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Mandatory Food Safety Inspection Survey SY 2019–20


The U.S. Department of Agriculture (USDA) requires the California Department of Education Nutrition Services Division (NSD) to annually collect data from local educational agencies (LEA) regarding mandatory food safety inspections conducted at school sites that serve lunch or breakfast.

All LEAs participating in federal School Nutrition Programs must comply with this mandatory food safety inspection data collection by completing the Food Safety Inspection Survey for School Year (SY) 2019–20 in the Child Nutrition Information and Payment System (CNIPS) by October 12, 2020. Please note that USDA has offered some flexibility due to COVID-19. Additional information is provided below.

How to Access the Food Safety Inspection Survey

  • Go to the CNIPS website External link opens in new window or tab.
  • Enter your User ID and Password, then select Log On
  • Select Applications from the blue toolbar at the top of your screen
  • Select Food Safety Inspections from the items list

Instructions for Completing the Mandatory Food Safety Inspection Survey

For food safety inspections performed in SY 2019–20
  • Item 1a: Number of food safety inspections performed
    From the drop-down menu, select the number of food safety inspections performed at each of your district or agency sites by the local or county environmental health department. If you select none or one, you must complete Item 1c for that site. If you select two, three, or more, you do not need to complete Item 1c for that site.

  • Item 1b: Cost of each food safety inspection reported in Item 1a
    Indicate the cost of food safety inspections for each site if the site was:
    • Charged a flat fee for two or more inspections, divide the cost by the number of inspections and indicate this cost in the box
    • Charged a different fee for each of the two inspections, indicate the highest fee
    • Charged the same fee for all inspections, indicate this fee in the corresponding box
    • Not charged a fee, indicate that the cost was $0

  • Item 1c: Reason for fewer than two inspections conducted
    If you selected none or one for a site in Item 1a, identify the reason your LEA did not receive the required two inspections by selecting one of the five reasons from the drop down menu. If you select other, explain in the space provided the reason that two food safety inspections were not conducted. If more than one reason applies, select the predominant reason why none or one inspection was conducted at that site. Do not complete Item 1c if you selected two, three, or more in Item 1a.
Additional guidance specific to the COVID-19 emergency

The CDE appreciates the exceptional effort of our program operators working to meet the needs of students during this challenging time.

The USDA recently provided guidance and flexibility to support LEAs:

  • LEAs that were unable to obtain a food safety inspection because the local or county environmental health department suspended inspections due to the COVID-19 emergency must obtain documentation from the health department that these inspections were suspended.
  • LEAs unable to obtain a food safety inspection because the school district was closed need to demonstrate that the school district was closed; therefore, unable to obtain the food safety inspection.

Both these circumstances would be considered outside the control of the LEA; and therefore, would not be held against them during an administrative review.

Attachment

LEAs that were unable to obtain the two mandatory food safety inspections because their local or county environmental health department could not provide such services, must attach a copy of the response from their local or county environmental health department stating why the department could not conduct the inspections. If the LEA did not receive a response from their local or county environmental health department, please attach a copy of the letter or email that the LEA sent to the local or county environmental health department requesting the inspections.

Certification

Read the certification statement and type in your full name, title, email address, and phone number in the spaces provided. Select Save to automatically submit the Food Safety Inspection Survey to the NSD.

Contact Information

If you have any questions regarding this subject, please contact Mia Bertacchi, Child Nutrition Assistant, Northern School Nutrition Programs Unit, by phone at 916-445-1261 or by email at mbertacchi@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Tuesday, July 21, 2020
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