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California Department of Education
Official Letter
California Department of Education
Official Letter
May 10, 2019

Dear County and District Superintendents and Charter School Administrators:

Title III English Learner Student Program Subgrant Consortium and Eligibility, Fiscal Year 2019–20

Under the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act, Title III, the California Department of Education (CDE) provides formula subgrants to local educational agencies (LEAs) that enroll one or more English learner (EL) students. Title III funds are to be used to provide supplementary programs and services to EL students. In addition, a state educational agency shall not award a Title III EL Student Program Subgrant in an amount that is less than $10,000. (20 U.S.C. Section 6824[b]). LEAs eligible to receive a subgrant of less than $10,000 must form a consortium where the subgrant generated by the participating LEAs collectively equals or surpasses $10,000.

Based on the data reported on October 3, 2018, in the California Longitudinal Pupil Achievement Data System, your LEA is identified as consortium eligible for a Title III EL Student Program Subgrant in 2019–20. LEAs with consortium status receiving a subgrant of less than $10,000 must form and/or join a consortium and apply via the Consortium Online Application (COA) by July 31, 2019.

The steps to consider a consortia application complete are described below. All consortium eligible LEAs submit an application with a proposed program budget in the Consolidated Application and Reporting System (CARS) by June 30, 2019. In addition to the CARS application, the lead LEA submits the COA for all members thus completing the application process to receive funding. The online application window is May 15, 2019, through July 31, 2019. Please review the Title III EL Student Program Subgrant Consortium information on the CDE Title III EL Student Program Subgrant Consortium Details web page at https://www.cde.ca.gov/sp/el/t3/elconsortium.asp. The Title III Consortium Application is available from the CDE Consolidated Application Programs web page at https://www2.cde.ca.gov/title3coa/logon_el1920.aspx.

The consortium must select a lead LEA. The lead LEA is the sole subgrantee and administers the subgrant on behalf of all of the member LEAs. The lead LEA develops and maintains a Memorandum of Understanding (MOU) with member LEAs. Also, in collaboration with the member LEAs, lead LEAs will use the Title III Federal Addendum Consortium Summary template to summarize consortium addenda. The lead LEA will summarize information from district-operated programs and provide descriptions of how LEAs in the consortium are meeting or plan to meet each requirement.

The Title III Federal Addendum Consortium Summary template is accessible from the CDE Title III EL Student Program Consortium Details web page at https://www.cde.ca.gov/sp/el/t3/elconsortium.asp.

Submit the Title III Federal Addendum Consortium Summary by July 31, 2019, via email to Title3PlanDev@cde.ca.gov. Member LEAs are advised to maintain copies of the plan summary and the MOU, and to make available during a federal program monitoring review.

The password below is required to access the COA. The unique personal identification number (PIN), also required to access the online system, will be sent in a secure email on the same day as this notification.

PIN Password
Sent via secure email Gnt19EL

Additional information regarding the consortium application process is available on the CDE Title III EL Student Program Request for Applications web page at https://www.cde.ca.gov/fg/fo/r28/el19rfa.asp.

The Title III program requires regular reporting of expenditures. It is the responsibility of the lead LEA to report expenditures on behalf of the consortium. Additional information regarding other program requirements, assurances, and eligibility is available on the CDE Title III EL Student Program Request for Applications web page at https://www.cde.ca.gov/fg/fo/r28/el19rfa.asp.

This is not a pass-through subgrant. Lead LEAs may not distribute Title III funds directly to member LEAs. The lead LEA provides services and products to member LEAs as outlined in the MOU.

If you have questions regarding the Title III EL Student Program Subgrant, please contact Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office (LPLO), by phone at 916-323-5831 or by email at gndirang@cde.ca.gov.

If you have fiscal questions regarding the Title III EL Student Subgrant Program, please contact Kevin Webb, Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by email at kwebb@cde.ca.gov.

Sincerely,

/s/

Veronica Aguila, Ed.D., Division Director
English Learner Support Division

Last Reviewed: Tuesday, May 14, 2019
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