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Ltr1-12: Title II, Part A (CA Dept of Education)

California Department of Education
Official Letter
California Department of Education
Official Letter
December 18, 2012

Dear County Superintendents of Schools:


This apportionment, in the amount of $56,490,236, is made from federal funds provided to the state under Title II, Part A, of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) (PL 107-110). These funds are provided to local educational agencies (LEAs) to increase student academic achievement through strategies focused on recruiting, hiring, training, and retaining highly qualified teachers and principals. This apportionment provides payments to LEAs that reported their cash balance for the program in October 2012 via the Cash Management Data Collection (CMDC) system, met other program requirements, met the cash management threshold, have an approved LEA plan, and applied for the program on the 2012–13 Consolidated Application Reporting System.  

The CMDC was implemented by the California Department of Education (CDE) for Title II in order to adhere to the cash management requirements established in federal statute and regulations, and reduce the time elapsing between the receipt and disbursement of federal funds. More detailed information about the CMDC is posted at

The amount paid to an LEA in this apportionment depends on whether it had an unpaid amount from its 2011–12 Title II, Part A entitlement as of the October 2012 cash reporting period, and whether the unpaid balance was greater or less than the amount owed. If an LEA had no unpaid 2011–12 entitlement, its payment in this apportionment is equal to 25 percent of its 2012–13 entitlement for Title II, Part A minus its reported cash balance for Title II, Part A, with a maximum payment equal to the unpaid balance of its 2012–13 entitlement. If an LEA had an unpaid 2011–12 entitlement, the amount owed is equal to 25 percent of its 2011–12 entitlement for Title II, Part A minus its reported cash balance. That amount owed up to the amount of the unpaid 2011–12 entitlement is being paid in a separate apportionment from 2011–12 funds. Any remaining amount owed after the 2011–12 payment is being paid in this apportionment from 2012–13 funds, with a maximum payment equal to the unpaid balance of the 2012–13 entitlement.

LEA entitlements are determined by first allocating a hold harmless amount equal to the LEA’s fiscal year 2001–02 entitlements under the former Eisenhower Professional Development and Title VI Federal Class-Size Reduction programs, two programs that were combined into the amended Title II program under the NCLB Act. Any funds remaining after the hold harmless amounts are then allocated as follows: (a) 20 percent based on the number of individuals age 5 through 17; and (b) 80 percent based on the number of individuals age 5 through 17 from families with incomes below the poverty line. The allocations include a redistribution of unused funds, and were reduced for those LEAs that did not meet the federal maintenance of effort requirement per Section 9521(b)(1) of the NCLB Act, as it affects the 2012–13 NCLB funding.

Direct-funded charter schools must apply individually for this program. The amount of funding for these charter schools is identified separate from the district or county amount. All other charter schools must apply through their authorizing agency; the amount of funding associated with these charter schools is included in the district or county amount.

Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 4035, NCLB: Title II, Improving Teacher Quality Program, and Revenue Object Code 8290, All Other Federal Revenue.

The United States Department of Education (ED) grant award number for this funding is S367A120005—12A. The Catalog of Federal Domestic Assistance subprogram number is 84.367 (Improving Teacher Quality State grants). This grant is subject to the provisions of Title II of the ESEA, as applicable, and the General Education Provisions Act. This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the federal Education Department General Administrative Regulations in 34 CFR parts 76, 77, 80, 81, 82, 85, and 86.

The funding is appropriated in Schedule (1) of Item 6110-195-0890 of the Budget Act of 2012 (Chapter 21, Statutes of 2012). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14341.

An LEA whose LEA plan is approved after the start of the 2012–13 fiscal year may charge to this program only those costs incurred subsequent to the State Board of Education approval of the plan. Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, 20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period, July 1, 2012 through September 30, 2013, shall remain available for obligation for an additional period of 12 months, through September 30, 2014.

Title 34 of the CFR, Section 80.21(i), requires that any interest earned by LEAs on federal dollars be returned to the ED at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA  95851

To ensure proper posting of payments, please indicate the program’s PCA number (PCA 14341) and identify the payment as “Federal Interest Returned.”

If you have any questions regarding this program, please contact Lynda Nichols, Education Programs Consultant, Curriculum Leadership Unit, by phone at 916-323-5822 or by e-mail at If you have any questions regarding this apportionment or the payment process, please contact Karen Almquist, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-327-4406 or by e-mail at [Note: the preceding contact information is no longer valid and has been replaced by Leslie Sharp, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-4977 or by e-mail at]



Jeannie Oropeza, Deputy Superintendent
Services for Administration, Finance, Technology, and Infrastructure Branch

Last Reviewed: Friday, March 11, 2016
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