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Weekly COVID-19 Update: Friday, April 03, 2020

From: Office of the State Superintendent of Public Instruction

Date: April 3, 2020

All Coronavirus (COVID-19) SSPI Communications

It has been a busy week with many updates, announcements and resources provided on our website. Please check back regularly to as we are constantly updating it with valuable and timely information. As always, please forward this update to anyone and everyone that might be interested. If you received this update from a forward and wish to subscribe directly, please send an email to

If you aren’t already following us on social media, please find us on Facebook at @CAEducation and on Twitter @CADeptEd for updates throughout the week.

Announcements & News Releases

Grading/Graduation Guidance Released April 1.
Find it here:

Labor Management Framework Released April 1.
Find it here:

SB 117 Funding Released April 1.
Find it here:

Joint Statement with Higher Education Released April 2.
Find it here:

Federal Updates

FEMA Funding Reminder

The deadline for LEAs to file an online Request for Public Assistance (RPA) with the Federal Emergency Management Agency (FEMA) is the close of business on April 17, 2020. Any school district, county office of education, or directly-funded charter school that has incurred, is incurring, or may incur costs categorized as “emergency protective measures” related to the COVID-19 response should file an RPA in order to be eligible for reimbursement.

LEAs may fund these types of expenses with their allocated SB 117 COVID-19 LEA Response Funds. If state funds do not meet an LEA’s total need, FEMA Public Assistance may be able to address the gap. In order to ensure LEAs have maximum flexibility to pursue federal funding to support COVID-19 response, CDE encourages all LEAs to file an RPA by the April 17 deadline.

The Governor’s Office of Emergency Services (Cal OES) has information and training for local governments (including LEAs) on the RPA application process and federal procurement rules on their COVID-19 recovery web page:

FEMA’s March 19, 2020 Fact Sheet describes emergency protective measures in more detail:

LEA questions about FEMA Public Assistance and the RPA deadline can be directed to Cal OES at

Program Updates

Early Learning and Care Division

The Early Learning and Care Division (ELCD) hosted a webinar on April 1 and a repeat webinar on April 2 to provide contractors with guidance on:

  • Management Bulletin (MB) 20-04: COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements, and
  • MB 20-05: COVID-19 Guidance on Temporary Waiver of Family Fees.

The webinars were co-led with the Child Development Nutrition Fiscal Services (CDNFS) office of the Fiscal and Administrative Services Division, and in partnership with EveryChild California and the California Alternative Payment Program Association. These MBs can be found on the CDE website on the ELCD COVID-19 Guidance and Resources web page at

The ELCD and CDNFS have been working on a number of surveys to assess how local ELC programs are supporting children, families, and contractors during the COVID-19 crisis. Surveys include:

  • Following up with LEAs regarding their role in the care and supervision of students whose parents are essential workers
  • Understanding how ELC Local Planning Councils are coordinating the provision of emergency care to essential workers
  • Assessing the degree and quantity to which local programs are able to provide essential care to emergency workers

The ELCD is also working on numerousmanagement bulletins (MBs) to provide guidance and flexibility for contractors and providers in the areas of enrollment, emergency child care settings and care for children of essential workers, program quality, procurement, and other targeted guidance.

The ELCD continues to receive a high volume of questions, many of which will be answered by FAQs to be released shortly.

English Learner Support Division

A new resource for parents is being added to the COVID-19 webpage to provide information to parents. The parent newsletter is available in English and Spanish and will be updated regularly to provide timely information to parents.Out of the 1.2 million English Learners in California schools, 80% of them are Spanish speaking. We will post additional languages as soon as the translations become available.

Parent newsletter



Additional resources were added to the Multilingual Resources section of the Resources that Support Distance Learning web page at

Nutrition Services Division

This week’s COVID-19 School and Child and Adult Day Care Meals Guidance update includes additional COVID-19 guidance issued by the U.S. Department of Agriculture (USDA) that applies to all federal Child Nutrition Programs (CNP).

What’s New:

  • A new section entitled Recent Update that provides an overview of eight new USDA meal service waivers issued on March 25, 2020, March 27, 2020, and March 30, 2020. The document was updated to include the hyperlinks to each of the USDA waivers.
  • The Requirements for School Meals During COVID-19 section was updated with new information on the Meal Pattern Waiver and the Parent Pick-up Waiver.
  • The Requirements for Child and Adult Care Food Program During COVID-19 section was updated with new information on the Meal Pattern Waiver and the Parent Pick-up Waiver.
  • More links were added to the Resource section.
  • The Frequently Asked Questions section included additional information.

What’s Next: We will provide updated guidance in the coming days to reflect waiver processes for monitoring flexibilities, area eligibility, and meal reimbursement claims.


Distance Learning Innovations for Special Education – April, 2, 2020

Yesterday, we hosted a variety of educators presenting and representing various geographic locations, and age-level instruction. If you missed it, the recording is available on CDE’s Facebook page. Thank you to all of our presenters for sharing your best practices and being a valuable resource to your colleagues statewide. Notes from the webinar can be found at

This is the first of a series of webinars that we are hosting on distance learning, so please stay tuned for future opportunities.

Upcoming Webinars:
  • “Distance Learning: Instructional Strategies and English Learner Support” on Thursday, April 9, 2020, at 12:30 p.m. We will highlight the work of Glendale Unified School District, Natomas Unified School District, and introduce CDE’s English Learner Support Division resources.

  • Distance Learning Innovations in Special Education—Engaging Parents” on Thursday, April 9, 2020, at 3 p.m.

  • “Supporting You Supporting Students: Providing Tools for the Challenging Times”, a three-part webinar series hosted by CDE in partnership with Wellness Together School Mental Health. It will feature an ongoing discussion to highlight practices, programs, and policies to strengthen student supports in the midst of school closures. This series will address some of the adjustments necessary to ensure students are receiving mental health support in the midst of the recent challenges. We also look forward to equipping you to care for the most important intervention for your students—YOU. Register here:

    Dates: Thursdays—April 9th, 16th, and 23rd from 1 to 2:30 p.m.



Questions:   California Department of Education |
Last Reviewed: Tuesday, April 14, 2020
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