Skip to main content
California Department of Education Logo

Annual Sponsor Verification Report for 2020–21


On November 2, 2020, the U.S. Department of Agriculture (USDA) extended the School Food Authority (SFA) deadline to complete verification to February 28, 2021. SFAs that collected free and reduced-price meal applications for the National School Lunch Program (NSLP) and/or the Seamless Summer Feeding Option (SSO) are required to conduct verification. However, all SFAs are required to complete the verification report regardless of whether applications were collected, the program(s) operated, or provision status. SFAs are encouraged to complete verification and the verification report sooner than the February 28, 2021, deadline if possible. The Nutrition Services Division requests that SFAs submit their verification report as soon as verification is complete, but no later than March 1, 2021.

SFAs can submit verification reports to the Nutrition Services Division through the Child Nutrition Information and Payment System (CNIPS). SFAs should continue to report on direct certification and meal application totals as of the dates specified in the verification report, October 30, 2020, and October 1, 2020, respectively. Verification results should be reported as of the date the verification activities were considered complete. SFAs should refer to the USDA Eligibility Manual for School Meals for verification procedures and information on when verification is considered complete.

Important Information about the Verification Report

For all SFAs required to complete direct certification (DC), the USDA requires SFAs and the California Department of Education (CDE) to individually report on the number of students directly certified through the Supplemental Nutrition Assistance Program (SNAP), (CalFresh in California), Temporary Assistance for Needy Families (TANF), (CalWORKS in California), Medicaid (Medi-Cal in California), and through other programs. In compliance with federal regulations, the California Longitudinal Pupil Achievement Data System (CALPADS) provides a Certification Status code that designates the program of eligibility as follows:

  • S-Student is eligible for free meals only through CalFresh
  • T-Student is eligible for free meals only through CalWORKS
  • M-Student is eligible for free meals only through Medi-Cal
  • R-Student is eligible for reduced-price meals through meeting the income eligibility criteria of Medi-Cal
  • N-Student is not directly certified for F/RP meals because no match was found
SFAs without Access to CALPADS

SFAs who complete the DC process with a local county agency that does not designate the program of eligibility will need to work in partnership with the county agency to obtain data that is compliant with USDA requirements and the benchmarks set by the Healthy, Hunger-Free Kids Act (HHFKA) of 2010 Section 101. For information regarding the HHFKA, please visit the USDA NSLP: DC Continuous Improvement Plans Required by the HHFKA of 2010 web page External link opens in new window or tab..

Verification Report Instructions

SFAs must access the verification report through the CNIPS. Instructions to complete the verification report, as well as The Verification Reporting training video, are on the CDE Verification Reporting web page. Please read all of the instructions and watch the training video before completing the report.

Contact Information

If you have any questions regarding this subject, please contact your School Nutrition Programs (SNP) County Specialist. The SNP County Specialist list is available in the Download Forms section of CNIPS, Form ID Caseload. You can also contact the SNP Office Technicians, by phone at 916-322-3005 or 916-322-1450 to be directed to your SNP County Specialist.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Friday, November 20, 2020
Related Content
  • Nutrition
    Resources and information related to child nutrition, nutrition education, food distribution programs, and the Child Nutrition and Physical Activity Advisory Council.
  • Nutrition What's New
    News and announcements relating to nutrition for program operators and contacts.
  • School Nutrition
    Meal and milk programs offered at public and private non-profit schools and residential child care institutions.
Recently Posted in Nutrition
  • Tip Sheet: CACFP Meal Service During COVID-19 (added 24-Nov-2020)
    The California Department of Education (CDE) Nutrition Services Division has created a new tip sheet to assist Child and Adult Care Food Program (CACFP) Operators who are conducting meal service during the Novel Coronavirus (COVID-19) pandemic.
  • Use of FRPM Data for Funding Purposes 2020–21 (added 24-Nov-2020)
    This letter provides guidance to Local Education Agencies on the use of Free and Reduced-Price Meal (FRPM) applications for meal eligibility and funding purposes during the 2020–21 school year.
  • FRMP Requirements School Year 2020–21 (added 24-Nov-2020)
    Attachment to the Use of FRPM Data for Funding Purposes letter. Provides requirements for collecting free and reduced-price meal eligibility data used to determine supplemental and concentration grant funding based on meal program type.
  • COVID-19 Required Reporting CNP Assessment (added 20-Nov-2020)
    The USDA requires assessment information on the effectiveness of the waivers in providing improved services to program participants. The CDE NSD is requiring that program operators complete the CDE COVID-19 CNP Waivers Assessment survey.
  • 2020–21 CACFP Mandatory Training (added 20-Nov-2020)
    Announcement for the 2020–21 Child and Adult Care Food Program (CACFP) Mandatory Training.

  • Annual Sponsor Verification Report for 2020–21 (added 20-Nov-2020)
    On November 2, 2020, the U.S. Department of Agriculture (USDA) extended the School Food Authority (SFA) deadline to complete verification to February 28, 2021.
  • Funding Opportunity: Farm to School Grants (added 19-Nov-2020)
    CDE Nutrition Services Division is pleased to announce that the USDA has released their Request for Applications for $10 million in Farm to School grants to create and strengthen F2S programs for Federal Fiscal Year 2021.
  • MB: California State Meal Mandate (added 17-Nov-2020)
    Management Bulletin (MB) SNP-11-2020 California State Meal Mandate, is available and supersedes Management Bulletin NSD-SNP-01-2009 (December 2009).
  • October 20, 2020 Tuesday at 2 Webinar (added 17-Nov-2020)
    California Department of Education (CDE) Nutrition Services Division (NSD) hosted the twelfth Tuesday @ 2 School Nutrition Town Hall webinar on October 20, 2020.
  • California's State Meal Mandate (added 16-Nov-2020)
    California's State Meal Mandate - 2020 Noncongregate Feeding Guidance.