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Frequently Asked Questions: Dual Enrollment

Frequently Asked Questions (FAQs) about the instructional time and attendance accounting requirements for dual enrollment.
  1. Is a community college instructor, teaching a course at the partnering high school campus, required to be a certificated employee of the school district or charter school in order for it to claim attendance for the purpose of apportionment? (New 01-Sept-2021)

    Pursuant to Education Code (EC) sections 46300(a) and 47612.5(e), students are required to be under the immediate supervision and control of a certificated employee of the school district or charter school and engaged in educational activities that are required of them to generate attendance for the purpose of funding. To the extent that the students are taught by a community college instructor who is not a certificated employee of the school district or charter school, students must also be under the immediate supervision and control of a certificated employee of the school district or charter school and engaged in educational activities required of them in order to generate attendance for the purpose of funding.

  2. If a college instructor is teaching a college course on a high school campus as part of a College and Career Access Pathway (CCAP) partnership agreement and the college is claiming FTES, does the instructor need to be a certificated employee of the school district or charter school? (New 01-Sept-2021)

    No. If the school district or charter school is not claiming attendance for the purpose of school district apportionment, for students participating in the college class, and if the school district or charter school is not including the time spent in the college class as instructional time, then the college instructor does not need to be a certificated employee of the school district or charter school in order to teach that class.

  3. Is there a situation where a community college course can be offered during a high school day where both the high school counts the course toward annual and daily minutes and the community college receives apportionment? (New 01-Sept-2021)

    No. Pursuant to Education Code (EC) Section 76004(r), “a district shall not receive a state allowance or apportionment for an instructional activity for which the partnering district has been, or shall be, paid an allowance or apportionment.”

    For information on community college requirements to generate funding please contact the Intersegmental Support Unit at the California Community College Chancellor’s Office at 916-322-1440.

  4. Is a dually enrolled school district student required to be scheduled for a minimum instructional day in order to generate attendance for the purpose of apportionment funding? (New 01-Sept-2021)

    Yes. Education Code (EC) sections 46146 and 46146.5 specify minimum day requirements for dually enrolled students. The minimum day requirements for students dually enrolled in a school district and on a part time basis in a California State University (CSU), University of California (UC), or community college setting are as follows:

    • Grades 11 and 12 Enrollment in CSU or UC where not Enrolled in an Early College High Schools (ECHS) and Middle College High Schools (MCHS)
      For students in grades 11 and 12 that are not enrolled in an ECHS or MCHS but are enrolled part time in classes of a California State University or a University of California, the minimum day per EC Section 46146(a) is 180 minutes. Per EC Section 46146(c), students that are scheduled for 180 minutes generate three-quarters of an average daily attendance (ADA).
    • Grades 9-12 Enrollment in Community College where not Enrolled in an ECHS or MCHS
      For students in grades 9-12 that are not enrolled in an ECHS or MCHS but are enrolled as special part time students at a community college, under EC sections 48800 et seq, the minimum day per EC Section 46146(b) is 180 minutes. Per EC Section 46146(c), students that are scheduled for 180 minutes generate a maximum three-quarters of an ADA.
    • Enrollment in Grades 11 and 12 non-charter ECHS or non- charter MCHS and Enrolled in CSU or UC
      For students in grades 11 and 12 that are enrolled in a non-charter ECHS or non-charter MCHS and are enrolled part time in courses of a California State University or a University of California, the minimum day is 180 minutes (EC Section 46146.5(a)). Students, that are scheduled for at least 180 minutes of instructional time that meets statutory instructional time requirements, generate a maximum of one full ADA.

    In addition, EC Section 46160 specifies that the governing board of a school district that maintains an ECHS or MCHS may schedule classes in these schools so that students dually enrolled part time in courses of a community college, California State University, or University of California and a non-charter ECHS or non-charter MCHS attend classes at the non-charter ECHS or non-charter MCHS for at least 900 instructional minutes during any five-schoolday period or 1,800 instructional minutes during any 10-schoolday period.

    • Enrollment in a non-charter ECHS or non-charter MCHS and Community College
      For students that are enrolled in a non-charter ECHS or non-charter MCHS and are enrolled as special part time students at a community college, under EC sections 48800 et seq, the minimum day, per EC section 46146.5(b), is 180 minutes. Non-charter ECHS or non-charter MCHS students that are dually enrolled in a community college and scheduled for at least 180 minutes of instruction that meets the statutory instructional time requirements, generate a maximum of one full ADA.

