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SACS2020 Software: Known Problems/Fixes

The sacs2020setup.exe file will not include fixes made subsequent to the SACS2020 software release. If any problems are found or updates are made, we will list them here and provide any revised files or workaround instructions.

Problem: Indirect Cost Rate Worksheet (Form ICR)

Users Affected: All Users

Problem: Part IV—Carry-forward Adjustment, Section E—Optional allocation of negative carry-forward adjustment over one year. The Option 2 and Option 3 buttons, which LEAs may select to calculate/request a negative carry-forward adjustment be allocated over more than one year, are disabled.

The following revised icr.vts file fixes Form ICR by enabling the Option 2 and Option 3 buttons.

Fix: Save (do not open) the revised icr.vts template file (VTS; 78 KB; Revised 02-Jun-2020) to a temporary folder such as C:\SACS2020\Temporary. Once saved, copy the file from the Temporary folder into your C:\SACS2020\Templates folder. Upon copying the file to the Templates folder, a message may display that the file already exists; select Yes to overwrite the existing template file with the revised file. To verify that you have replaced the old file, the date of the new template file in your C:\SACS2020\Templates folder should be the date downloaded.

Problem: SACS2020 Budget Software Criteria and Standards and Budget Certification Forms Do Not Reflect the Recently Extended Local Control Accountability Plan (LCAP) Deadline

Users Affected: County offices and school districts for the 2020–21 budget reporting period

The recently issued Executive Order (EO) N-56-20 in part extends the 2020–21 LCAP adoption deadline, from July 1 to December 15, 2020. The extended LCAP deadline affects the SACS2020 budget software, specifically the Criteria and Standards (Form 01CS) supplemental items S9 and S10 and the Budget Certification (Form CB).

Workaround: There will be no programming changes to the affected forms. Following are the recommended workarounds:

  • Criteria and Standards (Form 01CS), Supplemental Items S9 and S10:
    • S9 #1 – Did or will the school district’s [COE’s] governing board adopt an LCAP or an update to the LCAP effective for the budget year?
      • Select “Yes”, since LEAs will eventually adopt an LCAP by 12/15/2020.
    • S9 #2 – Adoption date of the LCAP or an update to the LCAP.
      • Enter “Not Applicable” or similar. There will be no date to enter as the LEA will not have adopted the LCAP by the budget adoption date due to the provision of the EO. However, entry is required in this cell to avoid a technical review exception.
    • S10 – Does the school district’s [COE’s] budget include the expenditures necessary to implement the LCAP or annual update to the LCAP as described in the Local Control and Accountability Plan and Annual Update Template?
      • Select “No”. Because the LCAP will not been adopted as of the budget adoption date, LEAs will not be able to acknowledge that the budget contains the necessary LCAP expenditures. Answering “No” does not result in a technical review exception.
  • Budget Certification (Form CB)
    • The language in the first certification check box reads as follows:

      This budget was developed using the state-adopted Criteria and Standards. It includes the expenditures necessary to implement the Local Control and Accountability Plan (LCAP) or annual update to the LCAP that will be effective for the budget year. The budget was filed and adopted subsequent to a public hearing by the governing board of the school district [County Board of Education] pursuant to Education Code sections 33129, 42127, 52060, 52061, and 52062 [1620, 1622, 33129, 52066, 52067, and 52068].
      • LEAs can manually strike the language in the first certification item that indicates the budget contains expenditures necessary to implement the LCAP and Education Code sections pertaining to the LCAP.

2020 Financial Reporting Calendars

Users Affected: All users

Issue: The 2020 financial reporting calendars are not included with the SACS2020 software release. The financial reporting calendars would usually install at C:\SACS2020\Calendars and Manuals.

Cause: The calendars are pending revisions associated with proposed changes to the local control accountability plan approval process that were not available as of the software release date. Note that these revisions are not expected to affect existing financial reporting due dates.

Resolution/Workaround: As soon as the calendars are updated, they will be posted to the CDE Fiscal Calendars web page at The updated calendars will be included in the SACS2020ALL software release. Again, revisions are not expected to affect existing financial reporting due dates.

Problem: Import, Export, and TRC Menu Options Disabled for Some Windows 7/8/10 Users

Right after installing the Standardized Account Code Structure (SACS) software, some users are unable to import, export, or run the Technical Review Check (TRC) because the File–Import, File–Export, and TRC–Technical Review menu options are disabled.

Fix: Some Windows 7/8/10 users have encountered this problem, and applying one or more of the following solutions has been effective:

  • Ensure that the SACS software was installed correctly:
    • Temporarily change the user's level of access to that of the system administrator;
    • Have the user log onto the network;
    • Install the software;
    • Change the user's level of access back to its original setting; and
    • Restart the computer.
  • Register the RICHTX32.OCX file. This should be done by information technology staff only.
  • Change the SACS software to run in compatibility mode using Windows XP (Service Pack 3). To do this, right-click on the SACS software desktop icon; select Properties; select the Compatibility tab; if not already active, click on the Run this program in compatibility mode: check box; when the drop down menu activates, select Windows XP (Service Pack 3); press the Apply button and then OK.

Problem: Known Printing Issues Relating to Windows 7/8/10

After the SACS software was modified to mitigate the worst of its incompatibilities with Windows 7, many software testers encountered a remaining printing problem where a fund form, supplemental form, or report is sent to the printer, and the SACS software print status window freezes. (This is not an issue when printing the Technical Review Checklist (TRC), the import log, or from the User Data Input/Review screen.)

Workaround: Anticipating this problem for all Windows 7/8/10 users, the California Department of Education's (CDE’s) workaround is to print first to Adobe PDF, then send the document to the printer

Possible Fix: After extensive testing within CDE’s test environment, we are able to send forms and reports directly to printers by using the following print drivers (which are specific to our model printers), and by changing a particular printer setting specifically for Hewlett-Packard (HP) printers.  CDE does not advocate the purchase or use of any specific printer brand or model and provides this information only as a basis for LEAs to test with different print drivers and/or settings if desired.

  • For Samsung printers: Samsung Universal Print Driver 2 PS
  • For HP printers: HP Universal Printing PS or HP Universal Printing printer command language (PCL) 6 print drivers
  • Additional printer settings required for some HP printers:
    • Notes: 
      • For some users, these printer settings must be changed outside of the SACS Software (e.g., changed through the Control Panel) or else the printer settings are lost each time the SACS Software is closed.
      • Some users need to reset these printer settings each time they install the SACS software.
      • Some users need to intermittently change these printer settings within the SACS software (i.e., changed through the print prompt) as well.
    • Specific steps CDE uses for HP printer settings: 
      • Open SACS software form
      • File menu, Print… option
      • Properties [button]
      • Effects [tab]
      • Click on the radial button “Print Document on:”
      • Then it should default to "Letter" right underneath it.
      • It should also add a checkmark next to "Scale to Fit"
      • Click Apply
      • Then OK to print

Problem: Run-time Error 429

Periodically, the required Microsoft Data Access Components (MDAC) file is not properly installed, causing a run-time error 429 upon opening the SACS software.

Fix: Be sure all other applications are closed, then download this MDAC file: mdactyp (EXE; 7MB). Once downloaded, double-click on the file to begin installation (be sure to read the prompts thoroughly). When the installation is completed, the SACS software should open properly.

Questions:   Financial Accountability & Information Services | | 916-322-1770
Last Reviewed: Monday, August 31, 2020
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