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General Guidelines and Timeline 2020-21

Grant Application Guidelines and Timeline for the 2020-21 Migrant Education Program.

2020–21 Grant Application Guidelines for the Migrant Education Program

The California Department of Education (CDE), Migrant Education Office, is pleased to announce the Migrant Education Program (MEP) grant application for fiscal year 2020–21.

The purpose of the application is to obtain a comprehensive description of proposed supplementary MEP services. The following general guidelines are provided to inform and guide the development and completion of the migrant grant application for 2020–21.

General Guidelines

  1. For the 2020–21 fiscal year, the funding period will be from July 1, 2020 through June 30, 2021. Summer Services for July and August 2020 will be budgeted in the 2020–21 application.

  2. Grant funds will not be awarded until an application is substantially approvable (Code of Federal Regulations § 76.708 External link opens in new window or tab.). Subgrantees that delay submission of grant applications will not receive reimbursement for salaries and activities that occur during the period in which an application is outstanding in the new fiscal year.

  3. The MEP administrative percentage for 2020–21 may not exceed the approved administrative percentage as outlined in the 2019–20 grant application approval letter.

  4. The MEP grant application must include at least one Summer Leadership Institute program that takes place on the campus of an institution of higher education.

  5. A Regional Parent Conference is required this year. A direct funded district may join/collaborate with a region for this event. Regional Parent Conference requirement will be modified for a virtual environment.

  6. The MEP grant application must include a Speech and Debate program and regional tournament. Each region must host their own tournament.

  7. Each subgrantee must have a summer program that meets the requirements established by Education Code 54444.3. If you cannot meet this requirement, you must request an exemption by completing the summer waiver form. This form can be found on the CDE Migrant Education Program Web page.

  8. The MEP is primarily governed by fiscal policies in Title 2. Code of Federal Regulations (2 CFR 200), the Fiscal Handbook and the State Service Delivery Plan. All applicants must abide by the policies, laws and guidance. Regions are responsible for ensuring participating districts comply with the law, policies, and guidance.

  9. All MEP staff providing direct instruction to prekindergarten migratory students much be certified according to local certification requirements for prekindergarten teachers.

  10. Any subgrantee receiving additional funds for Family Biliteracy programs for preschool age children, must include a description of that program in the School Readiness section of the application.

  11. Funds allocated for early learning/school readiness must be utilized for that purpose.

2020–21 Migrant Education Program Grant Application Timeline

Below, please find important dates for the MEP grant application for fiscal year 2020–21.

Online MEP Grant Application Timeline

The following applications are available:

  • Region Application
  • Direct Funded District Application
  • District Service Agreement (DSA, required for districts with more than 200 migratory students)
  • Memorandum of Understanding (MOU, districts with less than 200 migratory students)

If you are a district and are unclear about which application to utilize, please contact your region.

Tentative Timeline Dates
CDE provides training to the Regions, Direct Funded Districts, District Service Agreement, and Memorandum of Understanding staff on the Online MEP Grant Application enhancements.
February 18, 2020
CDE opens 2020–21 Online MEP Grant Application site
February 19, 2020
Regions set up each DSA and MOU plans
February 20–28, 2020
Districts complete DSAs and MOUs
February 20–April 1, 2020
Regional directors review and approve DSAs
April 1–April 30, 2020
Direct Funded District application due
April 6, 2020
Migrant Region application due
May 7, 2020
CDE reviews and scores regional applications
May 7–June 15, 2020
CDE takes action on applications. The Grant Application System will generate an approval status notification email.
June 15–July 1, 2020
CDE sends award notifications
July 1, 2020
Questions:   Teresa Palomino | tpalomino@cde.ca.gov | 916-319-0678
Last Reviewed: Thursday, May 21, 2020
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