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Use of USDA Foods in Disaster Feeding


Nutrition Services Division Management Bulletin

To: All Sponsors of National School Lunch and School Breakfast Programs, County Superintendents of Schools, Diocesan Superintendents of Schools

Number: 02-401

Attention: Food Services Directors

Date: March 2002

From: Food Distribution Program

Subject: Use of U.S. Department of Agriculture Foods in Disaster Feeding

This management bulletin (MB) provides a review of information and guidance on the use of U.S. Department of Agriculture (USDA) Foods during or following a disaster.

USDA regulations (7CFR, Part 250) authorize release of USDA Foods to recognized disaster relief organizations, such as the American Red Cross or the Governor’s Office of Emergency Services, when a disaster occurs. A school may be selected as a feeding site or they may be requested to provide food at another site. Upon request from the recognized disaster relief organization, USDA-donated foods must be released.

The following information must be obtained from the recognized disaster relief agency before releasing any food:

  • Description of the disaster situation
  • Approximate number of people requiring meals
  • Quantity and type of food needed
  • Number and location of feeding sites
  • Name of the disaster relief agency requesting assistance (organization’s name, representative’s name, address, and telephone number)

The Nutrition Services Division (NSD) must be notified, either verbally or in writing (staff contacts are listed below), with the above information as soon as feasible. Additional food may be requested from NSD if the school’s donated food supply is not adequate to meet the disaster needs.

The school must keep accurate records, including the following:

  • Type and quantity of USDA Foods used
  • Number of people fed, by date and meal
  • Name of the site(s) where USDA Foods was used

When the disaster has ended, this information must be submitted within five days after the last day of feeding to:

Amy Bell
Nutrition Services Division
1430 N Street, Suite 4350
Sacramento, CA 95814
Phone: 916-322-5051
Fax: 916-327-4004

or

Sherry Tam
Nutrition Services Division
1430 N Street, Suite 4350
Sacramento, CA 95814
Phone: 916-324-9875
Fax: 916-327-4004

Disaster relief agencies may request that a school provide them with items other than USDA-donated food. All such items must be paid for by the requesting disaster relief agency. The State can only replace USDA-donated food issued to, and used by, the disaster relief organization.

NSD contact for coordinating disaster foods:

Jeremy Pagan, Manager
Food Distribution Programs
Phone: 916-324-7132

You may visit the USDA Disaster Assistance Web page at https://www.fns.usda.gov/disaster/usda-foods-disaster-assistance for answers to frequently asked questions about food assistance in disaster situations.

If you have any questions regarding this Management Bulletin, please contact Amy Bell, Child Nutrition Consultant, Distribution and Processing Unit, at 916-322-5051 or by email at abell@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, April 15, 2020
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