Child and Adult Care Food Programs Bulletins

Important Notice: CACFP Program Moved to CDSS

The Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of child care and development programs administered by the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may not be current and involves the Child and Adult Care Food Program (CACFP) that has moved to CDSS. Visit the CDSS CACFP web page or call 1-833-559-2420 for more information.

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2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010
2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000 | 1999
1998

Note: Bulletins are in descending order by release date, and may be sorted by any column heading in ascending or descending order.

Calendar Year 2020

Release Date	Topic	Title	Bulletin Number
October 2020	Day Care Homes Expansion Funds	2020 –21 Day Care Homes Expansion Funds Request for Applications	CACFP-03-2020
September 2020	Documentation Requirements	Documentation Requirements for the Child and Adult Care Food Program	CACFP-01-2020
July 2020	Nutrition Requirements for Fluid Milk and Fluid Milk Substitutions	Nutrition Requirements for Milk in the Child and Adult Care Food Program	CACFP-02-2020
February 2020	Crediting Commercially Prepared Smoothies	Smoothies Offered in Child Nutrition Programs	CNP-04-2020

Calendar Year 2019

Release Date	Topic	Title	Bulletin Number
November 2019	Monitoring Requirements	Monitoring Requirements for Participation in the Child and Adult Care Food Program	CACFP-09-2019
June 2019	Day Care Home Expansion Funds	2019–20 Day Care Home Expansion Funds Request for Applications	CACFP-07-2019
May 2019	Thresholds	Federal Micropurchase and Small Purchase Thresholds	CNP-01-2019
May 2019	Excess Funds	Transferring Excess Funds between Child Nutrition Programs	CNP-04-2019
May 2019	Reporting Child and Adult Care Food Program and Summer Food Service Program Changes to the CDE	Reporting Entity Type, Tax ID Number, Name, Address, and Ownership Changes to the Child and Adult Care Food Program and the Summer Food Service Program	CACFP-06-2019
May 2019	Audit Requirements	Revised: Audit Requirements—Child and Adult Care Food Program	CACFP-05-2019
April 2019	Training Requirements	Training Requirements in the Child and Adult Care Food Program	CACFP-03-2019
April 2019	Site License Details Update Processes	Site License Details Update Processes in the Child Nutrition Information and Payment System	CACFP-04-2019
February 2019	Documentation Requirements	Documentation of Child and Adult Care Food Program Day Care Home Providers Based on CalFresh Program Participation - Action Required	CACFP-01-2019

Calendar Year 2018

Release Date	Topic	Title	Bulletin Number
October 2018	Administrative Manual	Availability of the Child and Adult Care Food Program Administrative Manual for Centers and Day Care Home Sponsors	CACFP-09-2018
August 2018	Cooperative Agreements	Questions and Answers: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-party Services	CNP-07-2018
June 2018	Day Care Home Expansion Funds	2018–19 Day Care Home Expansion Funds Request for Applications	CACFP-03-2018
June 2018	Lease or Rental Costs	Real Estate Lease or Rental Costs	CACFP-06-2018
June 2018	Permanent Agreement	Sponsor and Provider Permanent Agreement	CACFP-05-2018
June 2018	Locally Produced Foods	Purchase of Locally Produced Foods	CNP-06-2018
June 2018	Market Basket Analysis	Market Basket Analysis When Procuring Program Goods and Modifying Contracted-for Product Lists	CNP-04-2018
June 2018	Five-day Reconciliation	Conducting a Five-day Reconciliation in the Child and Adult Care Food Program	CACFP-04-2018
June 2018	Kin-GAP	Discontinuation of Kinship Guardianship Assistance Payment Program for Meal Eligibility	CNP-09-2018
May 2018	Perishable Foods	Perishable Foods in Child Nutrition Programs	CNP-05-2018
February 2018	The Use of Share Tables	The Use of Share Tables	CNP-03-2018
February 2018	Donation of Leftover Food	Guidance on the Donation of Leftover Food in Child Nutrition Programs	CNP-02-2018
January 2018	Incentive Awards	Incentive Awards of Minimal Value	CACFP-01-2018

