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Summer Programs Frequently Asked Questions

Frequently asked questions regarding summer programs.

Summer Programs Frequently Asked Questions

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  • Q—What are Summer After School Education and Safety programs (formerly known as supplemental programs)?

    A—The California Education Code (EC) defines summer programs (formerly known as supplemental programs) as programs operating in excess of the 180 regular school days or during any combination of summer, intersession,  or vacation periods (EC Section 8482.1[b]). Therefore, summer programs, as defined in the EC, may operate on any day that the regular school is not in session.

  • Q—Is it necessary for grantees to track attendance for summer programs?

    A—Yes. The EC requires that funded summer programs operating on non-regular school days track and report attendance separate from programs that operate on regular school days (EC Section 8483.76[f][2]).

  • Q—Based on my grant amount, how do I identify how many students I need to serve using my summer funds?

    A—To calculate the annual summer attendance target, simply divide the annual award amount by the reimbursement rate. This will give you the target number of students you should be serving annually.

    To calculate the average daily attendance, divide the total annual attendance target by the number of days you plan to operate. It will vary by program, as this is a local determined number, but will give you the number of students you should be serving on a daily basis.

    The consequences of not meeting the daily attendance target may affect a program’s annual attendance requirement, which is addressed in the Involuntary Grant Reductions section of the Frequently Asked Questions (FAQs).

    The reimbursement rates are as follows:

    • $5.47 for After School Education and Safety (ASES) Before School Summer Programs

    • $8.19 for ASES After School Summer Programs

    • $5.00 for 21st Century Community Learning Centers (CCLC) Before School Summer Programs
    • $7.50 for 21st CCLC After School Summer Programs

    Example 1: If a school receives a base ASES grant for $122,850, they can receive a maximum of 30 percent of the base grant for after school summer programming, which is $36,855. Then, the annual attendance goal will be 4500/days for a 3-hour program ($36,855/$8.19 = 4,500) and will be 2,250/days for a 6-hour program ($36,855/$16.38 = 2,250).

    Example 2: If an ASES Before School Summer grant program is funded $36,855, then the annual attendance goal will be 6,737 student/days ($36,855/$5.47 = 6,737). (EC Section 8483.7).

    Example 3: If an ASES After School Summer grant program is funded at $8,845, then the annual attendance goal will be 1,080 student/days ($8,845/$8.19 = 1,080). For a five week/25-day program, the average daily attendance should be 43.2 students (1,080/25=43.19). For more details, refer to the Table below Question 5 (reimbursement rates are different for 21st CCLC grant programs).
  • Q—What are the hour requirements for operating a summer program?

    A—Summer grant recipients may operate the Before School Summer grant program as a minimum of two-hours per day program, or the After School Summer grant program as either a three-hour program, or a six-hour program (EC sections 8483.1[b], 8483.76[b]). For more details, see Table below Question 5.

    If a grant recipient wishes to take advantage of the six-hour program option, they should contact their Regional Consultant at the California Department of Education’s (CDE), Expanded Learning Division, for prior approval. As long as there are no changes to the program plan, approval needs to occur only once. Please see the Regional Consultant contact information on the CDE System of Support for Expanded Learning Contacts Web page at https://www.cde.ca.gov/ls/ba/cp/regntwrkcontacts.asp.

    Note: Additional funding is not available if a grant recipient chooses to implement a six-hour program. The option to double program length does not apply to Before School Summer grant programs. Please refer to the Table below Question 5, for all of the different options to operate a summer program. Grantees do not have to indicate whether they want to run a three-hour or six-hour program when they submit their grant application.
  • Q—Can a grantee combine a Before School Summer Program with a three-hour or 6-hour After School Summer Program?

    A—Yes. A grantee may combine a Before School Summer Program with a three-hour or six-hour After School Summer Program. If a grantee decides to combine programming for before and after school summer, the before school component is a minimum requirement of 1.5 hours for a combined total of a minimum 4.5 or 7.5-hour program. (EC Section 8483.2) For more details, refer to the following examples and Table below.

    Example 1: The Beloit Elementary receives an ASES base after school grant for $122,850. They can receive a maximum of 30 percent of the base grant for after school summer programming for 30 days, which is $36,855. Listed in the Table below are the options for different programs they can run.

    Table Key:

    • Award Amount (AA)
    • Reimbursement Rate (RR)
    • Days of Operation (DOO)

    How to Calculate Target Attendance for 3 and 6 Hour Summer Programs

    Hours

    Funding Source and RR

    Target Attendance Calculation and Example

    3

    After School Summer

    $8.19 per student per day

    $36,855 (AA)/$8.19 (RR) = 4,500 Total number of students to be served annually

    4,500/30 (DOO) = 150 Total number of students to be served daily

    6

    After School 6-Hour Summer

    $16.38 per student per day: double the time, half the students

    $36,855 (AA)/$16.38 (RR) = 2,250 Total

    number of students to be served annually
    2,250/30 (DOO) = 75 Total number of students to be served daily

    Example 2: The ABC Elementary receives an ASES base after school grant for $122,850. They can receive a maximum of 30 percent of the base grant for after school summer programming, which is $36,855. The ABC Elementary receives an additional base before school grant for $40,950. They can receive a maximum of 30 percent of the base grant for before school summer programming, which is $12,285. They are running a six-week summer camp, Monday through Friday. Listed in the Table below, are the options for different programs they can run.

