Weekly COVID-19 Update: Friday, September 4, 2020
From: Office of the State Superintendent of Public Instruction
Date: September 4, 2020
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From State Superintendent Tony Thurmond
Dear School Communities and Partners:
It’s back-to-school time for many students and parents across California—myself included. I understand firsthand the anxiety that many parents are feeling right now as this back-to-school period is unlike any we have ever experienced.
CDE continues to lean in during this period and offer the real-time support our schools need as you make decisions about how best to resume learning while keeping everyone safe. We are stronger together, and we continue to have your back as we weather these challenges together. This Department, its staff, and I will do everything we can to support your schools as we move forward into the new school year.
Next week, please join us for our “Webinar for School Leaders: A Review of the State’s Public Health Guidance” on Wednesday, September 9 at 9:30 a.m. We will review and answer questions on how schools can plan for teaching, learning, and eventual reopening under the most recent state guidance issued by the Governor’s Office and the California Department of Public Health. More details can be found below.
There is so much great work being done every day at CDE, and you can read about some of it in the latest issue of our newsletter, CDE Currents. This issue also includes an update on assessments, ethnic studies, and a Q&A with the newest member of Team CDE: Heather Calomese, our new Director of the Special Education Division.We’re stronger together, and all of us at CDE are here for you as we move forward together and take things one day at a time. Please stay safe, and if you can, help keep your communities safe.
Announcements & News Releases
SSPI Webinar for School Leaders: A Review of the State’s Public Health Guidance (Wednesday, September 9, 2020, from 9:30-10:30 a.m.)
Please join us for a webinar with State Superintendent Tony Thurmond; Ben Chida, Chief Deputy Cabinet Secretary,Office of the California Governor; and Dr. Erica Pan, California State Epidemiologist and the Acting State Health Officer at California Department of Public Health (CDPH).
We will review and answer questions on how schools can plan for teaching, learning, and eventual reopening under the most recent state guidance issued by the Governor’s Office and the CDPH. Topics include the new county monitoring system, elementary waiver process, and small cohort guidance.
This webinar is for all LEAs and education stakeholders.
Attendees may join via Zoom or Facebook Live at https://www.facebook.com/caeducation.
Please register in advance for this webinar via Zoom:
To connect by audio, dial by your location:
1-669-900-6833 (San Jose)
1-408-638-0968 (San Jose)
1-646-876-9923 (New York)
Meeting ID: 821 2501 8613
Securing Devices and Connectivity for Students
In an effort to support our schools, we have partnered with a few major technology companies and internet service providers to put together programs to make it easier for schools to acquire necessary equipment and services for their students. If you have not gotten orders placed yet, we encourage you to start the process now as devices are in high demand across the country. Please visit the CDE Securing Devices and Connectivity for Students web page at https://www.cde.ca.gov/eo/in/techdevices.asp for more information.
State Superintendent Tony Thurmond Announces Major Step to Assess English Language Proficiency During Distance Learning (September 1, 2020)
2020 California Student Mental Wellness Conference (September 8-10, 2020)
FEMABeginning September 15, 2020, FEMA Policy FP 104-009-19 (https://www.fema.gov/sites/default/files/2020-09/fema_policy_104-009-19_PA-eligibility-policy-covid.pdf) will change the eligibility rules for public assistance. FEMA is narrowing the scope of eligibility for pandemic expenses to focus on emergency workers. School employees are not considered emergency workers; therefore, if an LEA has established eligibility to submit COVID Pandemic event expenses to FEMA, Cal OES advises they should try to submit before September 15, 2020. An LEA’s assigned Cal OES representative may review your project prior to submittal to ensure it will meet FEMA’s expectations. For questions, contact Cal OES Recovery by emailing DisasterRecovery@CalOES.ca.gov or visit their recovery web page at https://www.caloes.ca.gov/cal-oes-divisions/recovery/covid-19.
