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CDEfisc E-mail Message of January 10, 2014

CDEfisc message of January 10, 2014 to County Offices of Education providing information about the Proposition 39 - California Clean Energy Jobs Act for fiscal year 2013-14.

Subject: 2013–14 Proposition 39 – California Clean Energy Jobs Act, Guidelines and Application for Energy Planning Funds available, and Updated Information for Previous Applicants

Please forward this e-mail to school districts and charter schools in your county.

The California Energy Commission (Energy Commission) has released the Proposition 39 Program Implementation Guidelines (Guidelines), which are available on the Energy Commission Web page at These guidelines include information on how local educational agencies (LEAs) will submit energy project expenditure plans to the Energy Commission for approval and how the California Department of Education (CDE) will disburse the funds.

LEAs are able to request Energy Planning Funds by submitting the application available on this Web page LEAs should verify their eligibility by reviewing the Guidelines referenced above. LEAs with 2013–14 award allocations of $433,000 or less may request up to 100 percent of their first year award, with a maximum of $130,000. Although LEAs with 1,000 average daily attendance (ADA) or less that requested by August 1, 2013, to receive two years of funding in the current year have 2013–14 award allocations under the $433,000 limit, they can only request up to one-half of their first year award for planning activities. LEAs with 2013–14 award allocations greater than $433,000 may request up to 30 percent of their first year award. (Please note the previous $1,000,000 cap for these LEAs has been removed with the Guidelines.) The application for Energy Planning Funds is due by January 31, 2014.

The schedule of award allocations for eligible LEAs is available on the CDE Web page at under Funding, Fiscal Year 2013–14, Proposition 39 – 2013 Funding Results – Entitlements, Apportionments, and Letters.

LEAs that have already requested by November 1, 2013, the maximum available for energy planning funds do not have additional funds available for energy planning activities. The one exception is for those LEAs previously capped at $1,000,000 for energy planning funds. Those LEAs will have available to request during this current application period the difference between 30 percent of their first year award and the amount previously requested for energy planning activities. In addition, as the Guidelines have been revised to provide greater flexibility when spending energy planning funds, all LEAs will be allowed to adhere to these Guidelines. A summary of changes is noted below:

Topic Old Guideline New Guideline Page #
Energy Planning Funds Reservation Option

Funding limits for specific energy planning activities:

• 85% of planning funds may be used for screening and energy audits

• 15% for Proposition 39 program assistance

Removed all percentages from planning funding

Also, added two new categories:

• Energy Manager
• Energy-Related Training

LEAs may now use their planning funds as they choose from the four approved activity categories:

1) Energy Audit/Energy Surveys/Data Analytics
2) Prop.39 Program Assistance
3) Energy Manager
4) Energy-Related Training
Energy Planning Funds Reservation Option Draft Guidelines capped LEAs with large awards to 30% of their first year award (up to $1,000,000) for planning. Removed the $1,000,000 cap for LEAs receiving large awards. The 30% cap still remains.
Background Information

Proposition 39, a voter approved initiative at the November 2012 statewide general election, provides for annual transfers from the General Fund to the Clean Energy Job Creation Fund for a period of five years, 2013–14 through 2017–18. The 2013–14 Budget Act appropriated $381,000,000 to K–12 LEAs with 85 percent of the appropriation to be allocated based on 2012–13 ADA and 15 percent based on 2012–13 eligibility for free and reduced-price meals (FRPM). Proposition 39 funds will be provided to LEAs to improve energy efficiency and create clean energy jobs.

For more fiscal related information, please refer to the CDE Web page at If you have additional fiscal questions, please contact the CDE by phone at 916-324-4533 or by e-mail at If you have questions on the Proposition 39 Guidelines, please contact the Energy Commission by phone at 855-380-8722 or by e-mail at
Questions:   Categorical Allocations and Management Assistance Unit | | 916-327-0538
Last Reviewed: Thursday, March 2, 2017
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