Skip to main content
California Department of Education Logo

Reimbursements for Non-Claiming Homes


Important Notice: CACFP Program Moved to CDSS

The Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of child care and development programs administered by the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may not be current and involves the Child and Adult Care Food Program (CACFP) that has moved to CDSS. Visit the CDSS CACFP web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Nutrition Services Division Management Bulletin

To: Child and Adult Care Food Program, Day Care Home Sponsors

Number: 06-223

Attention: Food Program Director

Date: September 2006

Subject: Administrative Reimbursements for Non-Claiming Homes in the Child and Adult Care Food Program

Reference: United States Department of Agriculture Policy Memo 13-2006 issued June 29, 2006

This Management Bulletin provides clarification from the United States Department of Agriculture (USDA) that sponsors of day care homes may not include non-claiming homes in the total number of homes reported for determining administrative reimbursements.

This guidance does not change California Department of Education’s (CDE) current policy.

Attachment

  1. USDA Policy Memo CACFP 13-2006 (DOC) at http://www.cde.ca.gov/ls/nu/cc/documents/mbcacfp06223att.doc

United States Department of Agriculture

Food and Nutrition Service
3101 Park Center Drive
Alexandria, VA 22302-1500

Date: June 29, 2006

Memo Code: CACFP 13-2006

Subject: Administrative Reimbursements for Non-Claiming Homes in the Child and Adult Care Food Program (CACFP)

To: Regional Directors, All Regions

The purpose of this memorandum is to clarify that sponsors of day care homes may not include non-claiming homes in the total number of homes reported for determining administrative reimbursements.

In the course of conducting the Child Care Assessment Project, we became aware that some State Agencies (SAs) allow sponsors of day care homes to include in the total number of homes claimed for administrative reimbursement purposes homes that are not reporting meals in a given month.

FNS Instruction 796-2 Revision 3 states that a sponsor’s administrative reimbursement is based on the number of day care homes “participating” under their sponsorship during the claim month. A day care home provider that does not claim meals for a given month is not considered to be participating in the Program and, as such, can not be included in the sponsor’s claim for administrative reimbursement.

We recognize sponsors may incur administrative costs on behalf of a day care home that exceed the corresponding reimbursement for the home in a given month. Conversely, there may be months in which a sponsor incurs minimal cost on behalf of a particular provider, while receiving full administrative reimbursement. The CACFP rate structure was developed with the full understanding that this fluctuation would occur.

Please notify your State agencies that, effective not later than their claim for August 2006, they may no longer allow sponsors to include in claims for reimbursement any provider that did not serve a reimbursable meal/meals during the claim month.

Please contact Keith Churchill at 703-305-2590 should you have questions concerning this guidance.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, June 16, 2021
Related Content
Recently Posted in Nutrition
  • Pandemic EBT Local Administrative Grant (added 18-Jan-2022)
    Pandemic EBT Local Administrative Cost Grant Award for School Year 2020–21. The CDE will issue P-EBT Local Administrative Cost Grant awards to eligible LEAs in March 2022.
  • Interstate Meat Dist. Inc. Recalls Ground Beef (added 10-Jan-2022)
    Interstate Meat Dist. Inc. recalls ground beef products due to possible E. Coli O157:H7 contamination.
  • Updates to the Federal Micropurchase Threshold (added 03-Jan-2022)
    This information contains updates to the official policies surrounding the new micropurchase threshold.
  • ECR Funds Now Available for Eligible SNP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement (ECR) Program funds to all eligible School Nutrition Program (SNP) Operators through the Child Nutrition Information and Payment System (CNIPS).
  • ECR Funds Available for Eligible CACFP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement Program funds to all eligible Child and Adult Care Food Program Operators through the Child Nutrition Information and Payment System.

  • USDA Policy Memo SP 11-2021 Extensions (added 21-Dec-2021)
    This web page advises SFAs of the extension issued by USDA FNS that 1) extends the ability to serve 1% low-fat flavored milk and 2) extends the prohibition on the use of poultry products from China in the CNPs through February 18, 2022.
  • Webinar: Universal Meals Listening Session #1 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Webinar: Tuesdays at 2 School Nutrition Town Hall (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 26, 2021 is a discussion on best practices for operating school nutrition programs to navigate nationwide waivers and planning quality services for SY 2021–22.
  • Webinar: Universal Meals Listening Session #2 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Universal Meals Listening Session January 11, 2022 (added 14-Dec-2021)
    On January 11, 2022 at 2 p.m. the Nutrition Services Division (NSD) is hosting the third in a series of listening sessions for the newly established California Universal Meals Program.