    In addition, EC Section 46160 specifies that the governing board of a school district that maintains an ECHS or MCHS may schedule classes in these schools so that students dually enrolled part time in courses of a community college, California State University, or University of California and a non-charter ECHS or non-charter MCHS attend classes at the non-charter ECHS or non-charter MCHS for at least 900 instructional minutes during any five-schoolday period.

    • Enrollment in non-charter ECHS or non-charter MCHS where not enrolled in CSU, UC or Community College
      For students enrolled in a non-charter ECHS or non-charter MCHS that are not enrolled part time in courses of a California State University or University of California or as special part time students at a community college, the required minimum day is 240 minutes.
  5. Are there any classroom-based scheduling requirements for a student dually enrolled at a charter school and a California State University (CSU), University of California (UC), or community college? (New 01-Sept-2021)

    Yes. Education Code (EC) Section 46146.5(d) specifies classroom-based scheduling requirements for students dually enrolled in a charter Early College High Schools (ECHS) or a charter Middle College High Schools (MCHS) and on a part time basis in a CSU, UC, or community college setting. EC Section 76004(s)(2) specifies classroom-based scheduling requirements for students enrolled in a charter high school that is not an ECHS or not a MCHS and a community college per a College and Career Access Pathway (CCAP) partnership agreement. The requirements are as follows:

    • Enrollment in Grades 11 and 12 charter ECHS or charter MCHS and Enrolled in CSU or UC
      In order to claim classroom based attendance for 11th and 12th grade students that are enrolled in a charter ECHS or charter MCHS and are enrolled part time in courses of a California State University or a University of California, at least 80 percent of the instructional time offered by the charter school must be offered at the schoolsite and the charter school must require students to attend at least 50 percent of the minimum instructional time offered at the schoolsite in order to generate average daily attendance (ADA) for the purpose of funding (EC Section 46146.5(d)).
    • Enrolled in a charter ECHS or charter MCHS and Enrolled in Community College
      In order to claim classroom-based attendance for students that are enrolled in a charter ECHS or charter MCHS and are enrolled as special part time students at a community college, and will receive academic credit upon completion, at least 80 percent of the instructional time offered by the charter school must be offered at the schoolsite and the charter school must require students to attend at least 50 percent of the minimum instructional time offered at the schoolsite in order to generate ADA for the purpose of funding (EC Section 46146.5(e)).
    • Enrollment in a charter ECHS or charter MCHS and not Enrolled in CSU, UC or Community College
      In order to claim classroom based attendance for students that are enrolled in a charter ECHS or charter MCHS and not enrolled in courses of a California State University, a University of California, or as special part time students at a community college under EC sections 48800, et seq, at least 80 percent of the instructional time offered by the charter school must be offered at the schoolsite and the charter school must require students to attend at least 67 percent of the minimum instructional time offered at the schoolsite in order to generate ADA for the purpose of funding (EC Section 46146.5(f)).
    • Enrollment in Charter School with a CCAP partnership agreement and enrolled in a Community College
      In order to claim classroom-based attendance for students that are enrolled in a charter school that is part of a CCAP partnership agreement under EC Section 76004, and enrolled as special part time students at a community college and will receive academic credit upon satisfactory completion of enrolled courses, at least 80 percent of the instructional time offered by the charter school must be offered at the schoolsite and the charter school must require students to attend at least 50 percent of the minimum instructional time required to be offered pursuant to EC Section 47612.5(a)(1) in order to generate ADA for the purpose of funding (EC Section 76004(s)(2)).
    • Enrollment in charter school with a CCAP partnership agreement and not enrolled in a Community College
      In order to claim classroom-based attendance for students that are enrolled in a charter school that is part of a CCAP partnership agreement under EC Section 76004, and not enrolled as special part time students at a community college, at least 80 percent of the instructional time offered by the charter school must be offered at the schoolsite in order to generate ADA for the purpose of funding (EC Section 76004(s)(2)).
  6. If a college course is offered on a school district's high school campus during the normal school day, namely during a class period, and the college course is not being counted towards instructional minutes; would that comply with the Education Code? (New 01-Sept-2021)

    Regardless of the number of courses offered, pupils must be scheduled for at least a minimum day in courses that meet K-12 instructional time requirements. California law places some funding restrictions on community colleges offering classes to high school students.