Calendar Year 2017

Release Date	Topic	Title	Bulletin Number
November 2017	Reimbursement Claim	Reimbursement Claim One-time Only Exception Submission Deadline Policy Clarification	CNP-07-2017
September 2017	Meal Pattern	Crediting Tofu and Soy Yogurt Products in the Child Nutrition Programs	CNP-09-2017
September 2017	Enrollment Documentation	Enrollment Documentation in Child Care Centers and Day Care Homes	CACFP-11-2017
September 2017	Accommodate Disabilities	Modifications to Accommodate Disabilities in the Child and Adult Care Food Program and the Summer Food Service Program	CACFP-08-2017
July 2017	Financial Management	Recording of All Costs Through Generally Accepted Accounting Principles	CACFP-06-2017
May 2017	Funding	Annual Audit Status Certification Form Requirements for Organizations Participating in the California Department of Education Nutrition Programs -Action Required	CNP-04-2017
May 2017	Taking Food Components Off-site	Taking Food Components Off-site in the At-risk Afterschool Meals Program	CACFP-10-2017
May 2017	Eligibility	2017–18 Annual Income Eligibility Guidelines -Action Required	CNP-05-2017
April 2017	Administrative Payments	Child and Adult Care Food Program Procedures for Retaining or Returning Unused Federal Administrative Payments	CACFP-04-2017
March 2017	Day Care Home Expansion Funds	2017–18 Day Care Home Expansion Funds Request for Applications	CACFP-01-2017
February 2017	Potable Water	Availability of Potable Water to Children and Allowable Costs	CACFP-02-2017
February 2017	Allowable Costs	Prior Approval for Child and Adult Care Food Program Allowable Costs	CACFP-03-2017
January 2017	Eligibility	Eligibility Requirements for Military Families	CNP-02-2017

Calendar Year 2016

Release Date	Topic	Title	Bulletin Number
December 2016	Health and Safety Information	Health and Safety Permit and Fire Inspection Requirements for License-exempt Centers -Action Required	CACFP-07-2016
November 2016	Audit Costs	Reimbursement for Child and Adult Care Food Program Audit Costs	CACFP-11-2016
August 2016	Disclosure Requirements	Disclosure Requirements for the Community Nutrition Programs	CACFP-05-2016
May 2016	Independent Governing Board of Directors	Requirement for Independent Governing Board of Directors	CACFP-04-2016
February 2016	Grant	2016–17 Day Care Home Expansion Funds Request for Applications	CACFP-01-2016
January 2016	Adult Day Care Eligibility Records	Participant Eligibility Record for Adult Day Care -Action Required	CACFP-02-2016
January 2016	Indirect Costs	Indirect Costs in the Child and Adult Care Food Program and Summer Food Service Program	CACFP-03-2016

Calendar Year 2015

Release Date	Topic	Title	Bulletin Number
November 2015	Codes of Conduct	Written Codes of Conduct and Performance of Employees Engaged in the Procurement, Award, and Administration of Contracts -Action Required	CNP-01-2015
September 2015	Revenue and Expenditure Tracking	School Food Authorities Revenue and Expenditure Tracking for the Child and Adult Care Food Program and School Nutrition Program	CACFP-07-2015
August 2015	Area Eligibility	Area Eligibility in Child Nutrition Programs	CNP-04-2015
July 2015	Eligibility	Exceptions to U.S. Department of Agriculture (USDA) Policy Memorandum SP 42-2014, SFSP 17-2014, and CACFP 11-2014: Sharing Aggregate Data to Expand Program Access and Services in Child Nutrition Programs	CNP-03-2015
July 2015	Meal Service	Guidance on Prohibition of Separation by Gender During Child Nutrition Program Meal Service	CNP-09-2015
July 2015	Claiming Meals for School-age Children	Claiming Meals for School-age Children Approved for Care Under a Preschool License	CACFP-12-2015
June 2015	Product Documentation	Guidance for Accepting Processed Product Documentation for Meal Pattern Requirements	CNP-07-2015
June 2015	Allowable Costs	Allowable Costs Related to Physical Activity and Limiting the Use of Electronic Media in the Child and Adult Care Food Program -Action Required	CACFP-10-2015
June 2015	Meals	REVISED: Food Consumption Outside the Foodservice Area	CNP-05-2015
June 2015	Local Foods	Local Foods in the Child and Adult Care Food Program with Questions and Answers	CACFP-09-2015
May 2015	CN Labels	CN Labels Copied with a Watermark	CNP-08-2015
May 2015	Assessing Costs	Assessing Costs in the Child and Adult Care Food Program	CACFP-06-2015
April 2015	Disaster Relief	Disaster Response	CNP-02-2015
April 2015	Serious Deficiency	Updates to the Serious Deficiency Process—Day Care Home Providers	CACFP-05-2015
March 2015	Grants	2015–16 Day Care Home Expansion Funds RFA	CACFP-02-2015
January 2015	Personal Activity Report (PAR)	Documenting Employee Time and Effort in the Child and Adult Care Food Program -Action Required	CACFP-03-2015
January 2015	Eligibility Determinations	Guidance on Income Eligibility Determinations and Duration -Action Required	CACFP-01-2015