School Fiscal Services Division
Daily Participation and Weekly Engagement Template and FAQs
The School Fiscal Services Division has received feedback on the following recent additional guidance posted regarding instructional time, attendance accounting and attendance reporting for distance learning for the 2020-21 fiscal year (FY):
- New and select updated FAQs on attendance and record keeping in FY 2020-21. https://www.cde.ca.gov/fg/aa/pa/pafaqs.asp
- A combined daily participation and weekly engagement template that local educational agencies have the option to use, or may use as a reference when developing their own daily participation and weekly engagement forms.
In the interest of clarity, CDE would like the highlight the following information from the FAQs.
Senate Bill 98 established audited requirements for the documentation, tracking, and verification of participation as well as weekly engagement recordkeeping that specifies information about the types of assignments and whether they are for the whole or partial day for each student.
While CDE has provided a template, local educational agencies (LEAs) have many options for complying with the statutory requirements to track daily participation and maintain weekly engagement records for distance learning instruction. CDE’s optional template combines the statutory elements of daily participation documentation, including the means for verifying participation at the student level, with a weekly engagement record for tracking assignments, indicating the type of instruction and work assigned as well as whether each type of instruction was delivered for a whole or partial day at a class level. The weekly engagement record can be done at the class level, which when combined with a student’s daily participation record, can reduce the overall level of documentation needed. Instead of using a combined record, LEAs can meet the requirements with more than one record if that better meets their needs. FAQ #14 under the Attendance Accounting and Reporting section provides additional detail regarding multiple options for meeting those statutory requirements.
Unfortunately, many local educational agencies (LEAs) throughout California find themselves facing school closures due to recent wildfires. LEAs unable to provide scheduled distance learning or in-person instruction due to recent wildfires may file a state waiver request, known as the Form J-13A, to avoid receiving a future audit penalty for not meeting instructional year requirements. There is no deadline for submitting the waiver to CDE.
For additional guidance on the waiver request submittal and approval process, including FAQs (https://www.cde.ca.gov/fg/aa/pa/pafaqs.asp), see the CDE’s Form J-13A web page at https://www.cde.ca.gov/fg/aa/pa/j13a.asp and specific Form J-13A FAQs related to distance learning at https://www.cde.ca.gov/fg/aa/pa/pafaqs.asp#formj13a.
Career and College Transition Division
The Career and College Transition Division (CCTD) is presenting a Covid-19 webinar series supporting Career Technical Education (CTE) in California. Each webinar will address a unique topic and present strategies and solutions to support the field in implementing high quality remote CTE instruction. Please see the webinar section below for details. Past webinars will be available for viewing on the California Department of Education’s YouTube Channel. https://www.youtube.com/playlist?list=PLgIRGe0-q7SZsd914wf3jaNEzapcubrRW
Curriculum Frameworks and Instructional Resources Division
Ethnic Studies Model Curriculum
Members of the public are invited to submit comments on the revised draft of the Ethnic Studies Model Curriculum. All written comments will be forwarded to the members of the Instructional Quality Commission (IQC) and the State Board of Education (SBE) prior to their action upon the draft model curriculum. To review the draft model curriculum and to see the instructions for submitting public comment, please visit https://www.cde.ca.gov/ci/cr/cf/esmc2ndfieldreview.asp.
2021 World Languages Instructional Materials Adoption
The California Department of Education and State Board of Education are seeking reviewers to participate in the 2021 World Languages Instructional Materials Adoption. Reviewers will evaluate the instructional materials for alignment to the California World Languages Standards and the newly revised World Languages Framework for California Public Schools, Kindergarten Through Grade Twelve, utilizing the standards maps and evaluation criteria maps that have been approved by the SBE for this adoption. More information and the online application may be found on the World Languages Instructional Materials web page at https://www.cde.ca.gov/ci/fl/im/.
2021 Arts Education Instructional Materials Adoption
The California Department of Education and State Board of Education are seeking reviewers to participate in the 2021 Arts Education Instructional Materials Adoption. Reviewers will evaluate the instructional materials for alignment to the California Arts Education Standards and the newly revised California Arts Education Framework for Public Schools, Transitional Kindergarten Through Grade Twelve, utilizing the standards maps and evaluation criteria maps that have been approved by the SBE for this adoption. More information and the online application are available on the Arts Education Instructional Materials web page at https://www.cde.ca.gov/ci/vp/im/.
