Skip to main content
California Department of Education Logo

ECR Funds Now Available for Eligible SNP Operators


The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement (ECR) Program funds to all eligible School Nutrition Program (SNP) Operators through the Child Nutrition Information and Payment System (CNIPS)External link opens in new window or tab..

Payment Details

Payment details are currently reflected within the 2020–21 Payment Summary section of CNIPSExternal link opens in new window or tab.. You should receive your ECR payment in the mail within 30 days of the Warrant Issue Date listed. If you do not receive a check within this timeframe, please contact your CDE Claims Analyst. The Claims Analyst contact list is available in the Download Forms section of CNIPSExternal link opens in new window or tab., Form ID: Caseload.

Use of Funds

Once received, ECR funds must be deposited into the SNP cafeteria fund where they can be used in two ways:

  • First, the ECR funds can be used to reimburse local sources of funds that supported the SNPs during the months of MarchꟷJune 2020.

    • If ECR funds are used in this manner, you will need to maintain documentation for future SNP Administrative Reviews.

  • Second, the ECR funds can be used as you would any cafeteria funds and are subject to the same cost principles as other cafeteria funds.

    • If ECR funds are used in this manner, you do not need to track them separately from other SNP reimbursement.

The CDE Nutrition Services Division Management Bulletin SNP-05-2020, Cafeteria Funds ꟷ Allowable Uses provides additional details on the appropriate use of cafeteria funds.

Accounting

The CDE has created two new standardized account code structure (SACS) resource codes to help you record SNP ECR funds. Please ensure the revenue is deposited into the SNP cafeteria fund account using the resource codes below:

  • Resource Code 5465, Child Nutrition: SNP COVID-19 Emergency Operational Costs Reimbursement (ECR)

  • Revenue Object Code 8220 (Child Nutrition Programs)

Both resource codes are now available in the SACS tables of valid code combinations. If you have questions about the accounting for these funds using the new resource codes, please contact the School Fiscal Services Division at SACSINFO@cde.ca.gov.

Reporting Use of Funds

As a condition of accepting these funds, SNP Operators must report their use of ECR funds to the CDE. To fulfill this requirement, participating SNP Operators must complete a short, online survey which will be emailed no later than January 2022.

For Program Operators of Both the SNPs and the Child and Adult Care Food Program (CACFP)

For agencies that operate both the SNPs and the CACFP, there are three additional updates:

  • For each child nutrition program, payment details are reflected within their respective 2020–21 Payment Summary section of CNIPSExternal link opens in new window or tab.. You will need to log in and view the 2020–21 Payment Summary section in CNIPSExternal link opens in new window or tab. for the CACFP and then separately log into the School Meals Program 2020–21 Payment Summary section to view those payment details.

  • Funds may only be used for the child nutrition program for which they were awarded. SNP ECR funds must be used for the operation of the SNPs, and likewise, CACFP ECR funds can only be used to support the operation of the CACFP. These funds cannot be combined across programs or be used for purposes other than supporting the child nutrition program for which they were awarded.

  • If your agency uses the California School Accounting Manual resource codes to report and maintain CACFP financial data, the CDE created a new standardized resource code to record CACFP ECR funds. Please ensure the revenue is first deposited into the CACFP nonprofit food service account using the resource code below:

    • Resource Code 5460, Child Nutrition: CACFP COVID-19 Emergency Operational Costs Reimbursement

Returning Funds to the CDE

If you are no longer participating in the SNPs, or if you do not want to participate in the voluntary ECR Program:

  1. Email your CDE Claims Analyst and copy or cc the ECR Team at ECR@CDE.ca.gov

  2. Return the warrant by mail to:
    Attn: Najith Cabezas
    California Department of Education
    1430 N Street, Room 2213
    Sacramento, CA 95814-5901
Contact Information

For questions, please email the ECR Team at ECR@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, December 22, 2021
Related Content
  • CNP COVID-19 Frequently Asked Questions
    Provides Frequently Asked Questions (FAQ) for program operators of the Child Nutrition Programs (CNP) during the COVID-19 pandemic.
  • COVID-19 Guidance in the Child Nutrition Programs
    Provides background information, policy waivers, guidance, claiming and reimbursements requirements, resources, FAQs, and state agency contacts for program sponsors operating the Child Nutrition Programs during the COVID-19 pandemic.
Recently Posted in Nutrition
  • Interstate Meat Dist. Inc. Recalls Ground Beef (added 10-Jan-2022)
    Interstate Meat Dist. Inc. recalls ground beef products due to possible E. Coli O157:H7 contamination.
  • Updates to the Federal Micropurchase Threshold (added 03-Jan-2022)
    This information contains updates to the official policies surrounding the new micropurchase threshold.
  • ECR Funds Now Available for Eligible SNP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement (ECR) Program funds to all eligible School Nutrition Program (SNP) Operators through the Child Nutrition Information and Payment System (CNIPS).
  • ECR Funds Available for Eligible CACFP Operators (added 22-Dec-2021)
    The California Department of Education (CDE) has disbursed the Emergency Operational Costs Reimbursement Program funds to all eligible Child and Adult Care Food Program Operators through the Child Nutrition Information and Payment System.
  • USDA Policy Memo SP 11-2021 Extensions (added 21-Dec-2021)
    This web page advises SFAs of the extension issued by USDA FNS that 1) extends the ability to serve 1% low-fat flavored milk and 2) extends the prohibition on the use of poultry products from China in the CNPs through February 18, 2022.

  • Webinar: Universal Meals Listening Session #1 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Webinar: Tuesdays at 2 School Nutrition Town Hall (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 26, 2021 is a discussion on best practices for operating school nutrition programs to navigate nationwide waivers and planning quality services for SY 2021–22.
  • Webinar: Universal Meals Listening Session #2 (added 21-Dec-2021)
    Recorded by the California Department of Education, Nutrition Services Division on October 5, 2021 is a discussion on California Universal Meals Program and best practices for implementation in the school year 2022-2023.
  • Universal Meals Listening Session January 11, 2022 (added 14-Dec-2021)
    On January 11, 2022 at 2 p.m. the Nutrition Services Division (NSD) is hosting the third in a series of listening sessions for the newly established California Universal Meals Program.
  • Proposition 12 Proposed Regulations (added 13-Dec-2021)
    This proposition affects raw egg and pork products received in California. Commercial processors and CNP Operators are required to ensure that both raw and finished products are compliant with the provisions in the state proposition.