    How to Calculate Target Attendance for 3 and 6 Hour Summer Programs

    Hours

    Funding Source and RR

    Target Attendance Calculation and Example

    2

    Before School Summer

    $5.47 per student per day

    $12,285 (AA)/$5.47 (RR) = 2,245 Total

    number of students to be served annually

    2,245/30 (DOO) = 74 Total number of students to be served daily

    3

    After School Summer

    $8.19 per student per day

    $36,855 (AA)/$8.19 (RR) = 4,500 Total number of students to be served annually

    4,500/30 (DOO) = 150 Total number of students to be served daily

    4

    **Before School and After School Summer

    Before School Summer $5.47 per student per day

    After School Summer $8.19 per student per day,

    For a total of $13.66 per student per day

    Before School

    $12,285 (AA)/$5.47 (RR) = 2,245 Total number of students to be served annually

    2,245/30 (DOO) = 74 Total number of students to be served daily

    After School

    $36,855 (AA)/$8.19 (RR) = 4,500 Total number of students to be served annually

    2,250/30 (DOO) = 75 Total number of students to be served daily

    6

    After School 6-Hour Summer

    $16.38 per student per day: double the time, half the students

    $36,855 (AA)/$16.38 (RR) = 2,250 Total

    number of students to be served annually

    2,250/30 (DOO) = 75 Total number of students to be served daily

    7.5

    **Before and After School 6-Hour Summer

    Before School Summer $5.47 per student per day

    After School Summer $16.38 per student per day

    For a total of $21.85 per student per day

    Before School

    $12,285 (AA)/$5.47 (RR) = 2,245 Total number of students to be served annually

    2,245/30 (DOO) = 74 Total number of students to be served daily

    After School

    $36,855 (AA)/$16.38 (RR) = 2,250 Total number of students to be served annually

    2,250/30 (DOO) = 75 Total number of students to be served daily

    **Students served in the before and after school summer program must be the same students but must be tracked separately for each funding source.

    Example 3: The ABC Elementary receives a 21st CCLC base after school grant for $112,500. They can receive a maximum of 30 percent of the base grant for after school summer programming, which is $33,750. The ABC Elementary receives an additional base before school grant for $37,500. They can receive a maximum of 30 percent of the base grant for before school summer programming, which is $11,250. They are running a six-week summer camp Monday through Friday. Listed in the Table below, are the options for different programs they can run.

    **Students served in the before and after school summer program must be the same students but must be tracked separately for each funding source.
  • Q—Is there flexibility to enroll students outside of the school of origin for the summer program? Does this enrollment count towards attendance?

    A—Yes. Summer program grant recipients may enroll and count attendance for any student in the district, so long as priority enrollment is given to students from the funded school site (EC Section 8483.76 [d]).

  • Q—Can summer funds be used on weekends?

    A—Yes. The EC allows the use of summer funds to be used to operate the before and after school summer program in excess of 180 regular school days or during any combination of vacations, weekends, intersessions, and/or summer (EC Section 8483.76[a]). Attendance can be counted for any of the above mentioned periods outside of the 180 regular school days.

  • Q—Does the fee waiver for homeless and foster youth also apply to summer programs?

    A—Yes. Fees must be waived for pupils identified as homeless or foster for the base program as well as summer programs. (EC Section 8482.6[a])

  • Q—Are programs required to implement the Continuous Quality Improvement (CQI) process for summer programming?

    A—Yes. Programs must implement the CQI process for summer programming. For more information on the Quality Standards for Expanded Learning, please visit the CDE’s 21st CCLC Web page at https://www.cde.ca.gov/ls/ba/cp/.

  • Q—Since the 21st Century High School After School Safety and Enrichment for Teens (ASSETs) programs does not have summer-specific funding, are they required to run a summer program? If so, is there a minimum or maximum hour requirement for a summer program?

    A—No, ASSETs programs are able to run anytime through the course of a year, including, regular school days, weekends, intersession, vacation, or summer, according to what was outlined in the original grant application. A program must operate a minimum of 15-hours a week. (EC Section 8421[c]).

  • Q—What is the maximum dollar amount that grantees are awarded for a summer program?

    A—Summer grants may not exceed 30 percent of a school’s annual base grant amount.

    Example: The ABC Elementary receives a base after school grant for $122,850. They can receive a maximum of 30 percent of the base grant for summer programming, which is $36,855, for a total maximum grant of $159,705 for that site.
  • Q—How do summer programs count attendance when several sites are operating together at an offsite location?

    A—Once approved by the CDE, summer programs have the option to operate together at an offsite location. If several sites are running programming together at an offsite location, attendance will be counted for the students at the school of origin first. If programs are serving other schools in the district, who are not part of a funded site, the programs are able to identify which program to place those students for attendance purposes. Once granted approval to run off site, programs do not need to obtain approval annually.

  • Q—We have received a new 21st CCLC supplemental grant effective July 1, do we need to be ready to operate a summer program July 1?

    A—Supplemental grants are able to operate any day outside of the 180 regular school days. This includes any combination of summer, intersession, or vacation periods for the regular school year, as long as attendance numbers are met (see Question 1 for information on calculating target attendance). New 21st CCLC grantees may start programming July 1, but are not required to as they can choose from any of the options listed above.

 

Questions:   Expanded Learning Division | expandedlearning@cde.ca.gov | 916-319-0923
Last Reviewed: Friday, June 29, 2018
Recently Posted in Before & After School