English Learner Support Division
The English Learner Support Division (ELSD) is publishing two newsletters during the COVID-19 school closure: The Distance Learning Parent Newsletter and the English Learner (EL) Updates Newsletter. These formerly weekly newsletters are published monthly starting with the June 2020 issues.
The August EL Updates Newsletter covers funding, COVID-19 guidance, parent notification, distance and hybrid learning, accountability, assessment, immigrant resources, and webinars. The August Distance Learning Parent Newsletter focuses on resources for parents to help them start the school year off strong during distance learning.
The ELSD newsletters are available on the CDE EL Updates Newsletters web page at https://www.cde.ca.gov/sp/el/er/elnewsletters.asp.
Educator Workforce Investment Grant (EWIG): English Learner Roadmap (ELR) Implementation:
The two EWIG ELR grantees, Californians Together (CalTog), and the California Association for Bilingual Education (CABE) met this week to reflect on the initial feedback from the two EL RISE! webinar series that are currently underway and to plan next steps. The grantees reviewed strategies for supporting CDE in enacting recommendations recently received from the July ELR Advisory Committee meeting in a document entitled “A Vision for California’s Schools This Fall: Equity for Dual Language Learners and English Learners in an Unprecedented Moment” (https://resources.gocabe.org/wp-content/uploads/2020/06/A-Vision-for-Californias-Schools-this-Fall.pdf). They also presented updates on their activities to their colleagues from the System of Support including the Regional EL Specialists and Bilingual Coordinators Network.
CABE’s Multilingual California Project (https://mcap.gocabe.org/) and CalTog’s English Learner Roadmap Implementation for Systemic Excellence (EL RISE!) (https://californianstogether.app.box.com/s/3neu9gbzqfe31nhdwz444xjtvxj53jl6) are available to bring research-based strategies and resources to administrators and educators in order to dramatically accelerate and improve multilingual academic opportunities and outcomes for English learners across California. See the Upcoming Webinars section below for details on EL RISE! webinars.
For more information, please visit the CDE Educator Workforce Investment Grant: EL Roadmap Policy Implementation web page at https://www.cde.ca.gov/fg/fo/r28/elroadmap19rfa.asp.
Early Learning and Care Division (ELCD) Guidance
The Early Learning and Care Division (ELCD) is currently developing guidance regarding requirements for reopening, reimbursement, family fees, and distance learning for direct contract programs. This guidance will implement the reopening requirements as provided by the 2020–21 Education Omnibus Budget Trailer Bill (Senate Bill 98 [Chapter 24, 2020]) and the forthcoming August Budget Actions enacted by the Legislature and the Governor. Guidance will be rolled out in the form of Management Bulletins and will cover a range of topics, including:
- Distance Learning
- Family Fees
- Reopening and Reimbursement for Direct Service Contractors
- Alternative Payment Providers and Data
Webinars - Recap and Upcoming
Continuity of Learning and Attendance Plan that Embraces our English Learners (August 18, 2020)
This was the first in a three-part webinar series hosted by the EWIG ELR subgrantee, Californians Together, and its partners, known collectively as EL RISE!. This series is designed to address immediate needs of school leaders and administrators in opening schools with a focus on meeting the needs of English learners in distance learning.
Webinar recording available at https://www.youtube.com/watch?v=Modclw9qbks.
Presentation slides available at https://drive.google.com/file/d/1nDlQXYppFFa2NaIAwmyPRAFu2YqRn3hi/view.
Early Learning and Care Division (ELCD) Weekly Guidance Update and Q&A (Fridays from 10 to 11 a.m.)
The ELCD is hosting weekly webinars to provide updates on guidance the ELCD is developing to implement the 2020-21 budget actions, including guidance recently released and guidance being developed. The ELCD will also be addressing questions that have come in from contractors as well as live questions during the webinar.
