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Ltr1-15: First Quarter Lottery

California Department of Education
Official Letter
California Department of Education
Official Letter
January 8, 2016

Dear County Office of Education Chief Business Officials:

2015–16 FIRST QUARTER LOTTERY APPORTIONMENT

The State Controller’s Office (SCO) distributed the 2015–16 first quarter lottery apportionment on January 8, 2016. The total apportioned to county offices of education, school districts, and charter schools is $266,254,192.81 or $42.78 ($42.778384215) per unit of average daily attendance (ADA) for the unrestricted lottery apportionment. The first quarter payment also includes prior-year adjustments due to the recalculation of 2013–14 and 2014–15 lottery apportionments based on actual ADA reports. This first quarter payment does not include an adjustment for final lottery revenue totals; this adjustment will be made in the second quarter payment.

To view a copy of the Master Register that lists the ADA, apportionment, adjustments, and net amount actually paid (Remittance Advice) to each county office, school district, charter school, and community college district on a quarterly and year-to-date basis, visit the SCO’s Web site at https://www.sco.ca.gov/ard_payments_lottery.html. The Master Register lists the following information:

  • Average Daily Attendance: The ADA is the actual annual ADA reported for the 2014–15 fiscal year times the statewide average excused absence factor of 1.04446. Pursuant to Government Code Section 8880.5(a)(2) for fiscal years 2008–09 through 2014–15, the ADA used for purposes of calculating lottery included the ADA for classes for adults and regional occupational centers and programs reported for the 2007–08 fiscal year. Beginning in 2015–16, the adult and regional occupational centers and programs ADA is no longer included for the purpose of calculating lottery funding. The 2014–15 ADA, excluding adults and regional occupational centers and programs ADA, is the basis for the 2015–16 first quarter apportionment. The Master Register lists charter school ADA separately from the chartering agency.
  • Apportioned Amount: The amount apportioned for the first quarter of 2015–16 consists of unrestricted (non-Proposition 20) lottery funding only. The SCO will distribute 2015–16 Proposition 20 funding when the total statewide lottery revenue for education has exceeded a specified level (typically not until the third or fourth quarter apportionment).
  • ADA Adjustment Amount: The SCO allocates lottery funding based upon prior year annual ADA until the actual annual ADA is available for the current year. Every December, the SCO recalculates lottery funding for the prior two fiscal years according to actual annual ADA (adjusted by the factor of 1.04446) and funding rates per ADA, which change along with statewide ADA totals.

    To compute a local educational agency’s (LEA’s) 2014–15 ADA adjustment amount:

    1. Multiply the LEA’s 2013–14 annual ADA (as listed on the 2014–15 fourth quarter master register and adjusted for ADA for adults and regional occupational centers and programs and by 1.04446) by the old 2014–15 rates of $129.686602343 for the unrestricted lottery apportionment and $36.347887413 for the Proposition 20 apportionment. This total is the amount apportioned during the 2014–15 fiscal year.

    2. Multiply the LEA’s 2014–15 annual ADA (adjusted for ADA for adults and regional occupational centers and programs and by 1.04446) by the new 2014–15 rates of $129.254281768 for the unrestricted lottery apportionment and $36.302422238 for the Proposition 20 apportionment. This total is the amount that the LEA should have received for the 2014–15 fiscal year (prior to any lottery revenue adjustments).

    3. The difference between the two calculations is the ADA adjustment amount for the 2014–15 fiscal year.

    To compute a LEA’s 2013–14 ADA adjustment amount:

    1. Multiply the LEA’s 2013–14 annual ADA as listed on the 2014–15 fourth quarter master register (adjusted for ADA for adults and regional occupational centers and programs and by 1.04446) by the old 2013–14 rates of $127.515204343 for the unrestricted lottery apportionment and $34.023850888 for the Proposition 20 apportionment. This total is the amount apportioned for the 2013–14 fiscal year.

    2. Multiply the LEA’s revised (if no revision, use the same ADA as above) 2013–14 annual ADA (adjusted by 1.04446) by the new 2013–14 rates of $127.511912118 for the unrestricted lottery apportionment and $34.022903453 for the Proposition 20 apportionment. This total is the amount that the LEA should have received for the 2013–14 fiscal year.

    3. The difference between the two calculations is the ADA adjustment amount for the 2013–14 fiscal year.

  • Accounts Receivable Balance: This amount represents the balance of any accounts receivable due to the State from a LEA.
  • Paid Amount: This total reflects the actual amount paid by the SCO, including the first quarter apportionment and any prior year adjustments.
  • Non-Proposition 20: The use of non-Proposition 20 lottery funds is unrestricted. However, pursuant to Government Code Section 8880.5, LEAs must use this lottery funding exclusively for the education of pupils and may not use this revenue for the acquisition of real property, construction of facilities, financing of research, or other non-instructional purposes.
  • Proposition 20: Proposition 20 lottery funding is restricted for the purchase of instructional materials. California Education Code Section 60010 defines instructional materials.

The California Department of Education requests that county superintendents of schools inform LEAs immediately of this apportionment. If you have any questions regarding the lottery apportionment, please contact Stel Cordano, Consultant, by phone at 916-327-0378 or by e-mail at scordano@cde.ca.gov. [Note: the preceding contact information is no longer valid and has been replaced by Janet Finley, Fiscal Consultant, Categorical Allocations and Management Assistance Office, by phone at 916-323-5091 or by e-mail at JFinley@cde.ca.gov.].

Sincerely,

 

Peter Foggiato, Director
School Fiscal Services Division

Last Reviewed: Tuesday, September 17, 2019

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