ca.gov, 916-323-0472

• Low income percent entered into form must include decimal to the hundredths place.
• School Improvement Grant (SIG) element and related validation rules have been removed.

2022–23 Title I, Part D Subpart 2 LEA Allocations and Reservations

Form contact:  Sherry Davis, sdavis@cde.ca.gov, 916-445-4904

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.

2022–23 Title II, Part A LEA Allocations

Form contacts:  Alice Ng (Fiscal), ang@cde.ca.gov, 916-323-4636; and Lisa Fassett (Program), lfassett@cde.ca.gov, 916-323-4963

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.
• Repayment of funds element has been removed.
• Data entry into each expenditure category is required with a minimum value of zero.

2022–23 Title III English Learner LEA Allocations and Reservations

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.

2022–23 Title III English Learner YTD Expenditure Report, 6 Months

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.

2022–23 Title III Immigrant LEA Allocations and Reservations

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.

2022–23 Title III Immigrant YTD Expenditure Report, 6 Months

Form contact:  Geoffrey Ndirangu, gndirang@cde.ca.gov, 916-323-5831

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.

2022–23 Title IV, Part A Nonprofit Private School Participation

Form contact:  Kevin Donnelly, TitleIV@cde.ca.gov, 916-319-0942

• A Yes/No value for participation must be selected.

2022–23 Title IV, Part A LEA Allocations

Form contact:  Kevin Donnelly, TitleIV@cde.ca.gov, 916-319-0942

• Transferred funds data are no longer prepopulated; they must be manually entered with a minimum value of zero.
• Data entry into each expenditure category is required with a minimum value of zero.

Additional Information

Additional resources, including links to CARS, CAS, a User Guide, and a Navigating CARS webinar, which is an introduction to the system for new LEA users, are available on the CDE CARS web page. The Navigating CARS webinar covers how to maneuver within the web application, reviews the function of each tab, provides examples of forms, and offers additional information about how CARS operates.

Anyone may send a blank email to join-consolidated-application@mlist.cde.ca.gov to be added to the ConApp email listserv. Listserv members receive many, but not necessarily all, messages sent from our office.

Sincerely,
ConApp/CARS Support Desk
conappsupport@cde.ca.gov
916-319-0297