The webinar on Friday, September 4 covered the following topics:
- Reopening for Direct Service Contract Programs
- Reimbursement for Direct Service Contractors
- Fiscal Reporting Requirements
- Distance Learning Requirements
- Family Fees
Registration: No registration is necessary for this webinar series. The ELCD releases connection information for the webinar series to subscribers of its distribution list. To subscribe to the ELCD distribution list, please sign up at https://www.cde.ca.gov/sp/cd/ci/emailindex.asp.
Previous webinars regarding guidance during COVID-19 can be found on the ELCD COVID-19 web page located at https://www.cde.ca.gov/sp/cd/re/elcdcovid19.asp.
Tuesdays @ 2 Webinar: 2020-21 Budget Overview for Parents (Tuesday, September 8, 2020, at 2 p.m.)
Senate Bill 820 proposes to add Education Code Section 43509(g) which would require the CDE to update the template and instructions for the Budget Overview for Parents to reflect alignment with the learning continuity and attendance plan by September 15, 2020. The purpose for this webinar is to gather stakeholder input related to the Budget Overview for Parents Template and Instructions for the 2020–21 school year.
To register on Zoom, go to https://us02web.zoom.us/j/83495144327.
Planning for Remote CTE Instruction: Strategies, Tools, and Best Practice (Wednesday, September 9, 2020, at 3 p.m.)
The California Department of Education and the San Diego County Office of Education will discuss distance learning instructional strategies and resources for Career Technical Education teachers.
Online Dyslexia Course (August 24 through September 24, 2020)
The California Department of Education and Glean Education are partnering to offer California educators a free one-hour online course on dyslexia. This course is specific to California.
You may access the online course anytime and as many times you wish via the following links:
- Course Link: courses.gleaneducation.com/courses/dyslexia-ca
Course Free Access Code: CATeachers
- Direct Link with Free Access Code Embedded
EL RISE! Communities of Practice Webinar Series for Administrators (the final webinar in the series will take place on September 29, 2020, from 4 to 5:30 p.m.)
The EWIG ELR subgrantee, Californians Together, and its partners, known collectively as EL RISE!, are hosting a three-part leadership webinar series. This series is designed to address immediate needs of school leaders and administrators in opening schools with a focus on meeting the needs of English learners in distance learning. Administrators may select to participate in one, two, or all three webinars. All webinars will be archived for asynchronous access.
Webinars in the administrator series:
- Developing Learning Continuity and Attendance Plans that Embrace our English Learners (August 18, 2020—see above for links to materials and recording)
- Reopening School Districts: Embracing Our English Learners (August 25, 2020—recording and materials coming soon)
- Supporting Families and Knitting Strong Home-School Partnerships in Pandemic Era (Tuesday, September 29, 2020, 4-5:30 p.m.)
Registration: To register for one or more of the webinars in this series, fill out the EL RISE! Google form at https://bit.ly/3g8jGxr.
The EWIG ELR subgrantee, Californians Together, and its partners, known collectively as EL RISE!, are hosting a two-part teacher webinar series.
- Part I: Partnering with Families in the First Month of Dual Language Programs, Kindergarten/Grade One (September 3, 2020—recording and materials coming soon)
- Part II: Planning for Biliteracy in Distance Learning: Spanish Dual Language Programs, Kindergarten/Grade One (September 10, 2020, from 2:30-4:30 p.m.)
Registration: To register, fill out the EL RISE! Google form at https://bit.ly/31uzx3p.
The EWIG ELR subgrantee, Californians Together, and its partners, known collectively as EL RISE!, are hosting a three-part teacher webinar series. This fall webinar series for kindergarten through grade six educators is designed to address the immediate needs of teachers in meeting the needs of English learners in distance or hybrid learning contexts. Teachers may select one, two, or all three webinars for participation.
- Welcoming, Inclusive, and Affirming Classrooms for English Learners (September 9, 2020, 2:30-4:30 p.m.)
- Critical Conditions for English Learners in Distance Learning (September 16 or 23, 2020, 2:30-4:30 p.m.)
- Creating and Sustaining Family Partnership in Distance Learning (September 24 or 30, 2020, 2:30-4:30 p.m.)
Registration: To register for one or more of the webinars in this series and get a detailed description of each event, please visit https://bit.ly/3fAt6Rj and fill out the Google form.