Skip to main content
California Department of Education Logo

Reporting Changes in the CACFP and SFSP


Important Notice: CACFP Program Moved to CDSS

The Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of child care and development programs administered by the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may not be current and involves the Child and Adult Care Food Program (CACFP) that has moved to CDSS. Visit the CDSS CACFP web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Nutrition Services Division Management Bulletin

Purpose: Policy, Beneficial Information

To: Child and Adult Care Food Program

Attention: Program Operators

Number: CACFP-06-2019

Date: May 2019

Reference: Management Bulletin NSD-CNP-02-2007

Subject: Reporting Entity Type, Tax ID Number, Name, Address, and Ownership Changes to the CACFP and the SFSP


This management bulletin (MB) reminds Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP) Operators about the requirement of reporting changes to the California Department of Education (CDE).

As stated in the Agreement to Participate that agencies sign when joining the CACFP or the SFSP, if any of the following changes occur, agencies must immediately report such changes to their assigned CACFP and SFSP Specialists:

  • Entity type
  • Tax ID number
  • Agency name
  • Agency address
  • Ownership or change in responsible principals
Entity Type

A change in entity type can include an agency changing to or from a Sole Proprietor, Individual, or Single Member Limited Liability Corporation (LLC) to or from a Partnership, Estate or Trust, or for-profit (excluding SFSP) or nonprofit Corporation. Such changes must be reported to the agency’s CACFP and SFSP Specialist.

Tax ID Number

A Tax ID number change can occur when there is a change in entity type. For example, changing from an individual using a Social Security number to a Corporation using a Federal Employer Identification Number constitutes a Tax ID number change. Agencies must report this change to their CACFP and SFSP Specialists. A change in Tax ID number renders the agency’s CACFP or SFSP agreement(s) invalid, and requires an agency to sign a new agreement with the CACFP or SFSP.

Agency Name

A name change refers to a change in the legal business name of an agency, to include the addition or deletion of Incorporated or LLC, or the addition or deletion of a doing business as/fictitious business name. Name changes must be reported to the agency’s CACFP and SFSP Specialist.

Agency Address

An agency address change includes a change in the physical location of the agency, in addition to a change in the payment address to which reimbursement warrants are sent.

Note: If an agency is a for-profit (excluding SFSP) or nonprofit Corporation or LLC, the agency must first report these changes to the Internal Revenue Service (IRS) and the California Secretary of State. Agencies must then provide proof of these changes to their assigned CACFP and SFSP Specialists.

Ownership

If an agency has a change in ownership, or a change in its responsible principals, they must also report this change to their assigned CACFP and SFSP Specialists. A change in ownership renders the agency’s CACFP or SFSP agreement(s) invalid, and requires an agency to sign a new agreement with the CACFP or SFSP. For more information on transfer of ownership and reporting to the CDE, please refer to CDE MB NSD-CNP-02-2007: Transfer of Agency Ownership–Both Nonprofit and For-profit Agencies, located on the CDE CACFP MB web page at https://www.cde.ca.gov/ls/nu/cc/mb.asp.

Consequences of Not Reporting Changes

Consequences of not reporting the above changes may result in late or nonpayment of reimbursement, incorrect tax filings with the IRS, and the CDE declaring an agency seriously deficient in the CACFP and the SFSP.

Contact Information

If you have any questions regarding this subject or require further explanation, please contact your assigned CACFP or SFSP Specialist.

CACFP: A list of assigned CACFP Specialists is located in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS), Form ID CACFP 01, in the CACFP module.

SFSP: A list of assigned SFSP Specialists is located in the Download Forms section of the CNIPS, Form ID SFSP 01, in the SFSP module.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Friday, June 11, 2021
Related Content
Recently Posted in Nutrition
  • Verification Process Guidance for SY 2022–23 (added 30-Sep-2022)
    This information provides guidance to SFA on how to complete the School Year (SY) 2022-23 verification process and notifies SFAs of updated verification letter to household templates that are available for use by SFAs operating Universal Meals.
  • 2022 KIT Funds for Eligible Program Operators (added 28-Sep-2022)
    This information is about the availability of the 2022 Kitchen Infrastructure and Training funds. It includes information on the timing of payment, accounting information, use of funds, and how to return funds.
  • ISNPA Webinar: Competitive Foods and Beverages (added 28-Sep-2022)
    This Introduction to School Nutrition Program Administration (ISNPA) webinar will focus on understanding the competitive food and beverage requirements.
  • School Year 2021–22 P-EBT Data Collection Reminder (added 27-Sep-2022)
    School Year 2021–22 Pandemic Electronic Benefit Transfer (P-EBT) data reporting. P-EBT daily benefits for depend on the number of days a student was enrolled in independent study or had excused absences of five or more days in a month.
  • Waivers for SFAs in Three Counties (added 23-Sep-2022)
    This information announces waivers for El Dorado, Placer, and Riverside County SFAs in response to the Mosquito and Fairview fires.

  • CA Green Ribbon Schools Recognition Program 2022 (added 23-Sep-2022)
    The purpose of this program is to honor excellence in whole-school sustainability while spotlighting replicable best practices.
  • USDA Foods Entitlement Rate for SY 2022–23 (added 21-Sep-2022)
    The U.S. Department if Agriculture (USDA) published the new USDA Foods meal rate for SY 2022-23 on July 14 and the new effective rate is 43 cents for National School Lunch Program recipient agencies.
  • Webinar: USDA TN Meal Talk: Taste Test Events (added 21-Sep-2022)
    The U.S. Department of Agriculture is hosting a Taste Test Events Webinar to share success stories, tools, and best practices for taste test events.
  • State of Emergency Due to Fires (added 21-Sep-2022)
    Governor Newsom Proclaims State of Emergency in Madera, Modoc, and Siskiyou Counties Due to Fires.
  • Paid Lunch Equity and Meal Charge Policy Guidance (added 21-Sep-2022)
    Paid Lunch Equity Exemption Guidance has been updated to make an adjustment for the implementation of the California Universal Meals Program. In addition, a meal charge policy will no longer be required from SFAs in which all sites are non-pricing.