Skip to main content
California Department of Education Logo

Vendor Paid List

School year 2018-19 local agency procurement review vendor paid list.

School Year 2018–19 Local Agency Procurement Review Vendor Paid List

Summary

The purpose of the Vendor Paid List (VPL) is for the School Nutrition Program (SNP) Operator to provide the California Department of Education (CDE) with a list of all vendors paid by the SNP Operator during the review period. Note that the list should only include those vendors paid with cafeteria funds. The CDE will indicate your review period in the notification email communications. The SNP Operator must include both the name of the vendor and the total amount paid to the vendor.

The list below provides common goods or services that SNP Operators contract for using cafeteria funds and should be included in the VPL provided to the CDE. This list should not be considered exhaustive. If the SNP Operator has purchased an item not shown below, then the SNP operator must also include the vendor’s name and the total amount paid to the vendor for the review period in the VPL provided to the CDE.

Typical Costs to Include in the VPL

  • Equipment as defined in Title 2, Code of Federal Regulations (2 CFR), Section 200.33
    • Computer
    • Kitchen
    • Office
  • Materials and Supplies
    • Repairs
    • Rent or Leasing
    • Food
    • Cleaning supplies
    • Disposables
    • Other Supplies as defined in 2 CFR, Section 200.94
  • Vehicle
    • Repairs—if not performed by District personnel
    • Rentals
  • Computer software and hardware
  • Nutrition education supplies
  • Training
  • Capital Improvements—if not performed by district personnel (as defined in 2 CFR, Section 200.13)
  • Building leases
  • Co-op/group purchasing organizations/group buying organizations dues memberships

Typical Costs to Exclude from the VPL

  • Advertising
  • Bank charges
  • Dues and memberships (Co-op excluded)
  • Equipment and vehicle repairs—if performed by district personnel
  • In-house print shop
  • Interagency agreements (e.g., agreement between two government agencies)
  • State and local government costs
  • Laundry expenses—include if the service is performed by an outside vendor and not a government agency or district personnel
  • Mileage reimbursement
  • Vehicle gas
  • Travel and conferences
  • Travel and conference reimbursements
  • Petty cash payments
  • Postage
  • Utilities (electricity, waste disposal, etc.)—include if the service is performed by an outside vendor and not a government agency or district personnel

For questions, email the Procurement Unit at NSDProcurementReview@cde.ca.gov or visit the CDE Procurement in Child Nutrition Programs web page.

Questions:   Procurement Resources Unit | NSDProcurementReview@cde.ca.gov | 800-952-5609
Last Reviewed: Monday, September 30, 2019
Related Content
Recently Posted in Nutrition
  • CACFP Training Worksheets and Crediting Handbook (added 07-Aug-2020)
    The CDE NSD is pleased to announce that USDA TN has released several new CACFP resources, including interactive worksheets (in both English and Spanish) and the new Crediting Handbook for the CACFP.
  • Food Buying Guide Calculator (added 06-Aug-2020)
    Provides the steps for using the Food Buying Guide (FBG) Calculator to determine required quantities of foods to purchase to meet the Child Nutrition Programs (CNP) meal pattern requirements.
  • Navigating the Food Buying Guide Calculator (added 06-Aug-2020)
    Child Nutrition Program (CNP) Operators will learn how to use the U.S. Department of Agriculture (USDA) Food Buying Guide (FBG) Calculator to determine required quantities of foods to purchase to meet the CNP meal pattern requirements.
  • Produce Safety Four-Part Webinar Series (added 05-Aug-2020)
    The U.S. Department of Agriculture (USDA) Food and Nutrition Service (FNS) Office of Food Safety (OFS) and its’ training partners have developed a four-part webinar series addressing the most popular topics presented at Produce Safety University.
  • MB: Processor Inventory Reconciliation 2019–20 (added 31-Jul-2020)
    In response to COVID-19 and the unforeseen changes in food usage and inventory, the CDE, FDP, is amending its annual Processor Inventory Reconciliation process for School Year 2019–20 carryover year.

  • CACFP Program Year 2020-21 Open July 31, 2020 (added 31-Jul-2020)
    This posting notifies CACFP centers that Program Year 2020–21 will open on today, July 31st, 2020. Agencies must update and submit their application in the CNIPS prior to August 31, 2020.
  • CACFP Annual Updates 2020–21 (added 31-Jul-2020)
    This posting notifies CACFP agencies that part of the annual update application process includes submitting the CACFP Financial Summary Document.
  • SFSP Meal Pattern Flexibility Waiver Extension 5 (added 31-Jul-2020)
    On July 30, 2020, the USDA extended the effective date of the national waiver to allow meal pattern flexibility for the SFSP through August 31, 2020.
  • Virtual Learning Opportunities for CNPs (added 30-Jul-2020)
    The California Department of Education (CDE) Nutrition Services Division (NSD) is pleased to announce US Department of Agriculture (USDA) Team Nutrition (TN) updates to virtual learning opportunities for Child Nutrition Program (CNP) Operators.
  • July 14, 2020 Tuesday at 2 Webinar (added 30-Jul-2020)
    The CDE NSD hosted the fifth Tuesday @ 2: School Nutrition Town Hall webinar on July 14, 2020. The webinar provided discussion on transitioning back to school and moving forward in meal service amidst COVID-19.