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P-EBT for Private and Nonpublic School Students


On August 2, 2022, the U.S. Department of Agriculture (USDA) approved the California P-EBT State plan for school age children in School Year (SY) 2021–22. The USDA also recently approved the California Summer 2022 P-EBT plan. This communication provides the private and nonpublic school data collection process, eligibility information, timeline for benefit issuance, and communication and resources for households. The California Department of Social Services (CDSS) is the lead state agency for P-EBT benefits with data support from the California Department of Education (CDE).

SY 2021–22 P-EBT Eligible Student Data Collection Process

Eligible children do not need to apply for SY 2021–22 P-EBT to receive P-EBT benefits. However, private and nonpublic schools must determine student eligibility for SY 2021–22 P-EBT and submit student data to the CDE to facilitate benefits. Required information must be contained in the CDE-provided template Excel spreadsheet and submitted to theCDE via a secure data portal.

The CDE has designated an analyst to assist with this process. A template spreadsheet and instructions will be emailed to private and nonpublic school food service directors as listed in the Child Nutrition Payment Information System. This email will come from the PEBT@cde.ca.gov email box. All student eligibility information is due to the CDE no later than October 14, 2022.

Failure to submit student data to the CDE by the established deadline may result in students not receiving P-EBT benefits.

SY 2021–22 P-EBT Eligibility and Benefits Timeline

SY 2021–22 P-EBT benefits will be provided to school age children that meet all the following requirements:

  • Attended a school that participated in the NSLP, SBP, or SSO, in SY 2021–22
  • Student eligibility:
    • Determined eligible in SY 2021–22 or SY 2020–21 for free or reduced-price meals through meal application, alternative income form, direct certification, or designation as homeless, migrant, or foster; or
    • Attended a school that participates in Provision 2 or the Community Eligibility Provision (CEP), regardless of individual student eligibility
  • Missed in-person instruction through excused absences for five school days or more in a month, or attended school virtually through an independent study (IS) program

Note: P-EBT is a federal program that gives eligible households food benefits to replace in person school meals that children missed due to the pandemic. P-EBT benefit levels are based on the amount of time a student missed school meals because they attended school through IS, or attended school in-person but were absent presumed due to COVID-19. Therefore, the number of students that qualify for P-EBT in SY 2021–22 and corresponding benefit levels may be significantly lower than in prior P-EBT issuances.

The amount of benefit each student will receive is based on the daily rate of $7.10 multiplied by the number of days of IS attendance or excused absences of five or more days in a month.

Distribution of P-EBT cards to school age children will occur in November through December 2022. Cards mailed during this timeframe will have SY 2021–22 P-EBT benefits for the months of August 2021 through December 2021. Cards will be automatically reloaded with a second issuance of benefits in late November and December 2022 with P-EBT benefits for the months of January 2022 through May 2022.

Summer 2022 Benefits and Timeline

Summer 2022 P-EBT will be provided to school age children that meet all the following requirements:

  • Enrolled for at least one day in May 2022 in a school that participated in the NSLP, SBP, or SSO in SY 2021–22
  • Student eligibility:
    • Determined eligible in SY 2021–22 for free or reduced-price meals through meal application, alternative income form, direct certification, or designation as homeless, migrant, or foster; or
    • Attended a school that participates in Provision 2 or CEP, regardless of individual student eligibility

Unlike SY 2021–22 P-EBT, Summer 2022 P-EBT is not related to school absences. In addition, students not enrolled as of May 2022 (such as new transfer students) may be eligible for Summer 2022 P-EBT. Students determined eligible on or before August 15, 2022, can receive Summer 2022 P-EBT.

The Summer 2022 P-EBT is for the period from June through August 2022, and has a set benefit amount of $391. Students that qualify will be mailed cards in November and December 2022 or benefits will be loaded onto existing cards for students that qualified for SY 2021–22 P-EBT.

Note: There are several situations in which students may not qualify for Summer 2022 P-EBT, which include the following:

  • Exited school or graduated prior to May 1, 2022
  • Transferred out of state
  • Transferred to a school not participating in NSLP, SBP, or SSO before May 1, 2022
  • Enrolled as a new kindergarten student in SY 2022–23 (kindergarten students may still qualify for Summer P-EBT if they received CalFresh during the Summer under the California P-EBT childcare-aged plan)
  • Not eligible in May 2022, and addends a school site with new participation in CEP or Provision in SY 2022–23 that did not participate in CEP or Provision in SY 2021–22

Note: To facilitate Summer 2022 P-EBT benefits, private schools must submit eligible student data to the CDE. Nonpublic school students that meet the eligibility requirements in May 2022 or are newly eligible over the Summer will automatically receive benefits based on information retained in the California Longitudinal Pupil Data Achievement System. Therefore, nonpublic schools do not need to submit data for Summer 2022 P-EBT to the CDE.

Communications and Resources for Eligible Households

The CDSS will send communications about the upcoming availability of SY 2021–22P-EBT benefits to eligible households prior to card distribution and the second issuance of SY 2021–22 P-EBT benefits. In addition, the CDSS has resources for eligible households and partners available in multiple languages on a new P-EBT web page External link opens in new window or tab..

The CDSS created the P-EBT Helpline to assist eligible households with questions about P-EBT. The P-EBT Helpline can assist with PIN set-up, address changes, request for replacement cards, or general questions about eligibility and benefits.

In addition, the P-EBT Helpline is more equipped to assist with inquiries and address individual cases. A new live chat feature will be available on the P-EBT website to provide general support. The contact information for the P-EBT Helpline is below.

Contact Information

Households that require assistance with P-EBT cards can call the P-EBT Helpline at 877-328-9677 (Monday through Friday from 6 a.m. to 8 p.m.)

For more information about P-EBT, please visit the CDSS P-EBT web page External link opens in new window or tab..

If administrators have questions about P-EBT, please email the CDE at PEBT@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Friday, September 2, 2022
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