    With regard to how these restrictions apply to community colleges offering courses on ECHS or MCHS campuses, please contact the Intersegmental Support Unit at the California Community College Chancellor’s Office at 916-322-1440.

  7. Can an Early College High Schools (ECHS) or a Middle College High Schools (MCHS) within a district use the average of two instructional days to meet the 180 minutes of daily instruction? (New 01-Sept-2021)

    No. ECHS or MCHS cannot use the two-day averaging authorized by Education Code (EC) Section 46142. The statute permitting two-day averaging establishes two day averaging to meet a 240-minute minimum day with 180-minutes being the absolute minimum number of minutes that can be offered in a given day.

    While ECHS or MCHS cannot use two day averaging as authorized by EC Section 46142, EC Section 46160 specifies that the governing board of a school district that maintains an ECHS or MCHS may schedule classes in these schools so that students dually enrolled part time in courses of a community college, California State University, or University of California and a non-charter ECHS or non-charter MCHS attend classes at the non-charter ECHS or non-charter MCHS for at least 900 instructional minutes during any five-schoolday period or 1,800 instructional minutes during any 10-schoolday period.

  8. Do passing period minutes count toward the 180-minutes total? (New 01-Sept-2021)

    It depends. A reasonable amount of time, not to exceed 10 minutes, to walk from one K-12 class to another K-12 class can be included in instructional time. Time to walk from one K-12 class to a community college class or from a community college class to a K-12 class cannot be included in instructional time.

  9. My school district is partnering with a community college to offer college classes to high school students. The college courses are not being included in the school district’s instructional time requirements and attendance. Also, the program is distinct from independent study programs and/or correspondence courses. The college instructor provides all of the instruction and provides the grades for each student. The staff member at the high school who enters the grade of each student in the high school database does not hold a teaching credential. Is the school staff member entering the grades required to hold a teaching credential? (New 01-Sept-2021)

    Because the college courses are not being included in the district’s instructional time requirements and attendance in them is not being used for K-12 apportionment, and because the program described is distinct from independent study programs and/or correspondence courses, there does not appear to be any applicable requirement that the staff member entering the grades hold a teaching credential.

  10. How should school districts or charter schools address calendar differences between community colleges and school districts or charter schools? (New 01-Sept-2021)

    The alignment of school calendars between school districts or charter schools and community colleges offering dual enrollment programs includingEarly College High Schools (ECHS) and Middle College High Schools (MCHS) is the responsibility of the school districts or charter schools and community colleges entering into dual enrollment arrangements. The local governing boards of school districts or charter schools set school calendars. In preparing school calendars, local governing boards and school districts or charter schools should keep the following instructional time requirements in mind:

    • The school calendar should be set within the July 1-June 30 school year.
    • School districts must offer at least 180 instructional days per year. Failure to offer 180 instructional days carries a fiscal penalty (Education Code (EC) sections 46200 and 46208).
    • Charter schools must offer at least 175 instructional days per year. Charter schools that do not offer at least 175 days of instruction will have their LCFF apportionment reduced accordingly (5 CCR § 11960).
    • School districts and charter schools must offer 64,800 instructional minutes each year to students in grades 9-12. Not offering the required instructional minutes carries a fiscal penalty (EC sections 46201, 46207, and 47612.5).
    • School districts must schedule students for at least the minimum statutory day, each day.
    • Charter schools must schedule students in accordance with classroom-based or nonclassroom-based requirements.
    • No track within a multitrack charter school shall have less than 55 percent of its school days before April 15.
    • If students aren’t scheduled appropriately, ADA and/or instructional time can be lost.
  11. Do Early College High Schools (ECHS) or Middle College High Schools (MCHS) have annual instructional day and minute requirements? (New 01-Sept-2021)

    Yes. ECHS or MCHS operated by school districts must offer at least 180 days of instruction per year. All students in grades 9-12 must be offered at least 64,800 instructional minutes each year. Charter ECHS or Charter MCHS must offer students at least 175 instructional days. Similar to school districts, all 9-12 grade students in ECHS or MCHS must be offered at least 64,800 instructional minutes per year.

 

Questions:   Principal Apportionment Section | attendanceaccounting@cde.ca.gov | 916-324-4541
Last Reviewed: Thursday, September 2, 2021
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