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Ltr1-16: Title III, LEP

California Department of Education
Official Letter
California Department of Education
Official Letter
September 2, 2016

Dear County Superintendents of Schools:


This apportionment, in the amount of $1,353,432, is made from federal funds provided to the state under Title III of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the Every Student Succeeds Act (ESSA) (Public Law 114-95). Title III, English Learners funds are apportioned to local educational agencies (LEAs) for supplementary programs and services to English Learner students.

The amount paid to each LEA in this apportionment was determined based on information reported by the LEA in the Cash Management Data Collection (CMDC) system. The federal cash management threshold was then applied to the information that LEAs reported in July 2016. As such, each LEA’s payment is equal to 25 percent of its Title III, English Learners allocation minus the reported cash balance as of July 31, 2016, subject to a maximum payment equal to 25 percent of the unpaid allocation amount. The California Department of Education (CDE) implemented the CMDC for Title III in order to reduce the time elapsing between the receipt and disbursement of federal funds, pursuant to the cash management requirements under federal statute and regulations. More details on the CMDC are posted at

This apportionment reflects the first payment of the 2016–17 preliminary allocation to LEAs that applied for Title III, English Learners on the 2016–17 Consolidated Application Reporting System, and that had an approved State Board of Education LEA Plan as of July 2016. The LEA entitlements are equal to the number of English Learner students reported on the Fall 2015 CALPADS multiplied by a rate of $93.37.  Allocation amounts have been adjusted for LEAs that failed to meet the federal maintenance of effort requirement applicable to 2016–17 funding and did not receive an approved federal waiver, pursuant to Section 9521 of the ESEA and Title 34 of the Code of Federal Regulations (CFR), Part 299, Subpart D, Section 299.5. Amounts paid in this apportionment are listed on the schedule of apportionment posted on the CDE Categorical Programs Web page at

The LEAs have the option to consolidate and use Title III, English Learners funds with other federal, state, and local funds for schoolwide programs pursuant to Section 1114 of the ESEA and Title 34 of the CFR, Part 200, Subpart A, sections 200.25 through 200.29. Additional information such as program purposes, eligibility of schools, core elements, components, and benefits of a schoolwide program, is posted on the CDE Schoolwide Programs Web page at

The United States Department of Education (ED) grant award number for this funding is S365A150005. The Catalog of Federal Domestic Assistance subprogram number is 84.365A (English Language Acquisition Grants). The funding is appropriated in Schedule (3) of Item 6100-125-0890 of the Budget Act of 2016 (Chapter 23, Statutes of 2016). The California sub-allocation (pass-through) number is PCA 14346.

This grant award is subject to the provisions of Title III, Part A and Title IX, of the ESEA, as applicable, and the General Education Provisions Act. This grant is also subject to the General Provisions in 34 CFR, Part 299, and the Education Department General Administrative Regulations in 34 CFR, parts 76, 77, 81, 82, and 85, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR, Part 200.

An LEA whose LEA plan is approved after the start of fiscal year 2016–17 may charge to this program only those costs incurred subsequent to substantial approval of the plan by the State Board of Education. Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, any funds that are not obligated at the end of the federal funding period, July 1, 2016, through September 30, 2017, shall remain available for obligation for an additional period of 12 months, through September 30, 2018.

Title 2 of the CFR, Section 200.305(b)(9), states that interest earned amounts up to $500 per year may be retained by the non-Federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually. LEAs should forward interest payments for remittance to the ED to:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA 95851

To ensure proper posting of payments, please include the program’s PCA number (PCA 14346) and identify the payment as “Federal Interest Returned.”

Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 4203, ESSA: Title III, English Learner Education Program, and Revenue Object Code 8290, All Other Federal Revenue.

The county superintendents were notified of this apportionment by e-mail which was sent to their CDEfisc e-mail addresses. The CDE requested that the e-mail be forwarded to all school districts and charter schools in the county, and included the links to this letter and the apportionment schedule which were posted on the CDE Web page at

If you have any questions regarding the program, please contact Patty Stevens, Associate Governmental Program Analyst, Language Policy and Leadership Office, by phone at 916-323-5838 or by e-mail at If you have any questions regarding this apportionment or the payment process, please contact Leslie Sharp, Fiscal Consultant, Categorical Allocations and Management Assistance Unit, by phone at 916-323-4977 or by e‑mail at [Note: The proceeding information is no longer valid. Please contact the Categorical Allocations and Audit Resolution Office at].



Peter Foggiato, Director
School Fiscal Services Division

Last Reviewed: Wednesday, June 15, 2022
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