Calendar Year 2014

Release Date	Topic	Title	Bulletin Number
May 2014	Eligibility	2014–15 Income Eligibility Guidelines for the Child and Adult Care Food Program	CACFP-13-2014
May 2014	Head Start	Questions and Answers on the Participation of Head Start Programs in Child Nutrition Programs	CNP-05-2014
May 2014	Flexibilities	Existing Flexibilities in the Child and Adult Care Food Program	CACFP-10-2014
May 2014	Shifts of Care	Documentation of Shifts of Care for Day Care Home Providers	CACFP-07-2014
May 2014	Monitoring Requirements	Monitoring Requirements for Day Care Home Sponsors Operating in Different Geographic Regions	CACFP-05-2014
May 2014	Streamlining At-risk	Streamlining Child and Adult Care Food Program At-risk Afterschool Meal Participation for School Food Authorities -Action Required	CACFP-06-2014
May 2014	USDA Handbooks	Availability of USDA Child and Adult Care Food Program Handbooks	CACFP-17-2014
May 2014	State Requirements	Additional State Requirements in the Child and Adult Care Food Program	CACFP-04-2014
May 2014	Tax-Exempt Status	Tax-Exempt Status for Private Nonprofit Organizations and Churches in the Child and Adult Care Food Program and Summer Food Service Program	CACFP-02-2014
March 2014	Finance	Financial Management of the Child and Adult Care Food Program	CACFP-09-2014
January 2014	Meals	Variations in Meals for Religious Reasons	CNP-04-2014

Note: Bulletins dated 2013 and earlier are in descending order by bulletin number.

Calendar Year 2013

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CACFP-15-2013	2013–14 Child and Adult Care Food Program Reimbursement Rates	September 2013
USDA-CACFP-14-2013	Health and Safety in the Child and Adult Care Food Program -Action Required	December 2013
USDA-CACFP-11-2013	Clarification Regarding Required Meal Claim Edit Checks and Block Claims -Action Required	December 2013
USDA-CACFP-10-2013	Day Care Home Sponsor Administrative Payment Options -Action Required	November 2013
USDA-CACFP-06-2013	Day Care Home Expansion Funds Request for Applications	May 2013
USDA-CACFP-04-2013	Point-of-Service for the At-Risk, Afterschool Meal	April 2013
USDA-CACFP-01-2013	Tribal Participation in the Child and Adult Care Food Program and Summer Food Service Program	January 2013
NSD-CNP-08-2013	Child Nutrition and Information Payment System User Acceptance Agreement -Action Required	May 2013
NSD-CNP-02-2013	Reimbursement Claims Resources	March 2013
NSD-CNP-01-2013	Change in Management Bulletin Distribution Process -Action Required Change in Distribution Process for Nutrition Services Division Management Bulletins and USDA Policy Memoranda	January 2013
NSD-CACFP-07-2013	Free and Reduced-price Meals Data File Availability and Effective Dates -Action Required	April 2013
NSD-CACFP-05-2013	Contracting Out for Management Functions	April 2013

