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Immediate Aid to Restart School Operations Program

Information about the Restart Program grant related to the wildfires and related events of 2018-19.

2018-19 Funding Source

U.S. Department of Education (ED)

Program Description

The purpose of the Restart program is to assist local educational agencies (LEAs) and non-public schools with expenses related to the restart of elementary and secondary school operations in areas where a major federal disaster or emergency was declared. Qualifying events include 2018 hurricanes, typhoons, wildfires and mudflows, earthquakes, and volcanic eruptions; and 2019 tornadoes and floods.

Authorization: The Additional Supplemental Appropriations for Disaster Relief Act of 2019, Pub. Law 116-20 (enacted June 6, 2019). These funds may be used to serve both LEAs (including charter schools) and non-public schools. In general, Restart funds may be used for activities that help the eligible LEA or non-public school reopen and restore normal operations.

Allowable Restart program activities include, but are not limited to, the following:

  • Recovery of student and personnel data
  • Replacement of school district information systems, including hardware and software
  • Counseling, tutoring, and remedial programs
  • Reasonable transportation costs
  • Rental of mobile educational units and leasing of neutral sites or spaces
  • Initial replacement of instructional materials and equipment, including textbooks
  • Redeveloping instructional plans, including curriculum development
  • Initiating and maintaining education and support services, and such other activities related to the purpose of the Restart program that are approved by ED.

Please note, however, that Restart funds may be used only to supplement, not supplant, any funds made available through the Federal Emergency Management Agency, a state public assistance program, or insurance.

Projected Allocation

The total projected allocation for all U.S. states and territories is $165 million for two separate programs: (1) the Restart program; and (2) the Temporary Emergency Impact Aid for Displaced Students (Emergency Impact Aid) program. ED will determine the amount to allocate to the respective programs based on information provided by state educational agencies in applications for the Restart and Emergency Impact Aid programs.

Eligible Recipients

LEAs (local school districts, county offices of education, and charter schools), non-public schools, and private schools.

Application and Award Information

On behalf of impacted LEAs and non-public/private schools, the California Department of Education (CDE) will be applying for a Restart program grant from ED. Interested LEAs and private/non-public schools should refer to the links below for the initial application materials. Please complete both forms.

Initial Restart Application (PDF)

Restart Grant - Initial LEA Needs Assessment Form (PDF)

Reimbursement Requests

In order to seek reimbursement for each allowable expenditure submitted on the LEA or nonpublic school application to the CDE, the Immediate Aid to Restart School Operations Reimbursement Request Form (PDF) must be completed online. LEAs and nonpublic schools may enter up to five reimbursement requests on the form. The form must be completed again if there are more than five expenditure requests. LEAs and nonpublic schools must also send receipts or other documentation of proof of expenditure to EmergencyServices@cde.ca.gov and attach a signed cover letter on the LEA or nonpublic school's letterhead listing each of the receipts and corresponding expenditures for the Restart program grant.

This web page will be updated upon receipt of a grant award notification from ED.

Recordkeeping

LEAs, nonpublic schools and other public agencies or contractors that administer portions of this program must maintain adequate written records to support how funds were received, disbursed, and spent under the program, including all records necessary to facilitate an effective audit. The records must be made available, upon request, during monitoring and audits pursuant to title 2 of the Code of Federal Regulations (CFR) parts 200.333-200.337; General Education Provisions Act (GEPA) section 443 and section 1232(f) of title 20 of the United States Code.

In addition, the Bipartisan Budget Act of 2018 designates the Restart program to be “susceptible to significant improper payments” for purposes of the Improper Payments Information Act of 2002 (31 U.S.C. § 3321 note). This results in additional requirements for LEAs and nonpublic schools under the program, including making expenditure information and documentation available for review by ED, starting with the federal fiscal year 2019 reporting period. ED will provide additional information about this requirement after the CDE makes awards, and will provide advanced notice to ensure grantees understand their responsibilities for documenting all expenditures of Restart program funds. In general, these documentation requirements are identical to those ordinarily required for all federal education program expenditures; the primary impact of the Improper Payments Information Act is an increased review of this documentation.

Administrative Costs

An LEA may charge, as an expense to the Restart program, an amount that is reasonable and necessary to effectively administer the program. Administrative costs include direct and indirect costs involved in the proper and efficient performance and administration of this federal grant. For example, LEAs may use Restart program funds to hire personnel to assist in the planning, implementation, and oversight of Restart program activities.

Supplement Not Supplant

Restart program funds must be used to supplement, and may not supplant, any funds made available through the Federal Emergency Management Agency (FEMA) or through the state.

An eligible LEA or nonpublic school may use Restart program funds for activities that may be supported from FEMA or the state source if

  • the LEA, or school has not received such other benefits by the time of application for Restart program; and
  • the LEA or school agrees to repay all duplicative federal assistance received to carry out the purposes of Restart program.

For example, an LEA may use Restart program funds for costs that may ultimately be covered by FEMA; however, once it receives funds from FEMA for those costs, it must reimburse the Restart program grant account. At the same time, the LEA may use those Restart program funds for other allowable Restart program costs. In the simplest of terms, “double-dipping” is prohibited.

If an LEA or school has not yet received insurance reimbursement for Restart program allowable costs that may also be covered by insurance, it may charge those activities to Restart program funds and then reimburse the Restart program grant account once it receives the insurance payment. Again, “double-dipping” is prohibited.

Questions:   Emergency Services Team | emergencyservices@cde.ca.gov | 916-319-0327
Last Reviewed: Wednesday, October 9, 2019
Recently Posted in School Disaster and Emergency Management