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Assessing Costs in the CACFP


Important Notice: CACFP Program Moved to CDSS

The Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of child care and development programs administered by the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may not be current and involves the Child and Adult Care Food Program (CACFP) that has moved to CDSS. Visit the CDSS CACFP web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Nutrition Services Division Management Bulletin

Purpose: Policy

To: Child and Adult Care Food Program Sponsors

Attention: Authorized Representative and Program Contact

Number: CACFP-06-2015

Date: May 2015

Reference: U.S. Department of Agriculture Policy Memorandum CACFP 08-2015; Title 2, Code of Federal Regulations, Part 200, Subpart E; CACFP Guidance for Management Plans and Budgets, Part 2 A, B; and U.S. Department of Agriculture Food and Nutrition Service Instruction 796-2 (Revision 4)

Subject: Assessing Costs in the Child and Adult Care Food Program


This Management Bulletin (MB) provides a link to a tip sheet, Assessing Costs in the Child and Adult Care Food Program (CACFP). This tip sheet provides guidance on the process for state agencies and CACFP-participating agencies to follow when using nonprofit food service account funds for CACFP related costs. The tip sheet may be viewed as an attachment to U.S. Department of Agriculture (USDA) Policy Memorandum CACFP 08-2015: Assessing Costs in the Child and Adult Care Food Program on the USDA CACFP Policy Web page at http://www.fns.usda.gov/cacfp/policy External link opens in new window or tab..

State agencies and participating CACFP agencies must ensure that costs charged to the nonprofit food service account are allowable under CACFP regulations. In determining which costs and activities may be charged to the nonprofit food service account, a CACFP-participating agency and state agency must assess the allowability of costs by considering the activity’s affect to support or improve the CACFP. In doing so, a CACFP-participating agency and state agency must consider whether the proposed cost is reasonable, necessary, and allowable in accordance with Title 2, Code of Federal Regulations (2 CFR), Part 200, Subpart E and USDA Food and Nutrition Service Instruction 796-2 (Revision 4).

The cost principles in 2 CFR serve an extremely important function in considering proposed costs and assisting programs to better understand how nonprofit food service account funds are used. State agencies and participating CACFP agencies must use the cost principles for the purpose of cost determination. They are not intended to dictate the extent of financial assistance for a particular cost.
Questions

If you have any questions regarding this MB, please contact your CACFP specialist. A contact list of CACFP specialists is available in the Download Forms section of the Child Nutrition Information and Payment System, Form ID CACFP 01. You can also contact the Community Nutrition Programs Administration Office Technician by phone at 800-952-5609, Option 3, to be directed to your CACFP specialist.

Questions:   Child and Adult Care Food Programs Branch | 800-952-5609, Option 3
Last Reviewed: Thursday, June 10, 2021
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