Skip to main content
California Department of Education Logo

Application for COVID-19 Disaster Relief


Coronavirus (COVID-19) Main Web Page

The California Department of Education (CDE) is providing program operators, including, school districts, county offices of education, charter schools, residential childcare institutions, and private schools participating in the National School Lunch Program (NSLP), School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Services Program (SFSP) which have sites that have been temporarily closed and/or meals served have been reduced due to the COVID-19 pandemic emergency, a reimbursement to offset fixed expenses, such as salaries and benefits, that continue to accrue during the temporary closure, pursuant to the 2020 Budget Act, Sec 118.

Compliance

All records pertaining to the NSLP, SBP, SSO, and SFSP must be kept in compliance with California Education Code Section 33421, and Title 7, Code of Federal Regulations, Section 210.23(c). The records must include, but are not limited to, a copy of the state or federal disaster or emergency declaration signed by the President of the United States or Governor of California and other documentation which support the meals and expenditures claimed in this application.

Availability of Funding

Reimbursement through this application is contingent on available funds. Approved COVID-19 disaster relief payments will be made from the state’s General Fund or from the Federal Trust Fund in accordance with the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act, if CARES Act funds are made available to the CDE for this purpose.

Application Requirements

It is imperative that only one application is submitted for each program operator to ensure timely processing and accurate disaster claim reimbursement. The Application for COVID-19 Disaster Relief Reimbursement includes two parts: (1) A web-based application that allows sponsors to submit general information related to the disaster claim and (2) An Excel document titled COVID-19 Disaster Claim Detail Form, which requires information related to impacted sites and days of closure.

Application Timeline

Program operators may submit this application on behalf of all or some of the agency sites that experienced temporary closures or reduced meal service from March 1, 2020, through June 30, 2020, due to the COVID-19 pandemic emergency. The final filing date is August 31, 2020, but program operators are encouraged to submit applications as soon as possible. If the information you provide to the CDE in the application changes or needs to be corrected, you must contact your Nutrition Services Fiscal Analyst directly at that time to ensure the most accurate information is evaluated for disaster relief reimbursement.

Use the steps below to complete the application:

Part 1: Complete the COVID-19 Application for Disaster Relief Reimbursement
  • Before you begin, ensure you have pertinent details available, such as your CNIPS ID Number, Vendor Number, Number of sites and Number of days claimed.
  • Provide the requested information within each screen. Make note of the Next Steps screen, which advises that a COVID-19 Disaster Claim Detail Form must be completed and submitted after the web-based application is submitted.
  • Certify and submit.
Part 2: Complete the COVID-19 Disaster Claim Detail Form

After you submit the web-based application, you will receive confirmation by email that your application was received and that additional actions are needed. This email will contain a link to the required form.

  • Carefully review the Instructions tab.
  • Fill out the Claim Detail tab by inputting details regarding individual sites that were impacted.
    • If all sites were impacted in the same way (either all closed completely or all served a reduced number of meals), you only need to complete the first row within the Claim Detail tab
  • Save the form according to the instructions.
  • Once the form is submitted to the CDE, your application is complete. Your assigned Nutrition Fiscal Services Analyst may contact you at a later date with questions they might have regarding the information within the Application or Claim Detail Form.

For more comprehensive COVID-19 Guidance, please visit the School and Child and Adult Day Care Meals web page.

Contact Information

If you have any questions regarding this application, please email NSDDisasterClaims@cde.ca.gov and include the following information in the subject line: (1) your county name, and, (2) CNIPS ID.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, July 1, 2020
Related Content
  • Coronavirus Response and School Reopening Guidance
    Information and resources regarding CDE's COVID-19 response efforts, including the guidance document for safely reopening schools for the 20-21 school year.
  • Nutrition
    Resources and information related to child nutrition, nutrition education, food distribution programs, and the Child Nutrition and Physical Activity Advisory Council.
  • Nutrition What's New
    News and announcements relating to nutrition for program operators and contacts.
  • School and Child and Adult Day Care Meals
    Part of the COVID-19 Guidance for K-12 Schools published on March 17, 2020. Updated August 7, 2020.
Recently Posted in Nutrition
  • CACFP Training Worksheets and Crediting Handbook (added 07-Aug-2020)
    The CDE NSD is pleased to announce that USDA TN has released several new CACFP resources, including interactive worksheets (in both English and Spanish) and the new Crediting Handbook for the CACFP.
  • Food Buying Guide Calculator (added 06-Aug-2020)
    Provides the steps for using the Food Buying Guide (FBG) Calculator to determine required quantities of foods to purchase to meet the Child Nutrition Programs (CNP) meal pattern requirements.
  • Navigating the Food Buying Guide Calculator (added 06-Aug-2020)
    Child Nutrition Program (CNP) Operators will learn how to use the U.S. Department of Agriculture (USDA) Food Buying Guide (FBG) Calculator to determine required quantities of foods to purchase to meet the CNP meal pattern requirements.
  • Produce Safety Four-Part Webinar Series (added 05-Aug-2020)
    The U.S. Department of Agriculture (USDA) Food and Nutrition Service (FNS) Office of Food Safety (OFS) and its’ training partners have developed a four-part webinar series addressing the most popular topics presented at Produce Safety University.
  • MB: Processor Inventory Reconciliation 2019–20 (added 31-Jul-2020)
    In response to COVID-19 and the unforeseen changes in food usage and inventory, the CDE, FDP, is amending its annual Processor Inventory Reconciliation process for School Year 2019–20 carryover year.

  • CACFP Program Year 2020-21 Open July 31, 2020 (added 31-Jul-2020)
    This posting notifies CACFP centers that Program Year 2020–21 will open on today, July 31st, 2020. Agencies must update and submit their application in the CNIPS prior to August 31, 2020.
  • CACFP Annual Updates 2020–21 (added 31-Jul-2020)
    This posting notifies CACFP agencies that part of the annual update application process includes submitting the CACFP Financial Summary Document.
  • SFSP Meal Pattern Flexibility Waiver Extension 5 (added 31-Jul-2020)
    On July 30, 2020, the USDA extended the effective date of the national waiver to allow meal pattern flexibility for the SFSP through August 31, 2020.
  • Virtual Learning Opportunities for CNPs (added 30-Jul-2020)
    The California Department of Education (CDE) Nutrition Services Division (NSD) is pleased to announce US Department of Agriculture (USDA) Team Nutrition (TN) updates to virtual learning opportunities for Child Nutrition Program (CNP) Operators.
  • July 14, 2020 Tuesday at 2 Webinar (added 30-Jul-2020)
    The CDE NSD hosted the fifth Tuesday @ 2: School Nutrition Town Hall webinar on July 14, 2020. The webinar provided discussion on transitioning back to school and moving forward in meal service amidst COVID-19.