Skip to main content
California Department of Education Logo

Meal Claim Edit Checks and Block Claims


Important Notice: CACFP Program Moved to CDSS

The Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of child care and development programs administered by the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may not be current and involves the Child and Adult Care Food Program (CACFP) that has moved to CDSS. Visit the CDSS CACFP web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required
To: Child and Adult Care Food Program Sponsoring Agencies Number: USDA-CACFP-11-2013
Attention: Authorized Representatives and Program Directors Date: December 2013
Subject: Clarification Regarding Required Meal Claim Edit Checks and Block Claims
Reference: U.S. Department of Agriculture Policy Memorandum CACFP 03-2011
Supersedes: Management Bulletin 05-211 (May 2005)

This Management Bulletin (MB) clarifies requirements for Child and Adult Care Food Program (CACFP) sponsoring agencies performing an edit check of each sponsored facility’s meal claim before filing their monthly reimbursement claim. These requirements apply only to sponsors of child care centers, adult day care centers, day care home providers, or any combination thereof. These requirements have been in effect since October 1, 2005.

Background

The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) was signed into law by President Obama on December 13, 2010. Section 331 of the HHFKA amends Section 17(d)(2) of the Richard B. Russell National School Lunch Act to prohibit the Secretary of Agriculture from requiring CACFP agencies to perform edit checks to detect block claims or unannounced follow-up reviews related to block claims.

Although CACFP sponsoring agencies are not required to perform an edit check to detect block claims or unannounced follow-up reviews related to block claims, these agencies must still perform the following two required edit checks prior to submitting each monthly reimbursement claim: 

  • Agencies must verify that the facility is approved to serve the meals that it claims. In California, the Nutrition Services Division preapproves CACFP agencies to serve and claim all meal types—breakfast, lunch, snack, and supper. This preapproval, however, is contingent upon the agency meeting the requirement of not claiming more than two meals and one snack or two snacks and one major meal per child or adult per day (the “two plus one” limit). CACFP sponsoring agencies must ensure that each facility under their sponsorship claims only the meals approved on their site application and that the claim is within the “two plus one” limit.

  • Agencies must determine the accuracy of the claim by comparing the number of enrolled participants multiplied by the number of operating days to ensure that the total number of meals claimed by the facility is equal to or less than this amount.

Note: For enrollment requirements for child care centers and homes, please see MB 05-205 (March 2005) located on the California Department of Education CACFP Enrollment Documentation Web page at http://www.cde.ca.gov/ls/nu/cc/mb05205.asp. [Note: the preceding Web address is no longer valid; please refer to MB CACFP-11-2017 at http://www.cde.ca.gov/ls/nu/cc/mbcacfp112017.asp].

These enrollment requirements do not apply to outside school hours centers, at-risk afterschool centers, emergency shelters, and adult day care centers. As a result, exempt centers must use numbers other than enrollment (such as licensed capacity) in their edit claim process.

Questions

If you have any questions regarding this MB, please contact your CACFP Specialist. A contact list of CACFP Specialists is available in the Download Forms section of the Child Nutrition Information and Payment System, Form #CACFP 01. You can also contact CACFP Unit Office Technician, by phone at 916-327-2991 or by e-mail at CACFP@cde.ca.gov to be directed you to your CACFP Specialist.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, June 16, 2021
Related Content
Recently Posted in Nutrition
  • Pandemic EBT Local Administrative Grant (added 18-Jan-2022)
    Pandemic EBT Local Administrative Cost Grant Award for School Year 2020–21. The CDE will issue P-EBT Local Administrative Cost Grant awards to eligible LEAs in March 2022.
  • Interstate Meat Dist. Inc. Recalls Ground Beef (added 10-Jan-2022)
    Interstate Meat Dist. Inc. recalls ground beef products due to possible E. Coli O157:H7 contamination.
  • Updates to the Federal Micropurchase Threshold (added 03-Jan-2022)
    This information contains updates to the official policies surrounding the new micropurchase threshold.
  • ECR Funds Now Available for Eligible SNP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement (ECR) Program funds to all eligible School Nutrition Program (SNP) Operators through the Child Nutrition Information and Payment System (CNIPS).
  • ECR Funds Available for Eligible CACFP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement Program funds to all eligible Child and Adult Care Food Program Operators through the Child Nutrition Information and Payment System.

  • USDA Policy Memo SP 11-2021 Extensions (added 21-Dec-2021)
    This web page advises SFAs of the extension issued by USDA FNS that 1) extends the ability to serve 1% low-fat flavored milk and 2) extends the prohibition on the use of poultry products from China in the CNPs through February 18, 2022.
  • Webinar: Universal Meals Listening Session #1 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Webinar: Tuesdays at 2 School Nutrition Town Hall (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 26, 2021 is a discussion on best practices for operating school nutrition programs to navigate nationwide waivers and planning quality services for SY 2021–22.
  • Webinar: Universal Meals Listening Session #2 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Universal Meals Listening Session January 11, 2022 (added 14-Dec-2021)
    On January 11, 2022 at 2 p.m. the Nutrition Services Division (NSD) is hosting the third in a series of listening sessions for the newly established California Universal Meals Program.