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CACFP Administrative Manual Section 12.1

Child and Adult Care Food Program Administrative Manual Section 12.1: Training Requirements.

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Terms, Definitions, and Acronyms

Section 12: Training

Section 12.1 Training Requirements 

All centers and DCH sponsors must:

  • Ensure that appropriate staff participate in the annual NSD mandatory training
  • Provide annual staff training to center and DCH sponsor staff on program requirements, and document this training

In addition, DCH sponsors must train DCH providers on program requirements and document this training annually.

Nutrition Services Division Annual Mandatory Training

An agency must require appropriate staff to participate in the annual training provided by the NSD. The NSD uses a combination of in-person workshops and online courses to provide this training and allows agencies to decide which training mode is best suited for them.

Appropriate staff may include program staff with direct program responsibility, program directors, executive directors, and board members. The NSD tracks the participation of each agency and issues a certificate upon completion of the training.

Annual Training Requirements for Center and Day Care Home Sponsor Staff

Center and DCH sponsor staff must conduct and document annual staff training on program requirements. The training should be appropriate to the experience and duties of the staff. Sponsors may offer a variety of training opportunities at various locations and times each year.

Each year, agencies are required to cover the following topics during staff trainings:

  • Meal patterns, planning, and menu production records (if applicable; see Section 9.1 for more information)
  • Meal counts
  • Claim submission and review procedures
  • Recordkeeping requirements
  • Reimbursement systems

In addition, agencies must provide civil rights compliance training to all staff involved in the CACFP. The training topics must include:

  • Collection and use of data
  • Effective public notification systems
  • Complaint procedures
  • Compliance review techniques
  • Resolution of noncompliance
  • Requirements for reasonable accommodation for persons with disabilities
  • Requirements for language assistance
  • Conflict resolution
  • Customer service

See Section 11.1 for more information on civil rights.

The NSD also recommends that agencies train their staff annually on licensing requirements, the annual update process, nutrition, safety and sanitation, food buying, food preparation, service and storage, label reading, or creative cooking.

Agencies must ensure that they maintain training records. These records must include dates, locations, CACFP topics discussed, and names of personnel in attendance.

Day Care Home Sponsor Annual Training for Providers

DCH sponsors must provide training annually to all participating providers. These sponsors may cooperate with each other to offer joint sessions.

Each year, DCH sponsors are required to cover the following topics during staff training:

  • Meal patterns
  • Meal counts
  • Claims submission and claim review procedures
  • Recordkeeping requirements
  • Reimbursement system

DCH sponsors must periodically update their providers with information on the importance and benefits of the Special Supplemental Nutrition Program for Women, Infants, and Children, and ensure that parents of enrolled children also receive this information.

Annual training meetings are usually held in small to large group settings, but may also be held online or in providers’ homes. If providers complete online training, DCH sponsors must have some form of documentation, like a completed test, to prove that the provider completed the training course.

DCH sponsors must document the date, location, topic, and participants for each session held, and retain documentation for at least three program years plus the current program year.

New Centers and Day Care Home Providers

When a sponsor adds a new center or DCH provider to its program agreement, the center or DCH sponsor must train new center staff or the DCH provider on the duties and responsibilities of the CACFP prior to the first day of CACFP operation.

Recruitment—Day Care Home Sponsors Only

DCH sponsors must only recruit providers that are licensed, registered, or government approved. Sponsors may only recruit providers that are not operating under another sponsorship.

References: 7 CFR, sections 226.15(e)(12), 226.15(e)(14), 226.15(o), 226.16(d)(2), 226.16(d)(3), 226.16(d)(4)(v), 226.17(b)(10), 226.19(b)(6), and 226.19a(b)(11); MB 05-207 Training and Monitoring, MB 04-206 Mandatory Institution Attendance at State Agency CACFP Training; FNS Instruction 113-1

Questions:   Nancy Charpentier | | 916-327-2991
Last Reviewed: Monday, June 11, 2018
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