Calendar Year 2012

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CNP-10-2012	Procurement Geographic Preference Q and As–Part II	December 2012
USDA-CNP-02-2012	Rural Development Community Facilities Program	October 2012
USDA-CNP-01-2012	Cooperation with USDA Evaluations and Research Cooperation with USDA Officials and Contractors Conducting Evaluations and Research	October 2012
USDA-CACFP-22-2012	Adult Day Care Center Eligibility and Licensing/Approval	October 2012
USDA-CACFP-20-2012	Rescinding USDA Policy Memoranda Relating to Adult Day Cares Rescinding USDA Policy Memoranda Relating to the Adult Day Care Component of the Child and Adult Care Food Program	October 2012
USDA-CACFP-19-2012	Participant Eligibility in Adult Day Care Center	October 2012
USDA-CACFP-17-2012	Serious Deficiency Process: Corrective Action Plans Serious Deficiency Process and Acceptable Corrective Action Plans, National Disqualified List Procedures, and Debt Collection Process	September 2012
USDA-CACFP-16-2012	Health and Safety Standards Health and Safety Standards for Outside-school-hours Care Centers and At-risk Afterschool Care Centers	August 2012
USDA-CACFP-13-2012	USDA Family Day Care Homes Monitor Handbook -Action Required	April 2012
USDA-CACFP-11-2012	At-Risk, Afterschool Meals Component Q and A At-risk, Afterschool Meals Component of the Child and Adult Care Food Program, Questions and Answers	May 2012
USDA-CACFP-06-2012	Corrective Action -Action Required	March 2012
USDA-CACFP-02-2012	Transmission of Household Income Information Transmission of Household Income Information by Tier II Day Care Homes in the Child and Adult Care Food Program	August 2012
NSD-CACFP-11-2012	Retention of Source Documents for Meal Counts -Action Required	May 2012
NSD-CACFP-09-2012	Additional CBAS Information for ADHC Agencies -Action Required Additional Information for Adult Day Health Care Centers Regarding the Transition to the Community-based Adult Services Program	April 2012
NSD-CACFP-07-2012	Updated Eligibility Forms for Adult Care Agencies	April 2012
NSD-CACFP-03-2012	Annual Statewide Media Release	March 2012

Calendar Year 2011

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CNP-02-2011	Privacy Protection and Social Security Numbers -Action Required Privacy Protection and the Use of Social Security Numbers	April 2011
USDA-CACFP-10-2011	Varied Timing of Unannounced Child and Adult Care Food Program Reviews -Action Required Varied Timing of Unannounced Reviews in the Child and Adult Care Food Program	May 2011
USDA-CACFP-06-2011	Annual Update Requirements for the Child and Adult Care Food Program	August 2011
USDA-CACFP-02-2011	Expansion of At-Risk Afterschool Meals Expansion of At-risk Afterschool Meals in the Child and Adult Care Food Program	January 2011
USDA-CACFP-01-2011	Child and Adult Care Food Program At-Risk Afterschool Meals Handbook	July 2011
NSD-CACFP-09-2011	Serious Deficiency Process: Annual Update Req. Serious Deficiency Process for Agencies Failing to Submit Annual Update Requirements for the Child and Adult Care Food Program	September 2011

Calendar Year 2010

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CNP-05-2010	Extending Categorical Eligibility Q and A Extending Categorical Eligibility to Additional Children in a Household - Questions and Answers	September 2010
USDA-CACFP-06-2010	Serious Deficiency Process - Day Care Home Providers -Action Required	March 2010
USDA-CACFP-05-2010	Record Retention Requirements for Day Care Home Providers -Action Required	August 2010

Calendar Year 2009

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CNP-03-2009	Extending Categorical Eligibility Extending Categorical Eligibility to Additional Children in a Household	October 2009
USDA-CNP-02-2009	Internal Revenue Service Filing Requirements Internal Revenue Service Filing Requirements for Private, Nonprofit Organizations	April 2009
USDA-CACFP-04-2009	Meal Disallowance Policies for Day Care Homes	June 2009

Calendar Year 2008

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
USDA-CNP-05-2008	Dollar Threshold For Payment of Underpayments Dollar Threshold For Payment of Underpayments from Reviews and Audits Performed for School Nutrition Programs, the Child and Adult Care Food Program, and the Summer Food Service Program	September 2008
USDA-CNP-01-2008	Crediting of Corn Meal and Corn Flour Crediting of Corn Meal (Cornmeal) and Corn Flour for Grains/Breads Component in Food-Based Menu Planning	February 2008
NSD-CACFP-03-2008	Day Care Home Provider Transfer Policy -Action Required	July 2008

