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Ltr1-10: Pupil Transportation

California Department of Education
Official Letter
California Department of Education
Official Letter

November 1, 2010

Dear County Superintendents of Schools:


This apportionment, in the amount of $479,085,459, is made from funds provided by Schedule (1) of Item 6110-111-0001 of the Budget Act of 2010 (Chapter 712, Statutes of 2010). This apportionment certifies local educational agencies’ (LEAs) estimated 2010-11 entitlements for Pupil Transportation.

Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 7230, Transportation: Home to School, or Resource Code 7240, Transportation: Special Education (SD/OI), and Revenue Object Code 8311, Other State Apportionments-Current Year, for both home-to-school and special education transportation.  For prior-year adjustments, use Revenue Object Code 8319, Other State Apportionments-Prior Year.

Beginning in fiscal year 2010-11, letters of apportionment from the California Department of Education’s (CDE) School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contained a link to the CDE Categorical Programs Web page at where, under the program name, the letter and schedule for this apportionment are posted.

Pursuant to the provisions of California Education Code (EC) Section 14041, payments for the Special Purpose Apportionment (which consists solely of Pupil Transportation funds) are to be made in twelve installments beginning in July and ending in June. Under the new “5-5-9” schedule, five percent of the annual entitlement is to be allocated in each of July and August and nine percent in each month thereafter through the following June. The November 2010 warrant for each LEA will consist of the July through November payments and will equal 37 percent of each LEA’s estimated entitlement to funds provided by the Budget Act of 2010. Thereafter, LEAs will receive a payment equal to 9 percent of their annual entitlements in December through June 2010.

Calculation of Estimated Entitlements

With this apportionment, funds are advanced based on the calculation of estimated Home-to-School Transportation and estimated Special Education Transportation entitlements for 2010-11. Estimated entitlements were calculated based on actual 2009-10 entitlements which were adjusted to reflect reorganizations that were effective as of July 1, 2010, notifications of transfers and terminations of service that were submitted prior to
August 1, 2010, revised 2008-09 expenditure data that were submitted after the final certification of 2009-10 entitlements, and a 19.81 percent funding reduction established in Control Section 12.42 of the Budget Act. The state budget did not provide funding for a growth or cost of living adjustment. The certified estimated apportionment reflects adjustments per EC Section 41851(d) and to recover prior year overpayments of Pupil Transportation funds.

The Schedule of Apportionment shows separately the estimated 2010-11 Home-to-School Transportation entitlement and estimated 2010-11 Special Education Transportation entitlement for each participating school district and county office of education, and total estimated monthly apportionment through June 2010. The estimated Home-to School Transportation entitlement is the allowance for non-special education pupil and special education pupils who are not severely disabled or orthopedically impaired (non-SD/OI). The estimated Special Education Transportation entitlement is the allowance for pupils who are SD/OI. When actual Home-to-School and Special Education Transportation entitlements are certified in April 2011 with data collected on the Form TRAN for fiscal year 2009-10, school districts and county offices of education will be entitled to the lesser of their 2009-10 approved home-to-school or special education expenses or their 2009-10
home-to-school or special education entitlement, respectively. The amount apportioned in satisfaction of final entitlements will be reduced to reflect the funding cut enacted in Control Section 12.42 of the Budget Act of 2010.

Section 37 of Assembly Bill 2 of the Fourth Extraordinary Session (ABX4 2) requires that categorical funding allocations to basic aid school districts in fiscal year 2010-11 be reduced by the lesser of: (1) the district’s 2009-10 total revenue limit subject to the deficit factor, calculated as of the 2009-10 certified second principal apportionment, multiplied by 5.81 percent or (2) the amount of the district’s excess taxes. In implementation of ABX4 2, we have reduced the amount paid to basic aid districts in this apportionment.

The apportionment reduction for basic aid school districts applies to fiscal year 2010-11 only and their entitlement to funds in subsequent years for these programs will not be affected. To view the list of basic aid districts and the total amount to be reduced from their 2010-11 categorical funding allocations, please go to the CDE Web page at

Charter Schools

Charter schools, with few exceptions, receive Pupil Transportation funding through the charter school categorical funding model (EC, commencing with Section 47633). This funding model provides categorical block grant funds in lieu of various categorical programs, including Pupil Transportation. These block grant funds are allocated as part of the Principal Apportionment process. LEAs and charter schools may wish to consider this in their discussions about how to provide transportation services to charter school pupils.

If you have any questions regarding this apportionment, please contact Christina Schlueter, Fiscal Assistant, Categorical Allocations and Management Assistance Unit, by phone at 916-324-9806 or by e-mail at [Note: the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at]



Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

Last Reviewed: Wednesday, August 10, 2016
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