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21st CCLC Reporting Due Dates

Reporting due dates for 21st Century Community Learning Centers (CCLC) Programs.

Please note that Education Code Section 8483.7 authorizes the CDE to withhold grant award payments for the failure to comply with the following reporting requirements.

The following are due dates for 21st CCLC Budget and Reporting Forms, including the System of Support for Expanded Learning (SSEL).

Due Date Fiscal Year Reporting Dates Expenditure & Payment
May 23 - July 9, 2018

FY 2018-19

Annual Performance Report (APR)

  • Fall term – Window to submit data: May 23, 2018-July 9, 2018 (August to December 2017 data)
n/a
July 1, 2018

FY 2018-19

  • AO-400 Grant Award Notifications for FY 2018-19
25 percent payment will be processed within 30 days upon ASD’s receipt of a signed AO-400.
July 31, 2018

FY 2017-18

  • Second Semi-Annual Attendance Report (January 1, 2018 to June 30, 2018)
  • Fourth Quarter Expenditure Report
    (April 1, 2018 to June 30, 2018)
  • 2017-18 Close-Out Expenditure Report
    (July 1, 2017 to June 30, 2018, If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2018.

August 15, 2018

  • Last day to revise all 2017-18 Attendance

n/a

August 1 - October 31, 2018

FY 2018-19

Annual Performance Report (APR)

  • Spring term – Window to submit data: August 1, 2018-October 31, 2018 (August 2017 to June 2018, cumulative data-Fall/Spring)

n/a

September 20, 2018

FY 2017-18

  • Annual Outcome-Based Data for Evaluation
    (Elementary/Middle and High Schools)

n/a

October 31, 2018

FY 2018-19

  • First Quarter Expenditure Report
    (July 1, 2018 to September 30, 2018)

25 percent payment will be processed after November 1, 2018.

January 31, 2019

FY 2018-19

  • Second Quarter Expenditure Report
    (October 1, 2018 to December 31, 2018)

FY 2018-19

  • First Semi-Annual Attendance Report
    (July 1, 2018 to December 31, 2018)

2018-19 Expenditure Report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 50 percent advanced to date.)

25 percent payment will be processed after February 1, 2019.

April 29, 2019

FY 2018-19

  • Third Quarter Expenditure Report
    (January 1, 2019 to March 31, 2019)

Expenditure report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 75 percent advanced to date.)

15 percent payment will be processed after May 1, 2019.

July 31, 2019

FY 2018-19

  • Second Semi-Annual Attendance Report (January 1, 2019 to June 30, 2019)
  • Fourth Quarter Expenditure Report
    (April 1, 2019 to June 30, 2019)
  • 2018-19 Close-Out Expenditure Report
    (July 1, 2018 to June 30, 2019, If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2019.

Questions: Expanded Learning Division | expandedlearning@cde.ca.gov | 916-319-0923 
Last Reviewed: Tuesday, June 4, 2019