Calendar Year 2007

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
NSD-CNP-02-2007	Transfer of Agency Ownership Transfer of Agency Ownership - Both Non-Profit and For-Profit Agencies	October 2007
NSD-CACFP-05-2007	Returning Uncashed Check Funds - Action Required Procedures for Returning Funds from Uncashed Day Care Home Provider Checks	February 2007
NSD-CACFP-02-2007	Second Interim Rule: Household Contacts -Action Required	February 2007

Calendar Year 2006

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
06-223	Reimbursements for Non-Claiming Homes Administrative Reimbursements for Non-Claiming Homes in the Child and Adult Care Food Program	September 2006
06-221	Enrollment Records and Block Claiming Child and Adult Care Food Program: Second Interim Rule: Enrollment Records and Block Claiming	September 2006
06-219	Provider's Residential and/or Own Children Eligibility of Day Care Home Provider’s Residential and/or Own Children	September 2006
06-210	Interim Rule: Emergency Shelters	March 2006
06-208	Sponsor Monitoring of Facilities	March 2006
06-204	Second Interim Rule: Application Process	March 2006
06-201	National Flood Insurance Program Payments Treatment of National Flood Insurance Program Payments	January 2006

Calendar Year 2005

Bulletin Number	Bulletin Title and Subject	Release Date
05-210	Allowability of Cost for Insurance Allowability of Cost for Directors' and Officers' Insurance in the Child and Adult Care Food Program	May 2005
05-203	License Exempt (TrustLine) Providers	January 2005
05-201	Disbursement of State Meal Reimbursement	March 2005

Calendar Year 2004

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
04-201	Certification Regarding Principals, Board Members Certification Regarding Principals and Board Members	February 2004
04-200	Administrative Reimbursement for Day Care Homes Licensing Use of Administrative Reimbursement for Day Care Home Licensing	January 2004

Calendar Year 2003

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
03-214	Effect of Bussing on Area Eligibility Effect of Bussing on Area Eligibility in the Child and Adult Care Food Program, Summer Food Service Program, and National School Lunch Program	June 2003
03-211	Responsibility to Report Licensing Violation	June 2003

Calendar Year 2002

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
02-223	Eligibility of For-Profit Child Care Centers	August 2002
02-216	Residential Care and Military Personnel	June 2002
02-212	Private, For-Profit Unaffiliated Centers Head Start and Private, For-Profit Unaffiliated Centers	May 2002
02-211	Use of "Stop Payments"	May 2002
02-208	Terminations and Appeals of Family Day Care Homes Providers Terminations and Appeals of Family Day Care Home Providers	May 2002
02-207	Late Payment Charges and Allowable Costs Late Payment Charges and Allowable Costs to Child Nutrition Accounts	May 2002
02-202	National Disqualified List	May 2002
02-200	Monitoring Requirements Revised	February 2002

Calendar Year 2001

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
01-216	Residential Care	November 2001
01-207c	Allowable Employee Compensation Costs Allowable Child and Adult Care Food Program Employee Compensation Costs - Correction	May 2001
01-206	Questions and Answers from the USDA	September 2001
01-203	Head Start and Private Unaffiliated Centers	March 2001

Calendar Year 2000

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
00-218	Small Business Administration Small Business Administration and Related Organizations	December 2000
00-212	Public Law 106-224 [2 of 4]	February 2001
00-210	Public Law 106-224 [1 of 4]	February 2001
00-210	Establishing Eligibility for Free Meals	October 2000
00-207	Miscellaneous Policy Clarifications	November 2000

Calendar Year 1999

Bulletin Number	Bulletin Title (Link) and Subject	Release Date
99-206	Emergency Shelters Serving Homeless Children Participation of Emergency Shelters Serving Homeless Children	August 1999
99-203	Child Nutrition Reauthorization Act of 1998 Child Nutrition Reauthorization Act of 1998 (Public Law 105-336)	March 1999